Early Intervention Coaching Model Training SystemBid Documents

The Indiana Family and Social Services Administration's Division of Disability and Rehabilitative Services is seeking a contractor to implement a statewide Early Intervention Coaching Model for the First Steps program, authorized under Part C of the Individuals with Disabilities Education Act (IDEA). The procurement aims to recruit and train at least 100 providers annually across two cohort types, delivering comprehensive professional development through online modules, orientation webinars, in-person learning communities, and ongoing support. Key deliverables include developing training materials, conducting surveys, maintaining fidelity data, and creating resources for providers and families to support developmental outcomes for approximately 30,000 children served by over 2,000 early intervention credentialed providers. The contract requires a contractor with specific staffing including a Project Director, Project Coordinator, and Certified Coaches, who will implement a train-the-trainer model focusing on caregiver coaching strategies. Evaluation criteria will encompass management assessment/quality (50 points), cost (30 points), and additional points for Buy Indiana Initiative and subcontractor commitments. The solicitation was posted on June 17, 2025, with a pre-proposal conference scheduled for July 1, 2025, and proposals due on September 9, 2025, at 3:00 PM Eastern Time.

The state has established specific subcontractor participation goals, requiring 8% Minority Business Enterprises, 11% Women Business Enterprises, and 3% Indiana Veteran Owned Small Businesses participation. Vendors must be certified on the State of Indiana's M/W/IVOSB list and provide subcontractor documentation demonstrating a Valuable Scope Contribution. The contract term is four years with potential for two one-year renewals, totaling up to six years. Respondents must submit comprehensive documentation including financial statements, references, and detailed technical and cost proposals, with pricing expected to remain firm for 180 days from the award date. While a specific budget range is not explicitly stated, the cost proposal template suggests flexibility for pricing across recruitment, training delivery, ongoing professional development support, and implementation activities. The procurement emphasizes data security, confidentiality, and compliance with federal privacy regulations, with a focus on creating a sustainable, evidence-based coaching model for early intervention services. Vendors must also address infrastructure requirements, with a strong preference for cloud-based solutions within a state-owned cloud tenant.