Bid Invitation - 2026-10-06T151002.001.pdf

18-26 Addendum 2

District Wide Snack Vending Service

Issue Date: 9/16/2026

Questions Deadline: 9/24/2026 08:00 AM (CT)

Response Deadline: 10/15/2026 01:00 PM (CT)

Contact Information Address: Procurement & eCommerce

Suite 317 8961 Tesoro Dr.

San Antonio, TX 78217

Email: procure@neisd.net

Deadline: 10/15/2026 01:00 PM (CT) 18-26 Addendum 2Page 1 of 25 pages

Event Information Number: 18-26 Addendum 2 Title: District Wide Snack Vending Service Type: Request for Proposal Issue Date: 9/16/2026 Question Deadline: 9/24/2026 08:00 AM (CT) Response Deadline: 10/15/2026 01:00 PM (CT) Notes: North East Independent School District (NEISD) is seeking proposal responses for the following products or services:

District Wide Snack Vending Service in accordance with the instructions, terms and conditions, and requirements/specifications contained in this Solicitation.

Bid responses are due on or before 1:00 P.M. Central Standard Time on Thursday, October 15, 2026 without exception.

Proposals received after the specified time and date above will not be considered.

NOTE: This is not an order, it is a Request for Proposal. North East ISD does not guarantee any purchase quantities or dollar amounts. Purchases will be made on an as needed basis.

Although the District is legally required to accept paper bids, we strongly request that bidders submit this bid electronically through this ebidding platform. Respondents must register as a supplier to be able to respond electronically. For assistance with this submittal, please call 210-407-0175.

Thank you for your interest in doing business with North East ISD!

Ship To Information Address: Procurement & eCommerce

Suite 317 8961 Tesoro Dr.

Suite 317 San Antonio, TX 78217

Phone: (210) 407-0175 Email: procure@neisd.net

Billing Information Address: Accounts Payable

Suite 207 8961 Tesoro Dr.

Suite 207 San Antonio, TX 78217

Phone: (210) 407-0186 Fax: (210) 804-7122 Email: accountspayable@neisd.net

Bid Attachments

Supplier Response Quick Tutorial.pdf View Online

Refer to this Supplier Response tutorial if you have any questions on how to create and submit a bid response.

Deadline: 10/15/2026 01:00 PM (CT) 18-26 Addendum 2Page 2 of 25 pages https://neisd.ionwave.net//VendorLanding.aspx?e=TFsCqwx3B7jkEjZmyKMQWubjYLNYq8QCxAr2G4HO7yfxapvLOiKbh8WDKk6KsKgIddXm5TNPNQGcYHYUg4UAWw https://neisd.ionwave.net//VendorLanding.aspx?e=TdWpKy~2-DCotDHk6MXG0x6hiFaT4GPs23B-h-L63G31CtjqIvqP7w3b0Q-cvYrt9TDiB6E6FebrgThNNaJN5w

North East ISD Bids Terms and Conditions.pdf View Online

The attachment contains NEISD's Bid Terms and Conditions that apply to all NEISD bid solicitations.

NEISD_Insurance Requirements_10272022.pdf View Online

Proposers must carry and provide proof of insurance that meets the requirements established by NEISD. Proof of insurance coverage must be submitted with the proposal. Failure to provide proof of required insurance coverage could result in the disqualification of the offer. Only upon award must NEISD be listed as an additional insured.

HB_1295_instructions.pdf View Online

CERTIFICATE OF INTERESTED PARTIES (HB 1295 FORM) Section 2252.908 of the Government Code states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties form. More information can be located at the following site:

https://www.ethics.state.tx.us/tec/1295-Info.htm NOTE: Use the RFP number when you are asked to fill in the identification number. Enter North East ISD when you are asked for the name of the governmental entity or state agency.

Form_CIQ_with_Instructions.pdf View Online

Blank Conflict of Interest Questionnaire

Hold_Harmless_Agreement_Form.pdf View Online

Hold Harmless Agreement must be signed, notarized and returned with proposal.

Contractor Fingerpring Packet.pdf View Online

This packet contains the documents required for contractors/vendors to provide services at any NEISD location. If provided services require you to work with or be in close proximity to students, it is mandatory that you complete the fingerprinting process prior to beginning work for the District. Using NEISD’s Local Education Entities (LEE) Service Code Form (attached), schedule fingerprinting appointments for yourself and/or each of your employees who will work with or in close proximity to students. After you and/or your employees have been fingerprinted, it is mandatory that you provide a completed CONTRACTOR/CONSULTANT AFFIDAVIT (submit one for each employee) to the campus or department you have a contract with or will have a contract with.

Pre-Employment_Pre-Service_Affidavit_English.pdf View Online

Optional Pre-Employment/Pre-Service Affidavit

Respondents may submit completed SB 571 Pre-Employment/Pre-Service Affidavits for individuals anticipated to provide services involving direct contact or interaction with students under the resulting contract. Submission with the bid/proposal is optional and is not required for a responsive bid/proposal. Applicable individuals must complete the affidavit before providing services to NEISD.

