DOC/Spirax Sarco water heater coil/AF

The State of Illinois, specifically the Pontiac Correctional Center located in Lasalle County, is seeking to procure a replacement water heater coil through a Basic Ordering Agreement (BOA). The procurement targets a specific Spirax Sarco RH-120 water heater coil (or an approved equivalent) to address a current leaking and malfunctioning unit. The solicitation requires electronic bid submissions through BidBuy or email, with proposals due by January 27, 2025, at 10:00 a.m. CST. Bidders must provide F.O.B. destination pricing that includes all transportation and handling costs, with delivery required within 60 days of contract execution. Delivery will be accepted Monday through Friday, 8:00 a.m. to 1:30 p.m., excluding state holidays, at the facility's warehouse receiving dock. The contract will run from final signatures through June 30, 2025, and the state reserves the right to award the bid in whole or in part. Any proposed equivalent products must demonstrate equal quality and suitability, with the burden of proof resting on the bidder.

The procurement does not specify explicit set-aside designations or restrictions on respondent types, though standard state procurement guidelines indicate potential provisions for minority contractors. The contract will be funded through state appropriations under account code 001-42683-1200-0100, with the total contract value appearing to be under $50,000. Standard Illinois procurement terms require vendors to maintain $1,000,000 per occurrence and $2,000,000 annual aggregate liability insurance coverage. While no incumbent vendor is identified, the solicitation includes detailed technical specifications derived from existing Spirax Sarco equipment nameplates, suggesting precise replacement requirements. The procurement follows standard state contracting protocols, including provisions for record retention, warranty compliance, and potential contract modifications. Vendors should carefully review the attached standard terms and conditions document to ensure full compliance with state procurement regulations.