Duffle bags

The South Carolina Department of Corrections (SCDC) is seeking to procure canvas duffle bags through a competitive solicitation for Richland County. The specific procurement targets the Rothco Canvas Duffle Bag with Side Zipper (Item #3479) in Olive Drab or an equivalent product, with an estimated annual requirement of 700 bags and a potential total of 3,500 bags over the five-year contract period. The bags must meet precise specifications, including a heavy-duty horizontal two-way side zipper, dimensions of 25" x 42", 142-liter capacity, heavyweight 100% cotton canvas construction, natural water resistance, and reinforced handles in olive drab color. The initial contract term is one year with four potential one-year renewals, creating a maximum contract period of five years. Key procurement dates include questions due by January 21, 2025, at 10:00 AM ET, bid responses due by January 30, 2025, at 10:00 AM ET, and award posting scheduled for February 7, 2025. Delivery is required within 30 days of purchase order receipt, with pricing to be FOB Destination and inclusive of all shipping charges.

The solicitation includes preferences for South Carolina and United States end products, with potential advantages for South Carolina resident vendors. No specific set-aside designations for disadvantaged enterprises were explicitly noted in the documentation. The procurement allows for no minimum order requirements, with orders to be placed on an as-needed basis throughout the contract period. Vendors must be prepared to submit sample bags for testing and evaluation after bid opening, and must provide documentation confirming product specifications. Price increases will not be permitted during the initial contract term but may be considered for renewal periods, subject to approval and limitations based on the Producer Price Index. While specific budget ranges were not detailed, the potential volume of 3,500 bags over five years suggests a moderate-scale procurement opportunity. The contract will be awarded to the lowest responsive and responsible bidder, with delivery to the SCDC Commissary Branch in Columbia, South Carolina.