Respondents may proactively submit completed SB 571 Pre Employment/Pre-Service Affidavits for individuals anticipated to provide services under the the bid solicitation.

Vendor_Inquiry_Form.pdf View Online

Blank Vendor Inquiry Form.

District Boundary Map.pdf View Online

This map shows all district campus locations.

Snack Machine Facilities 2.docx View Online

This is a list of all facilities (including addresses) requiring a vending machine.

Snack List.pdf View Online

Please provide a list of proposed snack items for each category of machine for upload under the Response Attachments tab.

w-9.pdf View Online

W-9

Deadline: 10/15/2026 01:00 PM (CT) 18-26 Addendum 2Page 3 of 25 pages https://neisd.ionwave.net//VendorLanding.aspx?e=TdWpKy~2-DCotDHk6MXG0x6hiFaT4GPs23B-h-L63G31CtjqIvqP7w3b0Q-cvYrt9TDiB6E6FebrgThNNaJN5w https://neisd.ionwave.net//VendorLanding.aspx?e=24-7M0g3sI-9HPzPuPtWzSrbBkjx3FjqDKlhxyCZT2GWzY-8JV15yrd0Fds83dxpqczyHkJRGeHc0IUcisui8g https://neisd.ionwave.net//VendorLanding.aspx?e=LG4PIUh4EBFlevpBZEK8VlAbaakDhGy3fhrrtCcrTEWT5zuMpYaEtnS9VDYIc-pNaMtWPlIGZcBTQQBZ2-6J7w https://neisd.ionwave.net//VendorLanding.aspx?e=4v0lXPBRYFfyp1uv4b4AuuM9bDP6gZNlb1bY0VqVhJBEHZxp17soPD0h2alNcFs6hVzk5BQW~vxQc1lJIAxgxw https://neisd.ionwave.net//VendorLanding.aspx?e=5SVHavsBabs59sDBq~rIVbsMpTaxWm6SIOCEdc-rL10Q0788ofStuE4HFT~jKLic82FT~5fNp97iMtLdHAl-yA https://neisd.ionwave.net//VendorLanding.aspx?e=bpBccdoRJVvAsEg8hy6ieC1xkNt0yjVCJW-qjBefazoDShtdGDrrOm5VtZFpXNhOez0THhR9iADr454BaDzyhg https://neisd.ionwave.net//VendorLanding.aspx?e=B6s3JpmlOoJRdWNsSbA2DNgZr054lds14a-dtbqcGV10pT8UufDI-R7f1s9urX5wVs1P3LVgO6wOFgADVfdIpQ https://neisd.ionwave.net//VendorLanding.aspx?e=HlSjVzUmXTZQx5N515RAgZBRni6qcWsDB-G~5JCG0~7V8MKMJr8cwzg9YaxbhqOQYqytMsSKAuS12jHjjTCtpA https://neisd.ionwave.net//VendorLanding.aspx?e=2anuDaIrbYqGFPSrnRdpnFpudfxo8XfpiY48F5fkHCun1e3AMuWCKfV0Me3wuqA2egDCguaELqfwwOV6xr6cPA https://neisd.ionwave.net//VendorLanding.aspx?e=kNDl9xuRVRcu1As4J9zHebUKGaIpNLa~jqQ3qni9YUiIcOGUVINFC8-xDcZiDISg~ySilZTYNRgs-cU9jVWibg https://neisd.ionwave.net//VendorLanding.aspx?e=5irz440fZrwSbPjyPhWlQZND5U7dwkeK5b0a8PRPoew61gCdbessQLWguzbraKqbonpDAWZGKqEZZUt-1SGlwg https://neisd.ionwave.net//VendorLanding.aspx?e=NZrQOauWD84gHiFg-JDZSvNtjvR0Ru95xIBSJXbkIw2zbKJd3cY2Vh21u7QSHM1kYaBxBtl3UsP9y5nWn32CDw

Requested Attachments

Completed Proof of Insurance (Attachment required)

Please upload a copy of your current Certificate of Insurance. Only upon award must NEISD be listed as an additional insured.

HB 1295- Certificate of Interested Parties (Attachment required)

Please upload a copy of your signed and completed form from the Texas Ethics Commission.

Completed Conflict of Interest Questionnaire (CIQ) (Attachment required)

Please upload a completed Conflict of Interest Questionnaire (CIQ).

Completed Hold Harmless Agreement (Attachment required)

Please attach your signed and notarized Hold Harmless Agreement

Completed Contractor Fingerprinting Packet Please complete, sign and upload a copy of the completed Contractor Fingerprinting Packet.

Pre-Employment/Pre-Service Affidavit Respondents may submit completed SB 571 Pre-Service Affidavits for individuals anticipated to provide services involving direct contact or interaction with students under the resulting contract. Submission with the bid/proposal is optional and is not required for a responsive bid/proposal. Applicable individuals must complete the affidavit before providing services to NEISD.

Vending Machine Physical Specifications (Attachment required)

Please include (if any) brochures, pictures or documents containing the physical specifications of the vending machines to be provided in this proposal here as outlined in Attribute #42.

