DPH | Food and Nutrition Services for HIV

The San Francisco Department of Public Health is requesting proposals for food and nutrition services to low-income HIV-positive residents, with proposals due October 5, 2026 at 2:00 p.m. PT and a pre-proposal conference on September 10, 2026 at 2:00 p.m. PT via Microsoft Teams. Local Business Enterprise (LBE) rating bonuses of 5% to 10% apply depending on firm certification status.

Proposers must meet three minimum qualifications: at least five years of cumulative experience within the past ten years providing grocery distribution, nutrition counseling, and home-delivered meal services to people with HIV; at least three years of experience working with a consortium of HIV service providers; and employment or ability to recruit a Registered Dietitian. Eligible proposer types are public entities, nonprofits, or for-profit entities if they are the only available quality HIV care provider in the area, consistent with Ryan White HIV/AIDS Program (RWHAP) requirements. Services include prepared meals, grocery distribution, nutrition assessments and counseling, and educational materials.

The estimated annual award for year one is $1,656,637 on a cost-reimbursable basis for labor, operating expenses, and incidentals. The anticipated contract term is five years with five one-year renewal options at the City's discretion. Indirect administrative expenses may not exceed 9% due to federal RWHAP funding limitations. For-profit contractors' pricing remains fixed for the initial five years; nonprofit contractors' pricing remains fixed for year one and thereafter follows the City's Cost-of-Living Adjustment and Cost of Doing Business guidance. The contract is subject to prevailing wage requirements under San Francisco Labor and Employment Code Articles 101–107, and contractors must maintain Commercial General Liability ($1,000,000), Commercial Automobile Liability ($1,000,000), Workers' Compensation, and Cyber and Privacy Liability ($1,000,000) insurance. Contractors expending $1,000,000 or more in federal funding must undergo single audits under 2 CFR Part 200.

Evaluation employs a best-value format with up to 125 total points: pass/fail minimum qualifications screening, technical proposal scoring (80 points if no interview required), cost proposal scoring (20 points), and potential interviews (25 additional points). Questions are due September 17, 2026 at 5:00 p.m. PT; a Q&A addendum is estimated for September 28, 2026. Award announcement is estimated for November 2026; contract start date is April 1, 2027.