Santa Rosa County, Florida is seeking a contractor to facilitate the Local Mitigation Strategy (LMS) 5-Year Plan Update through solicitation number 25-028. The primary objective is to guide the LMS Work Group in producing a comprehensive plan update that meets federal, state, and local requirements, with a final draft due to the Florida Division of Emergency Management (FDEM) by December 8, 2025. The project involves six primary tasks, each representing 20% of the contract price, including developing a Threat Hazard Identification and Risk Assessment (THIRA), reviewing capability assessments, conducting two Work Group meetings, and preparing draft and final LMS updates. Evaluation criteria will be based on a 100-point scoring matrix, considering company profile (10 points), key personnel qualifications (20 points), project approach (20 points), timelines (25 points), and similar project experience (25 points). Proposals must be submitted through the Santa Rosa County Procurement Portal by 10:00 am on Friday, April 4, 2025, with questions accepted through the portal until 12:00 pm on Friday, March 14, 2025. The county actively encourages participation from small businesses, minority/women-owned businesses, and disadvantaged business enterprises, with explicit non-discrimination policies covering race, color, religion, national origin, disability, sex, and age. Proposers must submit comprehensive documentation including qualifications, resumes, references, a sworn statement on public entity crimes, a scrutinized contractors certificate, a conflict of interest form, and proof of insurance and registration. While the exact contract value is not specified, the agreement is structured as a lump-sum contract with a 270-calendar day term and no renewal options. The county's performance and payment are contingent upon annual appropriation by the County Commission, and the contractor will be required to submit invoices no more than 30 days after work completion. The Board of County Commissioners reserves the right to waive irregularities, reject any or all bids, and award the contract to the proposal deemed most beneficial to Santa Rosa County.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
|---|---|---|---|---|
Drawings_-_250303.pdf | 62MB | 2/28/25 | ||
Performance_Labor_Bonds.pdf | 72KB | 3/3/25 | ||
Local_Mitigation_Strategy_5-Year_Plan_Update_(Addendum_#1_Revision).pdf | 491KB | 3/27/25 | ||
LMS_Plan_Update_RFP_(Draft).docx | 22KB | Document | 2/20/25 | |
Special_Provisions_-_250303.pdf | 296KB | 3/3/25 |