Snack Product Listing and Nutrition Labels (Attachment required)

Upload your proposed snack list and the corresponding Nutrition Labels here.

Monthly Vending Activity Report (Attachment required)

Please provide a sample of a Monthly Vending Activity Report, as outlined in attribute#55.

Renumeration Schedule (Attachment required)

Please provide a detailed schedule that includes anticipated remunerations at different levels of volume for each of the following categories: elementary schools, middle school, high schools, satellite facilities. Please see Attribute #8.3 for additional details.

Incentives (Attachment required)

Please provide a detailed description of incentives offered by the vendor to NEISD to be included in this proposal, as outlined in Attribute #56.

Completed Vendor Inquiry (Attachment required)

Please upload a completed Vendor Inquiry Form.

Completed W-9 (Attachment required)

Please upload a completed W-9 Form.

Deadline: 10/15/2026 01:00 PM (CT) 18-26 Addendum 2Page 4 of 25 pages

Bid Attributes

1 ********************

ABOUT NORTH EAST ISD

North East Independent School District (NEISD) is a governmental entity, which directly operates and administers public elementary and secondary schools. NEISD is located in San Antonio, Bexar County, TX and encompasses 133 square miles in north and northeast Bexar County. The majority of the District lies within the boundaries of the city of San Antonio, but several smaller communities are encompassed within NEISD, including the cities of Castle Hills, Hill Country Village, Hollywood Park, and Windcrest. The District includes 44 elementary schools, 13 middle schools, 3 middle school magnet programs, 8 high schools, Academy of Creative Excellence, and several high school magnet programs. We service approximately 52,200 students with a workforce of approximately 8,500 employees. NEISD has continuously been in existence since March 1955.

2 Bid Instructions

North East Independent School District ("North East ISD", "NEISD", or "District") is soliciting offers for the goods and/or services as specified in this document. This proposal may be used with local, state, federal, and grant funded programs.

There are attributes, including this one, associated with this solicitation. Some are notes and require no response, but most have a required response.

This document and all supporting documents should reflect the legal name of the individual or business entity as it appears on the W-9 and corporate documents.

NOTE: Navigate through each page on the right-hand side of the blue bar below (bottom of this list of attributes) in order to view the next page of Bid Attributes.

Error Check- To ensure a complete response, you can confirm what items are missing or need responses by running an error check on your response before submitting. This will identify any missing attachments, attributes not acknowledged and/or lines not responded to. You can run the error check as many times as you need to prior to submitting.

3 Scope and Purpose

North East Independent School District (NEISD) is soliciting a District Wide Snack Vending Service to comply with the USDA Nutrition Standards for Foods sold in Schools and is promoting a healthier learning environment in schools and in accordance with the instructions, terms and conditions and requirements/specifications contained in this Solicitation. All snack machines will be assigned to specified areas in all middle schools and high schools.

Elementary schools will require snack-vending service in the teachers’ lounge areas only.

The successful proposer must adhere to all regulations of USDA and NEISD as listed in proposal. Proposer will be responsible for delivery/removal of snack machines as determined by NEISD over the course of the proposal. All snack machines must be filled with snacks that meet the proposal specifications. All items to be placed in snack machines must be pre-approved by the Executive Director of School Nutrition Services or designee. Any change in a pre-approved list must be authorized by same. Nutritional documentation must be submitted with each item proposed for placement. This will ensure proper USDA and NEISD guidelines are followed.

This bid is for Snack Food Vending Only, proposals that include any beverage products will not be accepted.

The successful proposer will perform repair service or refill of machines within 24 hours of notice of service.

NEISD reserves the right to waive any irregularities or formalities in this proposal.

Deadline: 10/15/2026 01:00 PM (CT) 18-26 Addendum 2Page 5 of 25 pages

4 Bid Award

After RFP results have been evaluated and upon board approval by the Board of Trustees, awarded vendor will be notified via email.

Contracts for purchases will be put into effect by means of purchase orders issued by the Executive Director of Procurement & eCommerce. Please review the Purchase Order Terms and Conditions included in the Attachments section.

NEISD does not guarantee any purchase quantities or dollar amounts. Actual purchases may be greater than, less than, or equal to the estimated quantities, including no purchase at all. NEISD reserves the right to reject any or all proposals, waive minor informalities or irregularities, and accept the proposal deemed to be in the best interest of the District.

5 Contract Term

North East Independent School District is interested in a multi-year contract with an initial term of three (3) years and two (2) additional one-year annual renewals for a maximum of five (5) years and reserves the right to negotiate the term of the contract with the awarded company. In the event the contract term expires prior to the award of a new contract, the terms and conditions of this contract will be extended and remain in effect until the award of a new contract. NEISD has the right to rebid at any time for any reason.

6 Questions

Any explanation desired by a Proposer regarding the meaning or interpretation of this solicitation, or any forms included herein, must be requested in Ionwave by the due date listed in the Event Details Tab. NEISD will not accept questions by phone, email, or any means other than Ionwave. All verbal instructions are non-binding. Only written addenda issued through the District’s e-bidding platform shall be binding.

