Fire Equipment and Systems Maintenance

The City of Hagerstown, Maryland is requesting competitive bids on maintenance and inspections of fire equipment and systems across municipal facilities, with bids due August 14, 2026 at 2:00 p.m. via electronic submission to Dropbox. Site visits are available upon request through July 30, 2026; no pre-bid meeting is required.

The scope encompasses fire alarm systems, fire extinguishers, hood suppression systems, and sprinkler systems / standpipe and hose systems / fire pumps serving the Hagerstown Light Department, Fire Department, Parks and Recreation Department, Police Department, Public Works, Wastewater Department, and Water Department. Appendix A provides a comprehensive inventory of all fire systems and equipment across these facilities. Pricing must be submitted on the City's provided bid forms with unit costs for annual maintenance contracts, after-hours emergency service calls, hydrostatic testing, recharging, and equipment replacement.

The contract term is one year from September 1, 2026 through August 31, 2027, with three optional one-year renewals available at mutual consent. The City reserves the right to award to a single contractor or multiple contractors. All work is guaranteed for one year from final acceptance, and bids remain binding for 90 days.

Bidders must hold required State Fire Marshal licenses and certifications and submit proof thereof. Three project references from similar work completed within the past four years are required. Insurance requirements include Workers Compensation at statutory limits, Comprehensive General Liability ($1 million each occurrence / $1 million general aggregate), and Business Automobile Liability ($1 million combined single limit), with the City named as additional insured. No bid bond is required. The City actively encourages Disadvantaged Business Enterprises to compete. Payment terms are net 30 days.