Emotron Parts & Services UTC

The City of Columbus, Division of Sewerage and Drainage is soliciting formal bids for a Universal Term Contract for Emotron Parts and Services for the Jackson Pike Wastewater Treatment Plant under RFQ033237, with bids due August 6, 2026 — a one-day window.

The scope is parts and labor for Emotron MVC3 motor starters (2300-volt, 400-amp units) used in the plant's aeration process. Bidders must quote on 54 specified line items including transformer assemblies, circuit boards, contactors, fuses, relays, and related electrical components; hourly and overtime labor rates for both off-site and on-site repair services; and a comprehensive price list for additional Emotron parts and services not itemized. No substitutes are acceptable; direct replacement only. All pricing must be quoted firm and fixed, FOB Destination with freight prepaid and allowed, and must include manufacturer warranty at no additional charge with a minimum 12-month coverage period.

Bidders must demonstrate five years of experience with Emotron parts and warranty service and submit documented references from at least four customers with similar scope, complexity, and cost. A Certificate of Insurance naming the City as insured with minimum limits of $1,000,000 each for bodily injury and property damage, plus Workers' Compensation certificates, is required. All subcontractors must hold valid contract compliance certification.

The contract runs from execution through July 31, 2029, with an optional one-year extension under mutual agreement at the same pricing and terms. The City estimates annual spending of approximately $50,000 and reserves the right to purchase up to twice the estimated quantity. Pricing adjustments are permitted after the first six months — no more than two increases per contract year — subject to 30 days' notice and documentation. Cumulative increases cannot exceed 15 percent without triggering the City's right to cancel with 30 days' written notice. The City reserves the right to award individual items separately or in any combination and may award within 180 days of opening. Specification questions were due July 23, 2026; responses posted July 30, 2026. Bidders must supply items to cooperative purchasing agencies through the Central Ohio Organization of Public Purchasers (COOPP).