DMH SP emhc FY26-FY28 water testing and analysis services

The Department of Mental Health is issuing a small purchase procurement for water testing and analysis services to support the Elgin Mental Health Center (EMHC) for fiscal years 2026 through 2028. This contract opportunity is posted by the State of Illinois and is applicable to St. Clair County. The scope of services requires the selected vendor to provide comprehensive water testing and analysis services to ensure compliance with applicable water quality standards and regulatory requirements at the EMHC facility. While the complete scope of services document was included in the procurement file, the detailed deliverables, specific testing methodologies, quality assurance protocols, and performance metrics are outlined in the Scope of Services attachment. Vendors must maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, as well as worker's compensation insurance, and must comply with all Illinois Standard Certifications requirements, including compliance with environmental laws, tax obligations, drug-free workplace standards, and non-discrimination provisions. The procurement was posted on December 10, 2025, with a submission deadline of December 18, 2025, providing potential bidders with an eight-day response window to prepare and submit proposals.

Interested vendors must meet all certification requirements established by the State of Illinois Chief Procurement Office, which apply uniformly to all state contracts and are considered material conditions of contract award. For contracts exceeding one year in duration, vendors must recertify by January 1 of each fiscal year following the initial award year, disclosing any changes affecting their eligibility status. The State retains exclusive ownership of all work product and intellectual property created under the contract and reserves the right to terminate for convenience with thirty days' notice or immediately for cause. All vendor information not marked confidential is subject to the Illinois Freedom of Information Act, and the State may conduct background checks at its expense. The procurement documents do not specify a particular award value or budget range; however, payment terms are governed by the Illinois Prompt Payment Act, with invoicing deadlines of July 31 for work performed through June 30, and vendors must maintain books and records for three years (or five years if federal funding is utilized). No specific incumbent vendor information or existing infrastructure requirements requiring integration are detailed in the available procurement materials.