EGG FLATS

The South Carolina Department of Corrections issued a solicitation for the procurement of egg flats through Invitation for Bid number 5400019175, targeting MacDougall Farm in Ridgeville, SC. The procurement seeks approximately 1,300,000 egg flats annually, specifically 5x6 (30-count), 12" x 12" square, constructed from paper pulp material and to be palletized with included delivery. The initial contract term is one year with one optional one-year renewal period, and multiple purchase orders will be issued throughout the contract term without minimum order requirements. Bids were originally due on February 4, 2020 at 10:00 a.m., with the award notification subsequently extended to February 12, 2020. The award will be made to the lowest responsible and responsive bidder, with all items required to be new and delivery mandated within 30 days of purchase order receipt. Late delivery penalties will be assessed, ranging from 5% for 1-29 day delays to 20% for delays of 60 days or more.

The solicitation includes preference provisions for South Carolina resident vendors, South Carolina end products, and US end products, provided vendors meet statutory requirements and claim preferences in their bids. Nonresident contractors may be subject to a 2% income tax withholding unless they register with the South Carolina Department of Revenue or Secretary of State and submit the appropriate Nonresident Taxpayer Registration Affidavit. While specific budget ranges are not explicitly detailed, the procurement is structured to allow flexible ordering with no vendor enforcement rights regarding order quantities. The procurement will be managed by Procurement Officer Myrtle deWerdt, with Ruthie Bishop, CPPB, serving as the Procurement Director. Pricing must be provided on a unit price basis and include all delivery costs to the designated location, ensuring transparency and comprehensive cost evaluation for the contract award.