Disaster_Debris_Removal_Services.pdf

REQUEST FOR PROPOSALS

26-035

DISASTER DEBRIS REMOVAL SERVICES

April 20, 2026

OWNER:

BOARD OF COUNTY COMMISSIONERS

SANTA ROSA COUNTY, FLORIDA

BOBBY BURKETT – DISTRICT I

KERRY SMITH – DISTRICT II

RHETT ROWELL – DISTRICT III

RAY EDDINGTON – DISTRICT IV

COLTEN WRIGHT – DISTRICT V

26-035

REQUEST FOR PROPOSALS

DISASTER DEBRIS REMOVAL SERVICES

Solicitation advertised utilizing Santa Rosa County Procurement & Purchasing Ordinance 2023-06 adopted June 19, 2023

I. NOTICE

II. STANDARD RFP INSTRUCTIONS, SUBMITTAL REQUIREMENTS, AND GENERAL

REQUIREMENTS

III. SCOPE OF WORK

IV. Evaluation Process Instructions

V. EVALUATION CRITERIA

VI. STANDARD INSURANCE REQUIREMENTS

VII. FEDERAL REQUIREMENTS

VIII. PRICING TABLE

IX. PROPOSAL REQUIREMENTS

Attachments:

A - 26-035 Draft Contract

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1. NOTICE

1.1. Summary

MEMORANDUM

TO: Company Addressed DATE: Monday, April 20, 2026

FROM: Santa Rosa County Procurement Office

SUBJECT: 26-035 Disaster Debris Removal Services

Notice is hereby given that the Santa Rosa County Board of County Commissioners is seeking Disaster Debris

Removal Services.

Specifications may be secured through the Santa Rosa County Procurement Portal at https://procurement.opengov.com/portal/santarosafl Questions concerning this request should be submitted through the procurement portal by 12:00 pm on Tuesday, May 12, 2026.

Please submit all proposals through the procurement portal at https://procurement.opengov.com/portal/santarosafl by 10:30 am on Tuesday, May 19, 2026, at which time will be publicly opened.

Santa Rosa County Board of County Commissioners encourages all segments of the business community to participate in its procurement opportunities, including small businesses, minority/women owned businesses, and disadvantaged business enterprises. The Board does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts.

The Board of County Commissioners reserves the right to waive irregularities in bids, to reject any or all bids for sound documented reasons, and to award the bid that it determines to be in the best interest of Santa Rosa

County.

By order of the Board of County Commissioners of Santa Rosa County, Florida.

1.2. Contact Information

Procurement Department

Procurement

Email: procurement@santarosa.fl.gov

Phone: (850) 983-1851 https://procurement.opengov.com/portal/santarosafl https://procurement.opengov.com/portal/santarosafl mailto:procurement@santarosa.fl.gov tel:(850)983-1851

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Department:

Road & Bridge

1.3. Timeline

Release Project Date April 20, 2026

Question Submission Deadline May 12, 2026, 12:00pm

Proposal Submission Deadline May 19, 2026, 10:30am https://teams.microsoft.com/meet/284161903210

761?p=qKK7qCnSWh75zRk72z

2. STANDARD RFP INSTRUCTIONS, SUBMITTAL REQUIREMENTS, AND GENERAL

REQUIREMENTS

2.1. PRE-PROPOSAL ACTIVITY

Except as provided in this section, respondents are prohibited from contacting or lobbying the County, County

Administrator, Commissioners, and County staff, or any other person authorized on behalf of the County related or involved with the solicitation. All inquiries on the scope of work, specifications, additional requirements, attachments, terms and general conditions or instructions, or any issue must be submitted through the Procurement

Portal.

All questions or inquiries must be received by 12:00 pm on Tuesday, May 12, 2026. Any addenda or other modification to the bid documents will be issued through the Procurement Portal, five (5) days prior to the date and time of bid closing.

Such addenda or modification shall be part of the bid documents and shall be binding upon each respondent. Each respondent is required to acknowledge receipt of all addenda when submitting their bid. No respondent may rely upon any verbal modification or interpretation.

