Early Intervention Coaching Model Training SystemBid Documents

The Indiana Department of Administration (IDOA) on behalf of the Family and Social Services Administration's Division of Disability and Rehabilitative Services and Bureau of Child Development Services is seeking a contractor to implement a statewide Early Intervention Coaching Model for the First Steps program. The procurement solicits a vendor to provide comprehensive professional development training for early intervention providers, focusing on a caregiver coaching framework using a train-the-trainer model. Key deliverables include recruiting and training at least 100 early intervention providers annually across two cohort types, developing online modules, orientation webinars, in-person learning communities, and providing ongoing support to enhance caregiver coaching techniques. The contractor will be responsible for creating a biannual stakeholder group, producing implementation reports, maintaining data reporting standards, and collaborating with the BCDS Professional Development System vendor. Evaluation criteria total 103 points, with 50 points for management assessment/quality, 30 points for cost, and additional points for Buy Indiana Initiative and minority/women/veteran business enterprise participation. The proposal submission deadline is September 9, 2025, at 3:00 PM Eastern Time, with a pre-proposal conference scheduled for July 1, 2025, and a pre-proposal networking form due on July 2, 2025, at 3:00 PM Eastern Time.

The solicitation includes specific subcontractor commitment goals: 8% for Minority Business Enterprises, 11% for Women Business Enterprises, and 3% for Indiana Veteran Owned Small Businesses. Respondents must be certified on the State of Indiana Certified M/W/IVOSB list and provide detailed documentation of their business status and proposed contributions. The contract requires vendors to have experience implementing a caregiver coaching model and working with IDEA Part C Early Intervention programs, with minimum qualifications screening for these competencies. Staffing requirements include a Project Director, Project Coordinator, and Certified Coaches, emphasizing professional development and research-based best practices. While specific funding details are not explicitly outlined, the contract will be a four-year base contract with potential for two one-year renewals, totaling six years. Pricing must remain firm for 180 days from the award date, and the state encourages Indiana businesses, offering preference points for companies demonstrating significant economic impact or capital investment in the state. The infrastructure will primarily utilize cloud-based solutions, preferably within a state-owned cloud tenant in Microsoft Azure or Amazon Web Services, with strict security and compliance requirements.