Disaster Response & Recovery Consultant Services

Brevard County is requesting proposals for disaster response and recovery consultant services to maximize reimbursement from federal, state, and insurance sources for disaster-related expenses, with proposals due September 15, 2026 and questions due September 8, 2026.

The consultant will compile and file disaster cost documentation, complete FEMA Project Worksheets, identify eligible administrative funding, assist with insurance evaluations, track reimbursement requests, prepare project documentation, and provide support during meetings with state and federal agencies. The awardee must respond within 48 hours of notification of a qualifying event and on-site arrive within two hours during declared emergencies, provide weekly activity reports, and maintain tracking systems. Key personnel qualifications are required; the consultant will staff eight position categories: Project Executive/Project Manager, Project Manager, Project Engineer, Project Specialist, Project Estimator, Project Inspector, Project Technician, and Administrative Support. The contractor must hold professional liability insurance of $2,000,000 per claim, cyber liability insurance of $5,000,000 per claim, general liability of $1,000,000, and auto liability of $1,000,000. Registration with E-Verify is mandatory; compliance with FEMA guidelines and Build America Buy America Act requirements is required. Three references with projects completed within the last five years must be provided.

The contract period is two years from award with three additional one-year renewal options. Pricing must be submitted in a separate sealed envelope with fixed hourly rates for each of the eight position categories. Evaluation criteria weight past performance at 25 points, quality of similar work at 25 points, pricing structure at 20 points, personnel qualifications at 10 points, audited financial statements at 10 points, and applicable resources at 10 points. Proposals must include audited financial statements, evidence of financial stability, and completed disclosure forms addressing foreign influence, scrutinized companies, human trafficking, and diversity and inclusion compliance.