FAE brush cutter parts for ED# 132-414

The West Virginia Department of Transportation, Division of Highways is requesting quotes for FAE brush cutter replacement parts for equipment ED# 132-414 under ARFQ DOT2700000023, with bids due October 1, 2026 at 10:30 a.m. EST and a technical question deadline of September 23, 2026 at 10:00 a.m. EST.

The scope covers 42 line items of OEM FAE parts or approved equals for a 2018 FAE DMLHY125 brush cutter, including structural components (frames, covers, hoods, skids), hydraulic system elements (cylinders, hoses, valves, nipples, elbows), fasteners (bolts, screws, washers, nuts, pins), electrical wiring assemblies, and miscellaneous hardware. Item quantities range from 1 to 30 units per part. Vendors must be authorized FAE parts dealers and may bid OEM products or approved equal alternatives with certification of compatibility and interchangeability required for equals.

The procurement is structured as a one-time purchase, effective upon award and continuing until all goods are delivered within one fiscal year. Delivery must occur within five working days of purchase order receipt to the Equipment Division facility in Buckhannon, West Virginia. Delivery is F.O.B. destination, with the vendor bearing responsibility for acceptable condition and core exchanges at fair and reasonable rates. Pricing shall be firm for the contract life, with unit prices prevailing in case of discrepancies.

Vendors must maintain commercial general liability insurance of at least $1 million per occurrence and automobile liability insurance of $1 million per occurrence. Vendors must be registered with the West Virginia State Purchasing Division and maintain compliance with state tax, workers' compensation, and unemployment insurance requirements. Award will be made to the lowest responsible bidder meeting all mandatory requirements. Payment is made in arrears upon invoice receipt or goods delivery, whichever is later, and vendors must accept payment by electronic funds transfer or P-Card. Bids may be submitted electronically through wvOASIS, by hand delivery, mail, or fax to 304-558-0047.