2.2. PREPARATION OF RFP

The respondent shall submit proposals in accordance with the public notice.

Any proposal which contains any omissions, erasures, alterations, additions, irregularities of any kind, or items not called for which shall in any manner fail to conform to the conditions of public notice may be rejected.

A proposal submitted by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature). The official address of the partnership shall be shown below the signature.

A proposal submitted by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown below the signature.

A proposal submitted by an individual shall show the respondent’s name and official address.

A proposal submitted by a joint venture shall be executed by each joint venture in the manner indicated on the bid form. The official address of the joint venture must be shown below the signature.

https://teams.microsoft.com/meet/284161903210761?p=qKK7qCnSWh75zRk72z https://teams.microsoft.com/meet/284161903210761?p=qKK7qCnSWh75zRk72z

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If the respondent is an out-of-state corporation, the bid shall contain evidence of respondent’s authority and qualification to do business as an out-of-state corporation in the State of Florida. A state contractor license # for the

State of Florida shall also be included on the bid form. Respondent shall be licensed in accordance with the requirements of Chapter 489, Florida Statutes.

The proposal shall be based upon the completion of the Work according to the drawings and specifications, together with all addenda thereto.

2.3. SUBMITTAL OF PROPOSAL

Proposals shall be submitted no later than 10:30 am Central Standard Time (CST) on Tuesday, May 19, 2026. It is the respondent’s responsibility to assure that its proposal is submitted by the proper time and date through the

Procurement Portal.

All electronic documents submitted in response to this solicitation shall be provided in searchable PDF format. The

County reserves the right to deem proposals that do not comply with this requirement as non-responsive or to require resubmission in the proper format within a specified timeframe. This requirement applies to all attachments, forms, and supporting documentation uploaded to the County’s Procurement Portal or otherwise submitted electronically.

2.4. INTEGRITY OF PROPOSAL DOCUMENTS

Respondents shall use the original documents provided by the Santa Rosa County Procurement Office and enter information only in the spaces where a response is requested. Respondents may use an attachment to the documents if sufficient space is not available. Any modifications or alterations to the original documents by the respondent, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modification or alteration that a respondent wishes to propose must be clearly stated in the respondent’s response in the form of an addendum to the original bid documents.

2.5. WITHDRAWAL OF SUBMITTALS

Any Respondent may withdraw its Submittal, through the Procurement Portal, at any time prior to the scheduled time for opening Submittals.

2.6. INTERPRETATION

No oral interpretation will be made to any Respondent as to the meaning of the drawings or specifications. Every interpretation made to a Respondent will be in the form of an Addendum to the specifications. Addenda will be furnished to each Respondent, through the Procurement Portal, but it shall be the Respondent’s responsibility to make inquiry as to Addenda issued. All such addenda shall become part of the contract and all Responders shall be bound by such Addenda whether received by the Responders.

2.7. PROPOSALS TO REMAIN SUBJECT TO ACCEPTANCE

All responses will remain subject to acceptance or rejection by Santa Rosa County for sixty (60) calendar days after the day of the response opening. The County may, in its sole discretion, release any response and return the response security prior to the end of this period.

2.8. CONDITIONAL & INCOMPLETE PROPOSALS

Santa Rosa County specifically reserves the right to reject any conditional response.

2.9. ADDITION/DELETION OF ITEM

The County reserves the right to add or delete any item from this response or resulting contract when deemed to be in the County’s best interest.

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2.10. SPECIFICATION EXCEPTIONS

Specifications are based on the most current literature available. Respondent shall clearly list any change in the manufacturer’s specifications which conflict with the proposal specifications. Respondent must also explain any deviation from the proposal specification in writing, as a foot note on the applicable bid page and enclose a copy of the manufacturer’s specifications data detailing the changed item(s) with their bid. Failure of the respondent to comply with these provisions will result in respondents being held responsible for all costs required to bring the equipment in compliance with bid specifications.

2.11. FAMILIARITY WITH LAWS

All applicable Federal and State laws, County and municipal ordinances, orders, rules, and regulations of all authorities having jurisdiction over the project shall apply to the bid throughout, and they will be deemed to be included in the contract the same as though they were written in full therein.

