Electronic monitoring

The West Virginia Division of Corrections and Rehabilitation Services, procuring through the West Virginia Department of Homeland Security Division of Administrative Services, is requesting quotations for electronic monitoring services under ARFQ DCR2700000009, with proposals due October 15, 2026 at 10:30 a.m. and a question deadline of October 6, 2026 at 10:30 a.m.

Vendors must demonstrate at least two years of experience delivering both GPS and alcohol monitoring services, with proposed devices having been installed and actively monitored on an aggregate of at least 500 offenders through government contracts for a minimum of six months. This is a mandatory qualification filter.

The scope encompasses 1,500 electronic monitoring bracelets with GPS units, 60 keys/key sets, 100 alcohol monitoring equipment units for insensible testing, a monitoring facility, data control center, data storage infrastructure, monitoring facility staff, a monitoring services system with alert notifications capability, reports generation, system and software with mapping services, and support services. All items are priced on a unit-cost basis and delivered to various agency locations as directed. Standard delivery is F.O.B. destination within 15 working days; emergency orders required within 24 hours. Vendors must supply replacement inventory equal to 10 percent of active units annually at no additional cost and maintain a backup inventory of 40 percent of units in use.

The contract is structured as an open-end and continuing basis agreement with a base period of one year and four one-year renewal options, with renewals requiring mutual written agreement. Pricing must be firm for the life of the contract. Price increases are prohibited during the first 12 months; thereafter, annual adjustments are limited to the lesser of the prior year Consumer Price Index or 3 percent and require Agency approval. Payment is in arrears following delivery and acceptance. Vendors must accept electronic funds transfer or P-Card and may not charge additional fees not expressly provided in the solicitation.

Vendors must maintain Commercial General Liability Insurance with minimum coverage of $1,000,000 per occurrence prior to contract award. All bid submissions are public documents subject to disclosure under the West Virginia Freedom of Information Act. The Agency reserves the right to piggyback contract terms and pricing to other agencies with no guaranteed future purchase volumes and retains cancellation rights for vendor default, late delivery causing harm, or failure to meet specified performance standards.

Contact Theresa J. Dorsey at (304) 558-3793 or theresa.j.dorsey@wv.gov. A non-mandatory pre-bid meeting will be held; attendance is not required for bid submission.