Distinctions DHP 093J25BA Units & P-TAC Kits

The Commonwealth of Virginia Department of Military Affairs, Directorate of Public Works, is soliciting bids on 24 DHP 093J25BA heat pump units (9K, 230 volt, 15A, R32) and 24 P-TAC kits with deep wire mold boxes, 15A receptacles, and covers, via Quick Quote, with bids due June 4, 2026 at 10:00 a.m. This is a small business set-aside with award priority consideration for DSBSD-certified vendors.

Award priority flows as follows: DSBSD-certified micro businesses receive first consideration for bids up to $10,000; if no qualifying micro-business bid is received and pricing is fair and reasonable, DSBSD-certified small businesses receive consideration for bids up to $100,000; if neither certified small-business category receives a qualifying bid, award may be made to the lowest responsive and responsible bidder of any size. All items must be delivered to the DPW Fort Pickett Warehouse (Building 224) in Blackstone, Virginia. The agency's desired delivery timeframe is 10 calendar days after receipt of order; bidders may propose alternative schedules. Bids are submitted electronically through eVA and must include firm unit prices and any cash discounts for prompt payment. Bids remain valid for 60 days from submission. Contractors must provide 24-hour advance notice before delivery and retain all records for five years after final payment or until Commonwealth audit. Virginia's standard general terms and conditions for goods procurement apply, including minimum commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate. eVA transaction fees are 1 percent capped at $500 for DSBSD-certified small businesses or $1,500 for other businesses per order.