Facilitation and Analysis Services for the Third Assessment PRF76 CAT 4

The Commonwealth of Massachusetts Executive Office of Energy and Environmental Affairs is requesting quotes for facilitation and analysis services supporting the Third Assessment of the Electric Vehicle Infrastructure Coordinating Council, with responses due August 24, 2026 via COMMBUYS and oral presentations estimated for August 28–31. All bidders must commit a minimum of 1 percent of contract sales to SDO-certified or recognized diverse business enterprises or nonprofits under the Supplier Diversity Plan, with SDP evaluation accounting for 25 percent of total score; higher SDP commitments earn additional points.

The scope encompasses project management, facilitation, technical analysis, and administrative support for developing the Third Assessment, due to the Massachusetts legislature by August 11, 2027. Core deliverables include an inventory of current EV charger deployment, ten-year charging-demand forecasting, optimal charging-hub location identification, grid-impact analysis at both substation and feeder levels, and scenario modeling aligned with the 2035 Clean Energy and Climate Plan. The consultant will organize and provide logistics for at least three in-person public hearings and one remote hearing across geographically diverse areas in January 2026, develop a public feedback intake system, assist in identifying targeted stakeholder groups, and provide substantive input on EVICC agendas while managing weekly staff meetings and monthly convenings of the EV Charging Industry Advisory Group. EV adoption analysis must be performed at the census tract level. Meeting minutes must be drafted within ten days and circulated one week before the next meeting for member finalization. The consultant must disclose use of AI tools including ChatGPT, Microsoft Copilot, Google Gemini, or Claude in both proposal development and contract work; AI recording tools are prohibited for state meetings.

The estimated procurement value is $450,000. The initial contract term runs through June 30, 2027, with one optional renewal extending the maximum duration to 22 months. Payment is monthly based on agreed-upon hourly rates broken down by staff and task. Evaluation weighting: Completeness and Clarity of Approach (35 percent), Qualifications and Experience of Team (25 percent), Price (15 percent), and Supplier Diversity Plan (25 percent). The bidders' conference is August 4, 2026 at 11:00 AM EST via Microsoft Teams; questions are due August 7 at 5:00 PM EST, with official answers published August 12.