DNR #3 coin envelope

The State of Michigan Department of Technology, Management & Budget, on behalf of the Department of Natural Resources, is soliciting bids for printing services to produce 10,000 #3 coin envelopes with specifications including a finished size of 2.5" x 4.25", one-sided black ink printing on 100# Manilla Tag stock (7.5-8pt thickness), and no adhesive on the flap. Products must be carton packed with delivery required within 10 business days of proof approval to Bradley M. Schumann, Print Consultant, at the General Services Building in Dimondale, Michigan. Vendors must submit electronic PDF proofs and detailed cost estimates with their bids; proposals without detailed estimates will not be considered. The bid request was posted on November 5, 2025, with a deadline of November 10, 2025. Award decisions will be based on best price and value to the state rather than solely on lowest bid, with evaluation criteria including past quality performance and ability to meet specifications. Only prequalified vendors registered with the State of Michigan's Print & Mail Management (PMM) program and accepting Electronic Funds Transfer payments are eligible to submit bids, and pre-qualification takes approximately one week.

Bidders must comply with the State of Michigan's Print & Mail Management Terms and Conditions, which mandate that all costs, including freight to the state dock at 7461 Crowner Drive, Lansing, Michigan 48913, be included in the bid with shipments F.O.B. Destination and prepaid. Packaging requirements specify single-face hardwood pallets measuring 44" to 48" in length and 36" to 48" in width, with a maximum height of 5'6" including the pallet and 4,000-pound maximum gross weight. No specific set-aside designations for disadvantaged enterprises are identified in the solicitation materials provided. The Standard Contract Terms (Short Form) for the State of Michigan apply to any resulting contract, establishing vendor obligations including delivery responsibilities, 30-calendar-day inspection periods, payment within 45 calendar days via Electronic Funds Transfer, and warranties that deliverables conform to specifications and are free from defects. No incumbent vendor, current contractor, or specific budget range is identified in the available documentation. Invoices must be emailed to DTMB-PrintingServices@michigan.gov and entered into the VSS system, with electronic copy materials required in source software format including all revisions, fonts, and images along with PDF copies.