Restricted Vendor Communications:

From the issuance of this RFQ until a contract is awarded or the solicitation is closed, all vendor communications regarding this RFQ must be directed only to the District’s Procurement Department as mentioned above. Vendors may not communicate with Board members, administrators, principals, department staff, or evaluators involved in this solicitation. Any violation of this policy may result in disqualification. This requirement aligns with Texas Education Code §§44.031 and 44.0352, Texas Education Agency’s (TEA) Limited Contact Policy, State Auditor’s Office (SAO) recommendations on procurement integrity, and Texas Government Code §2261.302.

7 ********************

Specifications

Deadline: 10/15/2026 01:00 PM (CT) 18-26 Addendum 2Page 6 of 25 pages

8 General Specifications

NEISD is tobacco-free, drug-free, weapon-free and alcohol-free. It is the responsibility of the proposer to assure NEISD that proposer employees are not under the influence and/or possession of drugs, tobacco, alcohol or weapons. If an employee of proposer is found to be under the influence and/or in possession of drugs/tobacco and/or alcohol and/or weapons at the time of service, the proposer will be notified at once by NEISD that the employee must be immediately removed from all NEISD campuses. Repeated offenses by employees of proposer could result in cancellation of the contract with NEISD. This factor will be considered at the time of extension contract. NEISD Regulations [Regulation GKG(R)] require that any persons/volunteers with frequent contact with students must have criminal history checks.

Frequent contact is defined as someone who works/volunteers in the facility on more than three (3) occasions in a school year. The successful proposer(s) will allow NEISD to review DPS checks to verify compliance with regulation, upon request.

The contractor shall thoroughly investigate the background of each employee assigned to NEISD property and shall not assign any employee on a full or part-time basis who has been convicted of a felony or crime involving moral turpitude or any relationship with a child.

When personnel are on the campus, there should be no contact or interaction with students.

Contracted employees are required to wear long pants or shorts and uniform shirts. Employees must wear a company identification badge at all times. No offensive logos or wording is allowed on any attire. Serviceable closed-toe shoes are required, preferably standard work shoes. Tennis shoes are acceptable. However, sandal-type or flip-flop shoes are not acceptable dress. Plain or company logo baseball type hats are acceptable provided they contain no offensive logo or wording. Any contracted employee reporting to an NEISD site in unacceptable attire will be required to leave immediately. NEISD will immediately notify proposer of the violation. The employee may return the next day, if properly attired. Repeated offenses by employees of proposer could result in cancellation of the contract with NEISD.

Contracted employees must be able to communicate in the English language.

9 Scope of Work

8.1 Portion Size and Nutrition Standards

The maximum snack portion size restrictions listed below pertain to all foods served or made available to students on school campuses, which are governed by USDA regulations. This excludes elementary school teacher lounges and satellite facilities. Elementary school lounges are available to teachers only. However, NEISD reserves the right to restrict foods available in teacher lounges at any time.

ELEMENTARY SCHOOLS

Elementary School campuses are prohibited from serving or providing access for students to food items anywhere on school premises until 30 minutes after the last scheduled class. Therefore, only the teachers’ lounges will have vending machines placed in them on the elementary level.

MIDDLE SCHOOLS

Middle School campuses are prohibited from serving or providing access for students to food items anywhere on school premises until 30 minutes after the last scheduled class.

Vending machines located on the middle school campuses with the exception of those in the teachers’ lounge, may not be activated until 30 minutes after the last scheduled class has ended. The District will have sole approval for the placement of all vending machines.

The following nutrition standards for all vended snacks:

• Be a “whole grain-rich” grain product; or

• Have as the first ingredient a fruit, a vegetable, a dairy product, or a protein food; or

• Be a combination food that contains at least ¼ cup of fruit and/or vegetable

Deadline: 10/15/2026 01:00 PM (CT) 18-26 Addendum 2Page 7 of 25 pages

Snack item must also meet several nutrient requirements:

• Calorie limits: ≤ 200 calories

• Sodium limits: ≤ 200 mg

• Total fat: ≤35% of calories; Saturated fat: < 10% of calories; Trans fat: zero grams

• Sugar limit: ≤ 35% of weight from total sugars in foods

The following web site will aid assist vendors in determining if a snack item is compliant with the USDA’s snacks in schools nutrition guidelines:

https://foodplanner.healthiergeneration.org/calculator/

All snack items placed in vending machines must contain nutrition labels. A copy of each snack food label must be submitted to the Executive Director of School Nutrition Services prior to being placed in vending machines. Snack food items can only be placed in vending machines after the successful proposer has received written approval from the Executive Director of School Nutrition Services or designee.

The successful proposer will have 24 hours to remove all unauthorized, unapproved food items from vending machines throughout the District. Failure to do so could result in penalties. This condition will be strictly enforced.

HIGH SCHOOLS

High schools are prohibited from serving or providing students access to food items during all meal service times.

