Disaster Recovery Consulting Services

The City of Clearwater, Florida is issuing Request for Proposal 35-26 to solicit qualified consulting firms to provide comprehensive Disaster Recovery Consulting Services in compliance with Federal Emergency Management Administration (FEMA) regulations and the Robert T. Stafford Disaster Relief and Emergency Assistance Act. The procurement seeks technical and administrative support for disaster recovery grant management, including FEMA Public Assistance Program reimbursement, Federal Highway Administration Emergency Relief Program (FHWA-ER) support, and compliance with applicable federal and state regulations. Services will be delivered on an as-needed basis for federally declared disasters and eligible emergency events, utilizing consulting expertise across twelve defined labor categories: Principal/Program Director, Senior Disaster Recovery Manager, Disaster Recovery Project Manager, FEMA Public Assistance Specialist, Grants Compliance Specialist, Cost Recovery/Financial Analyst, Procurement Compliance Specialist, Environmental/Historic Preservation Specialist, Hazard Mitigation Specialist, Appeals/Audit Support Specialist, FEMA Grants Portal/Grant Management Specialist, and Technical/Administrative Support Staff. Pricing must be submitted as fully burdened hourly rates for each labor category and shall be all-inclusive of labor, overhead, profit, travel, lodging, meals, and administrative expenses, with contingency fees and percentage-of-recovery compensation explicitly prohibited. The initial contract term runs from August 2026 through August 2029, with one or two possible two-year renewals at the City's discretion. Proposals must be submitted electronically through the City's e-Procurement Portal by Friday, June 12, 2026, at 10:00 a.m. local time, with City Council authorization anticipated for August 2026.

No specific set-aside designations or restrictions targeting disadvantaged enterprises are mentioned in the procurement documentation. All respondents must demonstrate commercial general liability insurance of $1,000,000 per occurrence/$2,000,000 aggregate, commercial automobile liability coverage of $1,000,000 combined single limit, professional liability/errors and omissions insurance of $2,000,000 per occurrence, and workers' compensation insurance in accordance with Florida statute. The contract is partially grant-funded and subject to federal award provisions, including compliance with 2 CFR Part 200 (Uniform Guidance), Davis-Bacon Act requirements where applicable, and debarment/suspension verification through the System for Award Management (SAM). Proposed pricing shall remain firm for the initial three-year term, with potential adjustments at renewal limited to the Consumer Price Index for All Urban Consumers (CPI-U) for the Tampa-St. Petersburg-Clearwater metropolitan area. No incumbent vendor, current contractor, or specific budget range is identified in the available procurement documentation.