Electrical Supplies

The Kansas Department of Administration, Office of Procurement and Contracts is soliciting bids for statewide electrical supplies on an indefinite quantity, multiple-award basis, with bids due August 31, 2026 and a contract period running November 1, 2026 through October 31, 2031. This is a five-year statewide vehicle serving all State of Kansas agencies.

Bidders claiming eligibility for the Disabled Veteran Owned Business or Certified Business preference must include supporting documentation and the Preference Request Form. All bidders must obtain a current Tax Clearance Certificate from the Kansas Department of Revenue and submit it with their bid. Bids must include completed Boycott of Israel, Sexual Harassment, and Immigration Reform and Control certification forms.

The scope covers an undetermined quantity of electrical supplies delivered on an on-call basis. Award will be made by line item or group total, whichever serves the State's best interest, with multiple awards anticipated in each geographic service area based on KDOT district maps. Contractors must maintain an Electronic Data Interchange (EDI) system allowing State agencies to remotely access inventory, pricing, and place orders electronically; all EDI-related costs must be clearly identified by the bidder. Ordered equipment must be delivered within seven calendar days of order receipt. Orders over $200 must be delivered FOB Destination Freight Prepaid and Allowed; orders under $200 must be delivered at no charge or with freight prepaid and added to invoice. Contractors must pay a one percent administrative fee on all purchases and submit quarterly reports. The State reserves the right to audit contractor pricing records and will receive all special discounts, sale prices, and promotional pricing available during the contract period.

No specific pricing is required at bid submission; pricing is established using competitive and current pricing at the time of order. Bidders must provide three references with relevant experience in the electrical supplies industry. Written questions are due by close of business September 23, 2026. No pre-bid conference is scheduled. Interested bidders must request official invitation from Procurement Officer Ashley N. Evans (785/296-8107; ashley.n.evans@ks.gov) at least 24 hours prior to bid closing. Bids must be in US dollars; XML submission is not accepted.