Employee appreciation RFQ

The State of South Carolina Department of Health and Human Services (SCDHHS) has issued an amended Request for Quote (RFQ) for Employee Appreciation apparel, specifically targeting Sport-Tek hooded soft shell jackets for agency employees. The procurement seeks 1,700 jackets in both ladies and mens styles, with sizes ranging from XS to 4XL for women and XS to 6XL for men. All jackets must be true navy in color with a white SCDHHS logo applied via screen-print or embroidery on the left chest, measuring approximately 3.5 to 4 inches wide. Technical specifications require jackets to have a 5000MM waterproof rating and 5000G/M2 breathability rating. Key procurement dates include a question submission deadline of April 2, 2024 at 5:00 PM ET, sealed offer due date of April 9, 2024 at 2:00 PM ET, and award posting on April 12, 2024. Delivery is mandated no later than May 3 or May 15, 2024 to 1801 Main Street, Columbia, SC 29201. Bidders must be registered in the South Carolina Enterprise Information System (SCEIS) to submit electronic quotes, though hand delivery and email submissions are also permitted.

The solicitation provides opportunities for South Carolina Resident Vendor Preference and SC/US End-Product Preference for qualifying vendors, who must certify their eligibility and provide supporting documentation. Minority business participation reporting is required, and vendors must acknowledge receipt of any amendments. Pricing must be all-inclusive, covering custom printing, freight, and delivery, with unit prices submitted per item. The state will not pay additional freight charges beyond the quoted price, and payment will be made via electronic funds transfer after final delivery is completed and accepted. A single award will be made to the lowest responsible responsive bidder for all items, with quantities estimated based on historical data and subject to potential variation of up to 5 percent. While no specific contract term or renewal options are detailed, the procurement aims to provide employee appreciation apparel through a comprehensive, competitive bidding process that considers both cost and vendor qualifications.