Therefore, vending machines located on the high school campuses with the exception of those in the teachers’ lounge, must be on a timer or not be activated until after the last scheduled lunch period has ended. The District will have sole approval for the placement location of all vending machines.

The following nutrition standards for all vended snacks:

• Be a “whole grain-rich” grain product; or

• Have as the first ingredient a fruit, a vegetable, a dairy product, or a protein food; or

• Be a combination food that contains at least ¼ cup of fruit and/or vegetable Snack item must also meet several nutrient requirements:

• Calorie limits: ≤ 200 calories

• Sodium limits: ≤ 200 mg

• Total fat: ≤35% of calories; Saturated fat: < 10% of calories; Trans fat: zero grams

• Sugar limit: ≤ 35% of weight from total sugars in foods

The following web site will aid assist vendors in determining if a snack item is compliant with the USDA’s snacks in schools nutrition guidelines:

https://foodplanner.healthiergeneration.org/calculator/

All snack items placed in vending machines must contain nutrition labels. A copy of each snack food label must be submitted to the Executive Director of School Nutrition Services prior to being placed in vending machines. Snack food items can only be placed in vending machines after the successful proposer has received written approval from the Executive Director of School Nutrition Services or designee.

The successful proposer will have 24 hours to remove all unauthorized, unapproved food items from vending machines throughout the District. Failure to do so could result in penalties. This condition will be strictly enforced.

ADMINISTRATIVE OFFICES/SATELLITE FACILITIES

Administrative offices and satellite facilities are not subject to USDA regulations. Product selection will be at the recommendation of the vendor with NEISD approval.

NEISD has two facilities in the District that hosts large numbers of meetings. NEISD would like the proposer to provide a food vending machine at these locations in addition to a snack vending machine.

Food vending machines should offer items such as cold sandwiches, soups, microwaveable foods, burritos, hot pockets, etc. Products can be breakfast/lunch/dinner type items.

All snack items placed in vending machines must contain nutrition labels. A copy of each snack food label must be submitted to the Executive Director of School Nutrition Services prior to being placed in vending machines. Snack

Deadline: 10/15/2026 01:00 PM (CT) 18-26 Addendum 2Page 8 of 25 pages food items can only be placed in vending machines after the successful proposer has received written approval from the Executive Director of School Nutrition Services or designee.

The successful proposer will have 24 hours to remove all unauthorized, unapproved food items from vending machines throughout the District. Failure to do so could result in penalties. This condition will be strictly enforced.

Availability of Snack Machines

All snack machines will have built-in timers or have timers plugged into the electrical outlet. The Executive Director of School Nutrition Services or designee will determine the times/days of operations for the middle schools and high schools. This condition will be strictly enforced. It is not necessary for snack machines located in teachers’ lounges or satellite facilities to be placed on timers.

Compliance and Penalties

The Texas Department of Agriculture aggressively enforces and monitors compliance with competitive food regulations. When the successful proposer is found to be at fault for the violation (e.g. placement of non-approved food in machines, machines operational at prohibited times), said vendor shall reimburse NEISD School Nutrition Services for any lost revenue and provide a documented action plan to ensure the violation will not be repeated. Documentation of violation will be provided to vendor with request for reimbursement.

8.2 Service of Vending Machines

Proposer must be able to respond to machine service calls throughout the District within 24 hours of the effective placement of the call. As campuses are used for District activities on weekends, unanticipated snack refills will be on an as-needed basis. As needed refill service must be provided the day requested by the campus. However, if the request is made after 3:00 p.m., service must be provided by 9:00 a.m. the next morning.

Successful proposer will inform the Campus Principal of vendor’s maintenance numbers for repair and/or unscheduled refills. Because of the size of the District, it is anticipated the successful proposer will have several authorized employees servicing the machines. The names and phone/pager numbers of authorized service employees must be included in the proposal. Changes to the authorized service personnel list must be communicated, in writing, to the Executive Director of School Nutrition Services (sgloss@neisd.net) and/or their designee. Each school will be apprised of their service person and phone number.

If service personnel are other than regular route person, service personnel must follow all proposal specifications (i.e. uniforms, identification tags, no contact with students, etc.).

8.3 New Products

New products that meet the specifications detailed in the solicitation may be added to this Agreement, with prior written approval from NEISD. Pricing of any new products shall be equivalent to the percentage discount or proposed prices for other similar products. Vendor may replace or add products to an existing contract if: the replacing products are equal to or superior to the original products offered; are discounted in a similar or to a greater degree; and the products meet the requirements of the original solicitation. No products may be added to avoid competitive procurement procedures. NEISD may reject any proposed additions, without cause, in its sole discretion.

8.4 Product Recall

If a product recall is instituted on an item that has been furnished and delivered to NEISD, the supplier will immediately notify the Procurement Department by e-mail or in writing with all pertinent information of recall.

Supplier shall be expected to voluntarily comply with all federal, state, and local mandates regarding the identification and recall of food and drinks from the commercial and consumer marketplace. Supplier shall have a process in place to effectively respond to a product recall. The process must include accurate and timely communications to NEISD and assurance that unsafe products are identified and removed from NEISD sites in an expedient, effective, and efficient manner. Supplier will be responsible for all costs associated with replacing product, shipping charges, and/or product credit.