2.12. EXAMINATION OF DOCUMENTS AND SITE

Before submitting their proposal, the Respondent shall familiarize themselves with the nature and extent of the work and any local conditions that may in any manner affect the work to be done and the equipment, materials, and labor required. Respondent shall also examine all drawings, specifications, addenda, and other Contract Documents to be thoroughly informed regarding any and all conditions and requirements that may in any manner affect the work to be performed under the contract.

2.13. RIGHT TO REJECT PROPOSAL

The Owner reserves the right to waive informalities in bids to reject any or all proposals with or without cause and accept the proposal that in its judgment is in the best interest of the County.

2.14. DISQUALIFICATION OF RESPONDENTS

Any of the following reasons may be considered as sufficient for the disqualification of a respondent and the rejection of its proposal:

• Submission of more than one proposal for the same work from an individual, firm or corporation under the same or different name. Evidence that the respondent has a financial interest in the firm of another respondent for the same work.

• Evidence of collusion among respondents. Participants in such collusion will receive no recognition as respondents for any future work of the County until such participant has been reinstated as a qualified respondent.

• Uncompleted work which in the judgment of the County might hinder or prevent the prompt completion of additional work if awarded.

• Failure to pay or satisfactorily settle all bills due for labor and material on former contracts in force at the time of advertisement of proposals. Default under previous contract.

• Listing of the respondent by any Local, State or Federal Government on its barred/suspended vendor list.

2.15. DISCRIMINATION

An entity or affiliate who has been placed on the discriminatory vendor list may not submit a response on a contract to provide goods or services to a public entity, may not submit a response on a contract with a public entity for the construction or repair of a public building or public work, may not submit responses on leases of real property to a

7 | P a g e public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity.

2.16. REVIEW OF PROCUREMENT DOCUMENTS

Per Florida Statute 119.071 (1) 2, sealed bids, proposals, or replies received by the County pursuant to a competitive solicitation are exempt from public disclosure until such time as the County provides notice of an intended decision or until 30 days after opening the responses, proposals, or final replies, whichever is earlier.

2.17. COMPLIANCE WITH FLORIDA STATUTE 119.0701

The Respondent shall comply with all the provisions of section 119.0701, Florida Statutes relating to the public records which requires, among other things, that the Respondent: (a) Keep and maintain public records; (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records; (c) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the respondent upon termination of the contract.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,

FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING

TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (850) 983-1857,

susant@santarosa.fl.gov; 6495 CAROLINE STREET, SUITE M, MILTON, FLORIDA 32570.

2.18. SUSPENSION OR TERMINATION FOR CONVENIENCE

The County may, at any time, without cause, order Respondent in writing to suspend, delay or interrupt the work in whole or in part for such period as the County may determine, or to terminate all or a portion of the Contract for the

County’s convenience. Upon such termination, the Contract Price earned to the date of termination shall be paid to

Respondent, but Respondent waives any claim for damages, including loss of profits arising out of or related to the early termination. Those Contract provisions which by their nature survive final acceptance shall remain in full force and effect. If the County orders a suspension, the Contract price and Contract time may be adjusted for increases in the cost and time caused by suspension, delay, or interruption. No adjustment shall be made to the extent that performance is, was or would have been so suspended, delayed or interrupted by reason for which Respondent is responsible; or that an equitable adjustment is made or denied under another provision of this Contract.

2.19. FAILURE OF PERFORMANCE/DELIVERY

In case of default by the Vendor, the County after due notice (oral or written) may procure the necessary supplies or services from other sources and hold the Vendor responsible for difference in cost incurred. Continuous instances of default shall result in cancellation of the award and removal of the Vendor from the response list for duration of one

(1) year, at the option of the County.

2.20. AUDIT

If requested, respondent shall permit the County or an authorized, independent audit agency to inspect all data and records of respondent relating to its performance and its subcontracts under this bid from the date of the award through three (3) years after the expiration of contract.

2.21. PUBLIC ENTITY CRIME INFORMATION

Pursuant to Florida Statute 287.133, a respondent may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public mailto:WANDAP@SANTAROSA.FL.GOV

8 | P a g e entity more than the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

Note: For respondent’s convenience, this certification form is enclosed and is made a part of the bid package.

