Facilities Management Services

The Tennessee Department of General Services has issued a Request for Information (RFI) #32110-45825 for comprehensive Facilities Management Services, seeking vendors capable of providing extensive outsourced facility management across diverse state facilities. The procurement covers a comprehensive range of services including interior and exterior cleaning, landscape maintenance, grounds care, refuse removal, pest control, snow and ice removal, preventative and remedial maintenance, disaster recovery planning, and un-armed security services. Vendors must demonstrate capabilities across multiple facility types such as courthouses, museums, healthcare facilities, educational institutions, data centers, and correctional facilities. The RFI requires detailed submissions addressing cost structures, including fixed and variable costs, labor rates per square foot, administrative fees, and subcontractor markup rates. Potential vendors must provide extensive documentation of their experience in public sector facility management, technology platforms for work order tracking, asset management capabilities, key performance indicator methodologies, energy efficiency programs, and staff recruitment strategies. The solicitation is structured as a Request for Information with responses due by July 29, 2025, and explicitly states that responding does not guarantee future solicitation opportunities.

The RFI does not specify explicit set-aside designations or restrictions on responding organizations, suggesting broad eligibility for qualified vendors. While no incumbent vendors are mentioned, the state emphasizes the need for vendors with demonstrated experience across geographic locations and diverse facility types. The procurement appears to be seeking a comprehensive, potentially multi-year facilities management contract, though specific award values or budget ranges are not explicitly stated in the provided documents. Vendors will be evaluated on their technological capabilities, particularly their work order tracking systems, incident management approaches, and ability to manage specialized facilities like mental health hospitals, transportation facilities, and laboratories. The state is seeking innovative pricing models and transparent cost structures that can accommodate facilities of varying complexity and scope. Respondents should be prepared to demonstrate extensive experience in facility management, particularly within public sector environments, and show robust capabilities in managing complex, multi-site service delivery models.