Disaster Debris Removal Services

Santa Rosa County, Florida is issuing Request for Proposals (RFP) #26-035 for comprehensive Disaster Debris Removal Services to qualified contractors capable of managing large-scale disaster debris removal and disposal operations. The procurement encompasses 51 line items covering vegetative debris, construction and demolition debris, hazardous materials, abandoned vehicles and vessels, beach debris, and emergency support services, with estimated quantities ranging from 5 cubic yards for marine debris restoration to 250,000 cubic yards for vegetative debris removal. Successful contractors must deploy a management team and operational plan upon notice to proceed, achieving partial operations within 72 hours and full operational capacity within 144 hours, and may be required to participate in annual planning and training activities at no additional cost. Bidders must submit unit cost pricing for each of the 51 line items accounting for all tipping fees, disposal costs, anticipated recycling revenues, and subcontractor expenses, and must maintain comprehensive insurance including workers' compensation, commercial general liability of $1,000,000 per occurrence, business auto liability of $500,000, and pollution liability of $1,000,000. Required qualifications include licensure under Florida Statutes Chapter 489, registration with the Federal System of Award Management (SAM), and compliance with FEMA Publication 321-325, 44 CFR standards, the Florida Recovery Obligation Calculation (F-ROC) framework, Davis-Bacon Act prevailing wage requirements if applicable, and all applicable federal, state, and local regulations. The County will award the contract to the responsive bidder offering best value; questions must be submitted by 12:00 pm on May 12, 2026, and proposals are due by 10:30 am on May 19, 2026, through the Santa Rosa County Procurement Portal, at which time bids will be publicly opened, with proposals remaining subject to acceptance or rejection for 60 calendar days following opening.

Santa Rosa County Board of County Commissioners actively encourages participation from small businesses, minority-owned enterprises, women-owned businesses, and disadvantaged business enterprises in this procurement opportunity. The RFP does not identify any incumbent vendors or current contractors, and no specific existing infrastructure or technology integration requirements are noted. The County reserves the right to waive irregularities in bids, reject any or all bids for sound documented reasons, and award based on its determination of best interest for Santa Rosa County; the County does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts. The contract term is three years from the date of full execution by the Board of County Commissioners, with options for up to two one-year renewals upon mutual written agreement. While no specific award value or budget range is disclosed in the procurement documents, compensation shall not exceed an amount to be specified by the County, with invoices submitted upon completion of each task order or within 30 days following work completion, and payment to be disbursed in accordance with the State of Florida Local Government Prompt Payment Act contingent upon annual appropriation by the County Commission. The County anticipates potential federal funding through FEMA Public Assistance programs, which will influence the ultimate project scope and financial structure.