2.22. INVESTIGATION OF RESPONDENT

The County may make such investigations, as it deems necessary to determine the stability of the respondent to perform the work and that there is no conflict of interest as it relates to the project. The respondent shall furnish to the Owner any additional information and financial data for this purpose as the County may request.

2.23. FORM OF AGREEMENT

The Contract form shall be provided by the Procurement Office. The successful contractor shall, within 10 days after receipt of the Notice of Award and the contract forms or documents, sign and deliver to the County Procurement

Office all required contract documents. The awarded contractor shall also deliver the policies of insurance or insurance certificate as required. All insurance documents shall be approved by Santa Rosa County Procurement

Office before the successful contractor may proceed with the work.

3. SCOPE OF WORK

3.1. Qualifications

Contractors shall have previous disaster debris removal and disposal experience and be familiar with disaster debris removal eligibility criteria outlined by the Federal Emergency Management Agency

(FEMA), Florida Department of Emergency Management (FDEM), Florida Recovery Obligation Calculation

(F-ROC), and other applicable local, state, and federal laws and regulations.

3.2. GENERAL SCOPE OF WORK

The awarded Contractor(s) must be capable of assembling, directing and having the capacity to manage a major workforce, with multiple subcontractors, that can be fully operational in debris management operations and to cover the expenses of a major recovery prior to being paid by the County. Established management teams must be in place. The Contractor must have the resources to provide the equipment and personnel necessary to cover a major disaster.

Before work begins, the County must issue an electronic Notice to Proceed. Within twenty-four (24) hours of receiving the electronic Notice to Proceed, the Contractor will send a management team to report to the County Debris Manager to begin planning for the operation and mobilizing the personnel and equipment as necessary to perform the work. Mobilization by the Contractor must begin within forty-eight (48) hours of electronic Notice to Proceed by the County. Within forty-eight (48) hours of receipt of the electronic Notice to Proceed, the Contractor shall submit the plan for debris removal. The plan must include the number of debris hauling units, types of units and size of units to complete debris removal and a completion time frame. The County may have minimum preference to size requirements of debris hauling units, types of hauling vehicles, number of units and completion time frame. Within seventy-two

(72) hours of receipt of the electronic Notice to Proceed, the Contractor shall be half established and start debris removal operations. Within one hundred and forty-four (144) hours, Contractor shall be fully established. The Contractor shall make every effort to be at the disaster site within the stated time frame.

Failure to do so will result in damage. The removal and disposal work must be conducted in a systematic, efficient, and predictable manner.

Under the contract, work will consist of coordinating and mobilizing an appropriate number of cleanup

9 | P a g e crews, as agreed upon by the County’s Debris Manager. Work will also include the clearing and removing of any and all “eligible” debris as most currently defined (at the time Notice to Proceed is issued and executed by the County for the Contractor) by the Public Assistance grant program guidelines, Federal Emergency Management Agency (FEMA) Publication 321 – Public Assistance Policy Digest, FEMA Publication 322 – Public Assistance Guide, FEMA Publication 323 – Public Assistance Applicant Handbook, FEMA Publication 325 – Debris Management Guide, all applicable state and federal Disaster Specific Guidance (DSG) documents, the Public Assistance Program and Policy Guide, FEMA fact sheets and policies and as directed by the County Debris Manager. “Eligible” also includes meeting any changes in definition, rules or requirements regarding debris removal reimbursement as stipulated by FEMA during the course of a debris removal project.

In addition, work will include but not be limited to:

1.Examining debris to determine whether or not debris is eligible;

2.Loading the debris;

3.Hauling debris to County approved Debris Management Sites (DMS), County approved Final Disposal Sites or both;

4.Reducing disaster related debris, not exclusive to vegetative;

5.Hauling reduced or non-reduced debris to a County approved Final Disposal Site; and

6.Disposing of reduced or non-reduced debris at a County approved Final Disposal Site.