All goods are subject to inspection and return, at the expense of the vendor if found to be non-conforming to the award.

8.5 Renumeration

Deadline: 10/15/2026 01:00 PM (CT) 18-26 Addendum 2Page 9 of 25 pages

Proposer should offer remuneration to the District. Past experience indicates snack vending machines placed in elementary schools will be far less in volume than those placed at the middle and high school level. Proposer should list anticipated remuneration at different levels of volume. Commission remuneration should be based on gross sales. The proposed list should be divided by elementary schools, middle schools and high schools. List should include type of foods and brand and proposed price with proposed commissions and/or other applicable forms of compensation on sales of vending machine products. NEISD reserves the right to negotiate any and all remuneration as products sales rise over the period of a school year.

The percent commission of gross sales for remuneration will remain constant throughout the length of the proposal.

The price of vending machines foods must remain constant for the first school year of the contract. Any increase in the amount NEISD students/employees are charged for vending machine items must be approved in advance.

Requests for any increase in prices are to be in writing to the Executive Director of Food Service or designee.

Vendor must have approval from the Executive Director of School Nutrition Services or designee BEFORE any price increase is implemented.

A monthly report, by location and machine number, must show sales amounts, number of items sold by name with total remuneration listed, etc. Final detailed report information will be negotiated upon award with successful proposer. This list should be emailed to the Bid Coordinator (procure@neisd.net) or designee.

Commissions will be paid monthly. All commission payments must be sent to the Procurement & eCommerce department within 15 days after the end of the month.

A renumerations schedule is required as part of proposer's Response Attachments.

8.6 School Locations

Attached is a listing NEISD campuses and administrative offices that will require snack machine vending services.

NEISD reserves the right to add or remove sites as needed with no penalty to the District. The machines will be located in approximately 67 different District locations and approximately 7-10 satellite locations. However, NEISD reserves the right to add or delete sites as necessary covering 133 square miles.

COMPANY INFORMATION

Legal Company Name

Please list your legal company name as it appears on corporate documents and your W-9.. If you are a sole proprietorship, sole tradership, individual entrepreneurship or proprietorship, please enter the owner's name. All submitted documents should reflect your legal name.

(Required: Maximum 1000 characters allowed)

Deadline: 10/15/2026 01:00 PM (CT) 18-26 Addendum 2Page 10 of 25 pages

Type of Business

We refer any questions in this section to the IRS.gov website.

Sole Proprietorship -- Someone who owns an unincorporated business by themselves.

Partnership -- A relationship existing between two or more persons who join to carry on a trade or business.

International Business -- Foreign businesses with activities in the U.S. or domestic businesses with activities outside the U.S.

Corporation -- A legal entity that is separate and distinct from its owners.

S Corporation -- Corporations that elect to pass corporate income, losses, deductions, and credits through to their shareholders for federal tax purposes.

Limited Liability Company or LLC -- A corporate structure whereby the members of the company cannot be held personally liable for the company's debts or liabilities.

Individual/Sole Proprietor or Single-Member LLC Partnership International Business

C Corporation S Corporation Limited Liability Company or LLC (Required: Check only one)

Number of Employees

How long has your company been in existence?

If your company will be using a DBA for this specific RFP, please provide it here.

(Doing Business As)

(Optional: Maximum 1000 characters allowed)

If your company has any affiliates, list them here.

Companies are affiliated when one company is a minority shareholder of another.

Parent Company Information

If your company is a subsidiary, please indicate your parent company here.

Deadline: 10/15/2026 01:00 PM (CT) 18-26 Addendum 2Page 11 of 25 pages

Felony Conviction Notification

Texas Education Code, Section 44.034, Notification of Criminal History, Subsection (a) states " A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony." Subsection (b) states " A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract." Is your firm owned or operated by anyone who has been convicted of a felony? This statement is not required by a publicly held corporation.

Yes, firm owned by someone convicted of a felony.

No, firm not owned by someone convicted of felony.

N/A - Publicly held corporation (Required: Check all that apply)

Felony Conviction Details

If your firm is owned or operated by anyone who has been convicted of a felony, please list their name and the details of the conviction. if not applicable enter N/A (not applicable).

(Required: Maximum 4000 characters allowed)

Company Contact Representative

Please list your contact name, phone number with extension, and email. You can list more than one contact person if needed.

Resident Bidder Status

Does your company have it's principal place of business in the state of Texas; or does your company employ at least 500 persons in the state of Texas?

Yes

No (Required: Check all that apply)

Vendor Experience

Please provide a narrative of your understanding of the required snack services, products, and support as well as a positive commitment to provide the necessary services, products, and support.

(Required: Maximum 4000 characters allowed)

Deadline: 10/15/2026 01:00 PM (CT) 18-26 Addendum 2Page 12 of 25 pages

Experience in Similar Projects

Please provide three (3) non-North East ISD references for whom the Proposer has provided substantially similar products, goods and/or services. Educational and governmental agencies are preferred. Failure to provide applicable references may cause the proposal to be considered non-responsive. This section will be used for evaluation purposes.

