DOTD Buy Back Compact Track Loaders, SM

The Louisiana Department of Transportation and Development, procuring through the State of Louisiana Office of State Procurement, is requesting bids on 13 compact track loaders under a buy-back contract model, with bids due November 17, 2026 at 10:00 a.m. CST. The procurement operates under a distinctive buy-back methodology: bidders quote an initial purchase price and a guaranteed repurchase price one year and one day from delivery, with award made to the lowest total cost as calculated through a formula incorporating depreciation, financing charges, and a blended interest rate of 9.94% (Federal Reserve Prime Rate of 6.75% as of July 1, 2026 plus annualized inflation).

All equipment must be new and current model, meeting DOTD Equipment Specification 815-000A, Revision 08/26/2026. Bidders must specify brand and model numbers. Pricing must include delivery F.O.B. destination and preventive maintenance for the ownership period (excluding daily checklist maintenance); vendors assume responsibility for all manufacturer-required maintenance at the District Yard. Bids must remain firm for a minimum of 30 days from submission and for the entire contractual period upon acceptance.

The contract runs for an initial 12 months and 1 day from equipment acceptance, with two optional 12-month renewal periods at the state's discretion, not to exceed 36 months total. Delivery is preferred by February 28, 2027, Monday through Thursday 7:00 a.m.–4:00 p.m. and Friday 7:00 a.m.–11:00 a.m., with 48-hour notice required. If equipment delivery fails, the vendor must provide equivalent loaner equipment at no cost. DOTD bears responsibility for non-warranty repairs and damage beyond normal wear and tear; repairs exceeding 48 hours allow DOTD to exercise the buy-back option. The vendor has 30 days after equipment return to issue a condition report for damages claimed beyond normal wear and tear. Payment is made within 30 days of properly executed invoice or delivery, whichever is later.

Bids of $25,000 or more require certification of no federal suspension or debarment. Vendors must be registered in the LaGov system and, if newly registered, submit a W-9 form. Corporations and limited liability companies must be registered and in good standing with the Louisiana Secretary of State. Submissions are electronic through the LaGov Vendor Portal. Contact: Buyer Thomas Nolan, 225-342-8057 or tommy.nolan@la.gov.