Debris not defined as eligible by FEMA Publication 325, state or federal DSGs or policies will not be loaded, hauled, or dumped under the contract unless written instructions are given to the Contractor by the County Debris Manager. If the County determines that ineligible debris was removed/disposed of by the hauler and their actions, Contractor will be responsible for payment resulting from the disposal of this material. It will be the Contractor’s responsibility to load, transport, reduce and properly dispose of any and all disaster generated debris which is the result of the event under which the Contractor was issued Notice to Proceed, unless otherwise directed by the County Debris Manager in writing.

The Contractor may be required to conduct one (1) day or up to eight (8) hours annual planning and training activities with the County throughout the term of the agreement. This planning and training must include, at a minimum, preliminary DMS or Temporary Disposal Staging and Reduction Site (TDSRS)site selections, review and update of debris collection maps, review and update of primary road clearance routes, local subcontractor coordination, and items such as hazardous waste handling, and FEMA guidelines. The cost for this planning and training must be included in the unit cost for each activity is paid only upon activation of the contract at no additional cost to the County, even if the contract is not activated by an event.

General Scope of services under the contract includes, but is not limited to:

1. Removal and Hauling Vegetative Debris:

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As identified by and directed by the County or Monitor, the Contractor shall accomplish the pickup, loading, and hauling of all vegetative debris from public property and ROW. In some instances, the County will authorize the Contractor to pick up, load, and haul vegetative debris from private property. The Contractor shall haul vegetative debris to a Debris Management Site (DMS) or disposal site, in the County’s direction. This pay item includes fallen tree and limb debris that is located on public or private property and ROW, as well as hazardous limbs and trees removed by the Contractor under other pay items and placed on public property or ROW. Payment under this pay item shall be based on a per cubic yard quantity.

2. Site Management and Reduction of Vegetative Debris by Grinding:

The Contractor shall manage one or more DMS sites and shall reduce eligible vegetative debris by grinding, as directed by the County. This may include vegetative debris delivered to the DMS by the Contractor, by the County, or by others. The Contractor shall have the ability to meet the particle size and specification for ground material for approved recycling methods available in the region. Site management, debris reduction, and site closure shall be the responsibility of the Contractor and shall comply with all laws and regulations. The Contractor shall be responsible for all site permitting requirements. Compliance with site closure requirements must be confirmed in writing by the state environmental agency prior to final payment to the Contractor. DMS management shall include site security and shall include segregation of types and sources of debris, as directed by the County and required by law. DMS management shall also include the full restoration of any DMS site to its pre-project condition. Survey and establishment of the existing condition of DMS sites is the responsibility of the Contractor. Payment under this pay item shall be based on a per cubic yard quantity.

3. Loading and Hauling of Vegetative Debris Reduced by Grinding:

Contractor shall load and hail all reduced (by grinding) vegetative debris for recycling or disposal at a final disposal site approved by the state environmental agency. The Contractor may be required to remove and haul reduced vegetative debris from a DMS site or sites managed by others, to an approved landfill.

Transportation shall comply with all federal, state, and local laws and regulations. Anticipated revenues from the recycling of vegetative debris or reduced vegetative debris shall be reflected in the unit price bid on this pay item. Payment under this pay item shall be based on a per cubic yard quantity.

4. Disposal of Vegetative Debris Reduced by Grinding:

Contractor shall dispose all reduced (by grinding) vegetative debris at a final disposal site approved by the state environmental agency. The Contractor may be required to dispose of reduced vegetative debris from a DMS site or sites managed by others, at a site approved by the state environmental agency.

Disposal shall comply with all federal, state, and local laws and regulations. The Contractor shall be responsible for all site permitting requirements. The Contractor shall be responsible for all tipping and disposal fees. Anticipated revenues from the recycling of vegetative debris or reduced vegetative debris shall be reflected in the unit price bid on this pay item. Payment under this pay item shall be based on a per cubic yard quantity.

