District Wide Snack Vending Service

North East Independent School District (NEISD) is requesting proposals for district-wide snack vending services covering approximately 130 machines across 67 locations plus 7–10 satellite facilities, with proposals due October 15, 2026 at 1:00 p.m. Central Time. Questions close September 24, 2026 at 8:00 a.m. Central Time.

All snack items must meet USDA Nutrition Standards for Foods Sold in Schools: maximum 200 calories per item, maximum 200 mg sodium, and maximum 35 percent sugar by weight. Machines must be equipped with dollar bill changers, credit/debit card readers, and lockout timers. Snack machines are placed in specified areas of all 44 elementary, 13 middle, 3 middle-school magnet, 8 high, and several high-school magnet schools, with elementary placement limited to teacher lounges only. The District serves approximately 52,200 students across 133 square miles in Bexar County, Texas.

The successful vendor must provide full service at no additional cost to NEISD: installation, stocking, maintenance, cleaning, repair, and money handling, with 24-hour repair response time and as-needed refill service. The vendor must remit commission to the District based on a percentage of gross sales at rates differing by school level, due by the 15th of each month. Snack product pricing must remain firm for one year; price increases require documented evidence of raw material cost changes.

The contract term is three years with two optional one-year renewals, for a maximum of five years. NEISD reserves the right to rebid at any time and makes no guarantee regarding purchase quantities or dollar amounts, as purchases are made on an as-needed basis. Vendors must maintain current insurance, provide proof of DPS background checks for all employees, comply with NEISD's drug-free and weapon-free policies, and submit to performance audits with vendors bearing audit costs if discrepancies exceed three percent.