Elevator Maintenance-DOTD-D02-Site Visit

The Louisiana Department of Transportation and Development, District 02 (procuring through the Office of State Procurement) is requesting bids for elevator maintenance and repair services at the DOTD New Orleans East Area Office, 14101 Old Gentilly Road, New Orleans, Louisiana, with bids due September 9, 2026 at 10:00 a.m. CST and a mandatory site visit required before bid submission.

Bidders must hold a current Louisiana Office of State Fire Marshal (OSFM) license for elevator and dumbwaiter work under La. R.S. 37:2150-2192, or provide one within 10 business days of request; failure to do so results in bid rejection. The scope covers maintenance and repair of one Elevator Controls Model H900 hydraulic passenger elevator (2,500-pound capacity, two stops). Services include semi-monthly preventive maintenance per ASME A17.1 standards with response times not exceeding two hours for service calls and 30 minutes for entrapment situations; emergency overtime callbacks and repairs are limited to two hours and one person unless approved by the state. Contractors must maintain 24-hour callback availability, retain on-site parts inventory in steel cabinets, provide a licensed registered professional electrical engineer with at least five years of elevator experience, and maintain a secure website for real-time monitoring of maintenance records and inspection schedules. All work must use original manufacturer parts or approved equivalents, with standard parts delivery within two weeks and emergency parts within 24 hours.

The contract term is 12 months initially, with automatic issuance of new purchase orders at the beginning of each fiscal year, plus two optional 12-month extensions at the same prices, terms, and conditions, not to exceed 60 months total. Prices must be quoted on a unit basis and remain firm for a minimum of 60 days for acceptance, then for the contractual period. Insurance requirements include Workers Compensation ($1 million per accident), Commercial General Liability ($1 million per occurrence / $2 million aggregate), and Automobile Liability ($1 million combined single limits); all carriers must maintain an A.M. Best rating of A-:VI or higher. The State reserves the right to terminate for cause or convenience with 30 days' notice. Questions are due August 24, 2026, with State responses by September 2. The current contract holder is exempt from the mandatory site visit requirement. To schedule the site visit, contact Steven Terrebonne at (504) 220-4727 or steven.terrebonne@la.gov.