1. Reference

List your reference company name, contact representative name, address, telephone number, email address and a brief description of the product/services provided.

2. Reference

List your reference company name, contact representative name, address, telephone number, email address and a

3. Reference

List your reference company name, contact representative name, address, telephone number, email address and a

STANDARD ATTRIBUTES

North East ISD Bid Terms and Conditions

North East ISD Bid Terms and Conditions are provided in an attachment to the solicitation. Carefully read the attachment.

I have read the bid terms & conditions attachment (Required: Check all that apply)

Deviations and Exceptions

If your company intends to deviate from the Specifications listed within the bid or in the attached documents, all such deviations and exceptions must be uploaded under the response attachment tab, with complete and detailed conditions and information included. In the absence of such statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications. The District will consider any deviations or exceptions in its bid award decisions. The District reserves the right to accept or reject any proposals based upon any deviations indicated below. If none, please enter N/A (not applicable).

Yes, I understand and agree.

(Required: Check all that apply)

Deadline: 10/15/2026 01:00 PM (CT) 18-26 Addendum 2Page 13 of 25 pages

Contract Sharing - Interlocal Agreements

CTPA Membership

North East ISD is a member in good standing of the of the Central Texas Purchasing Alliance, an alliance of over 100 school districts in Texas representing millions of students, sharing information, services and contractual opportunities. CTPA is an alliance created in accordance with Section 791.001 of the Texas Government Code through interlocal agreements.

Adoption of Awarded Contracts. In support of this collaborative effort, all awards made by North East ISD may be adopted by other active CTPA member districts. By adopting a contract from another CTPA member district, the adopting district has met the competitive bidding requirements established by the Texas Education Code, Section 44.031(a)(4) and as required by the adopting district’s policies. There is no obligation on either party to participate unless both parties agree. The goods and services provided under the contract will be at the same or better contract pricing and purchasing terms established by the originating district.

Document Sharing between Members. To assist an adopting member district in establishing their supporting documentation, the awarded vendor’s response and related documents owned by the originating district may be shared without prior notification to the awarded vendor, unless the vendor at the time of their response to the original solicitation clearly annotates that such sharing of their response is to not occur without prior permission of the vendor.

Adopted Contract Management. The adopting district shall be responsible for the management of the new contract and all payments to the contracted vendor. The originating district shall have no responsibilities under the new contract agreement. Upon adoption of the contract by the adopting CTPA member district, the original term of the contract and any renewal or extension options allowed under the original contract shall then transfer to the adopted contract, and such renewals options may be executed by the adopting member district at its sole discretion and independently of the originating member district’s decision to execute such renewal options on the original contract.

Interlocal Agreements

North East Independent School District participates in interlocal agreements with Judson ISD, San Antonio ISD and Northside ISD. Awarded vendors agree to extend proposal pricing to Judson ISD, San Antonio ISD and Northside ISD. North East ISD does not guarantee the use of this proposal, use will be at the discretion of Judson, San Antonio, and Northside ISD’s. Any contract resulting from this agreement is strictly between the individual districts and the proposer.

Records Management

In addition to the foregoing specific requirements, vendor agrees, in accepting any purchase order from a school district, it shall make a good faith effort to work with school districts to provide such information and to satisfy such requirements as may apply to a particular school district purchase or purchases including, but not limited to, applicable recordkeeping and record retention requirements.

Yes, I agree.

No, I do not agree.

Deadline: 10/15/2026 01:00 PM (CT) 18-26 Addendum 2Page 14 of 25 pages

Evaluation Criteria

It is not the policy of the North East ISD to purchase based on low proposals alone. Quality and suitability to purpose being controlling factors, the District reserves the right to select on these and other applicable criteria listed below by whatever means may be determined to result in the best value to the District. The following criteria shall be used to evaluate each proposal:

1. the purchase price (20 points);

2. the reputation of the vendor and of the vendor’s goods and services (5 points);

3. the quality of the vendor’s goods or services (20 points);

4. the extent to which the goods or services meet the District’s needs (5 points);

5. the vendor’s past relationship with the District, if any (5 points);

6. the total long-term cost to the District to acquire the vendor’s goods and services (20 points);

7. for a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor's ultimate parent company or majority owner: a. has its principal place of business in this state; or

b. employs at least five hundred (500) persons in this state (5 points); and

8. any other relevant factor specifically listed in the request for bids or proposals (20 points).

TEXAS GOVERNMENT CODE ACKNOWLEDGEMENTS

These are required disclosures by Texas Government Code.

Certification Regarding Boycotting Israel

If (a) company is not a sole proprietorship; (b) company has ten (10) or more full-time employees; and (c) this contract has a value of $100,000 or more that is to be paid wholly or partly from public funds, the following certification shall apply; otherwise, this certification is not required. Pursuant to TEX. GOV’T CODE Ch. 2271 of HB 89 in the 2017 TX Legislative Session, the company hereby certifies and verifies that the company, or any wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of these entities or business associations, if any, does not boycott Israel and will not boycott Israel during the term of the contract. For purposes of this contract, the term “company” shall mean a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. The term “boycott Israel” shall mean “refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. See Tex. Gov’t Code § 2271.002.

