ENVELOPES

The South Carolina Department of Corrections (SCDC) is seeking to procure envelopes for its Print Shop through Solicitation Number 5400022038, targeting nine specific line items across various envelope types. The procurement involves white wove envelopes in #10 and #9 sizes, including window and regular styles, with security-tinted (blue) and peel-n-seal options. Total annual quantities exceed 12 million envelopes, with individual line item volumes ranging from 180,000 to 5,400,000 units. All envelopes must be 24 lb. white wove with diagonal seams, split gum, and standard commercial flaps, packaged in 500-count boxes. The solicitation establishes a one-year contract with options to renew for two additional one-year terms. Vendors must submit one sample for each line item and bid on all nine lines to be considered. Key deadlines include a question submission deadline of November 17, 2021, at 4:00 PM, and a bid opening date of November 30, 2021, at 10:00 AM. Delivery requirements specify Monday through Friday delivery between 7:00 AM and 2:00 PM, with a 30-day delivery window after purchase order receipt and incremental late delivery penalties.

Vendors must be registered with the state and obtain a South Carolina vendor number to be eligible. The solicitation allows for vendor preferences, including South Carolina resident vendor, South Carolina end-product, and U.S. end-product preferences. While no specific disadvantaged enterprise set-asides are explicitly mentioned, vendors must comply with state procurement regulations. The incumbent vendors for previous contracts include Mac Papers Inc. (supplying most items at rates between $1.60 and $45.40 per unit) and Columbia Business Forms LLC (providing one item at $20.39 per 1,000). Award will be made to the lowest responsible and responsive bidder, with fixed pricing for the initial term and potential price adjustments upon renewal, requiring documentation submitted at least 90 days before term expiration. Although no precise total contract value is specified, the annual volume and per-unit pricing suggest a potential contract value in the range of $100,000 to $500,000 depending on specific envelope types and quantities ordered throughout the contract period.