Yes, I understand and agree.

No, I do not agree.

N/A - Company is exempt.

Deadline: 10/15/2026 01:00 PM (CT) 18-26 Addendum 2Page 15 of 25 pages

Certification Regarding Boycotting Certain Energy Companies

If (a) company is not a sole proprietorship; (b) company has ten (10) or more full-time employees; and (c) this contract has a value of $100,000 or more that is to be paid wholly or partly from public funds, the following certification shall apply; otherwise, this certification is not required. Pursuant to TEX. GOV’T CODE Ch. 2274 of SB 13 (87th session), the company hereby certifies and verifies that the company, or any wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of these entities or business associations, if any, does not boycott energy companies and will not boycott energy companies during the term of the contract. For purposes of this contract, the term “company” shall mean an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, which exists to make a profit. The term “boycott energy company” shall mean “without an ordinary business purpose, refusing to deal with, terminating business activities with, or otherwise taking any action intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company (a) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel-based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law, or (b) does business with a company described by paragraph (a).” See TEX. GOV’T CODE § 809.

Yes, I understand and agree.

No, I do not agree.

N/A - Company is exempt.

(Required: Check all that apply)

Certification Prohibiting Discrimination Against Firearm and Ammunition Industries

If (a) company is not a sole proprietorship; (b) company has at least ten (10) full-time employees; (c) this contract has a value of at least $100,000 that is paid wholly or partly from public funds; (d) the contract is not excepted under TEX. GOV’T CODE § 2274.003 of SB 19 (87th leg.); and (e) governmental entity has determined that company is not a sole-source provider or governmental entity has not received any bids from a company that is able to provide this written verification, the following certification shall apply; otherwise, this certification is not required. Pursuant to TEX. GOV’T CODE Ch. 2274 of SB 19 (87th session), the company hereby certifies and verifies that the company, or association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary parent company, or affiliate of these entities or associations, that exists to make a profit, does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate during the term of this contract against a firearm entity or firearm trade association. For purposes of this contract, “discriminate against a firearm entity or firearm trade association” shall mean, with respect to the entity or association, to: “(1) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (2) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or (3) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association. See TEX. GOV’T CODE § 2274.001(3) of SB 19. “Discrimination against a firearm entity or firearm trade association” does not include: “(1) the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories; and

(2) a company’s refusal to engage in the trade of any goods or services, decision to refrain from continuing an existing business relationship, or decision to terminate an existing business relationship to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency, or for any traditional business reason that is specific to the customer or potential customer and not based solely on an entity’s or association’s status as a firearm entity or firearm trade association.” See TEX. GOV’T CODE § 2274.001(3) of SB 19.

Yes, I understand and agree.

No, I do not agree.

N/A - Company is exempt.

Deadline: 10/15/2026 01:00 PM (CT) 18-26 Addendum 2Page 16 of 25 pages

Certification Regarding Certain Foreign-Owned Companies in Connection with Critical Infrastructure

NEISD is prohibited from entering into a contract or other agreement relating to critical infrastructure that would grant to the company direct or remote access to or control of critical infrastructure in this state, excluding access specifically allowed by NEISD for product warranty and support purposes. Company, certifies that neither it nor its parent company nor any affiliate of company or its parent company, is (1) owned by or the majority of stock or other ownership interest of the company is held or controlled by individuals who are citizens of China, Iran, North Korea, Russia, or a designated country; (2) a company or other entity, including governmental entity, that is owned or controlled by citizens of or is directly controlled by the government of China, Iran, North Korea, Russia, or a designated country; or (3) headquartered in China, Iran, North Korea, Russia, or a designated country. For purposes of this contract, “critical infrastructure” means “a communication infrastructure system, cybersecurity system, electric grid, hazardous waste treatment system, or water treatment facility.” See TEX. GOV’T CODE § 2274.0101(2) of SB 1226 (87th leg.). The company verifies and certifies that company will not grant direct or remote access to or control of critical infrastructure, except for product warranty and support purposes, to prohibited individuals, companies, or entities, including governmental entities, owned, controlled, or headquartered in China, Iran, North Korea, Russia, or a designated country, as determined by the Governor.

Yes, I understand and agree.

No, I do not agree.

(Required: Check all that apply)

Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment

NEISD, as a non-federal entity, is prohibited from obligating or expending Federal financial assistance, to include loan or grant funds, to: (1) procure or obtain, (2) extend or renew a contract to procure or obtain, or (3) enter into a contract (or extend or renew a contract) to procure or obtain, equipment, services, or systems that use "covered telecommunications" equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. "Covered telecommunications" equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities), and physical security surveillance of critical infrastructure and other national security purposes, and video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities) for the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes detailed in 2 CFR § 200.216.

Yes, I understand and agree.

No, I do not agree.

(Requ…