5.Site Management and Reduction of Vegetative Debris by Burning:

The Contractor shall manage one or more DMS sites and shall reduce eligible vegetative debris by burning, as directed by the County and in accordance with Florida Department of Environmental Protection Guidance for Establishment, Operation, and Closure of Disaster Debris Management Sites (DDMS) Section 15.h. Burning for reduction and disposal will be decided at the time of the event. This may include vegetative debris delivered to the DMS by the Contractor, by the County, or by others. Site management, debris reduction, and site closure shall be the responsibility of the Contractor and shall comply with all laws and regulations. Compliance with site closure requirements must be confirmed in

11 | P a g e writing by the state environmental agency prior to final payment to the Contractor. DMS management shall include site security and shall include segregation of types and sources of debris, as directed by the County and required by law. DMS management shall also include the full restoration of any DMS site to its pre-project condition. Survey and establishment of the existing condition of DMS sites is the responsibility of the Contractor. Payment under this pay item shall be based on a per cubic yard quantity.

6. Loading and Hauling of Vegetative Debris Reduced by Burning:

Contractor shall load and haul all reduced (by burning) vegetative debris to a final disposal site approved by the state environmental agency. The Contractor may be required to remove and haul reduced vegetative debris from a DMS site or sites managed by others, to an approved landfill. Transportation shall comply with all federal, state, and local laws and regulations. Payment under this pay item shall be based on a per cubic yard quantity.

7. Disposal of Vegetative Debris Reduced by Burning:

Contractor shall dispose all reduced (by burning) vegetative debris at a final disposal site approved by the state environmental agency. The Contractor may be required to dispose of reduced vegetative debris from a DMS site or sites managed by others, at a site approved by the state environmental agency.

Disposal shall comply with all federal, state, and local laws and regulations. The Contractor shall be responsible for all site permitting requirements. The Contractor shall be responsible for all tipping and disposal fees. Anticipated revenues from the recycling of vegetative debris or reduced vegetative debris shall be reflected in the unit price bid on this pay item. Payment under this pay item shall be based on a per cubic yard quantity.

8.Removal and Hauling of C&D Debris:

As identified by the County or Monitor, the Contractor shall accomplish the pickup, loading and hauling of all construction and demolition (C&D)/ mixed debris from public property and ROW, including structure demolition as approved by the County. Contractor shall deliver C&D debris to a DMS, transfer station, or landfill approved by the County and State environmental agency. All items associated with structure demolition shall be included in this pay item:

• Removal and transportation of demolished structures and scattered C&D debris on private property will be performed as identified by the County.

• The Contractor is required to strictly adhere to all local, state, and federal laws and regulations (such as obtaining demolition permits) for the demolition, handling, and transportation of non- Regulated Asbestos Containing Material (RACM) structures.

• Once the debris removal vehicle has been issued a load ticket from the County’s authorized representative, the debris removal vehicle will proceed immediately to an County approved DMS, transfer station, or final disposal site. The debris removal vehicle will not collect additional debris once a load ticket has been issued.

• Entry onto private property for the removal of eligible C&D debris will only be permitted when directed in writing by the County or its authorized representative. The County will provide specific Right of Entry (ROE) legal and operational procedures for private property debris removal programs.

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• The Contractor shall provide proof (from the respective utility) that all utility connections are disconnected and shall verify that the structure is unoccupied before demolishing.

Anticipated revenues from the recycling of debris shall be shown as a separate unit price in the bid as a reduction price per cubic yard. Payment under this pay item shall be based on a per cubic yard quantity.

9. Site Management of C&D Debris:

If requested by the County in writing, the Contractor shall manage one or more DMS sites for construction and demolition (C&D) debris. This may include C&D debris delivered to the DMS by the Contractor, by the County, or by others. Site management and site closure shall be the responsibility of the Contractor and shall comply with all laws and regulations. Compliance with site closure requirements must be confirmed in writing by the state environmental agency prior to final payment to the Contractor.

DMS management shall include site security (if needed) and shall include segregation of types and sources of debris, as directed by the County. Additionally, the Contractor may be required to manage C&D debris delivered to DMS sites by the County or others, as directed by the County for payment under this pay item. Payment under this pay item shall be based on a per cubic yard quantity.

10. Loading and Hauling of C&D Debris:

As identified by the County or Monitor, the Contractor shall load and hail all staged construction and demolition (C&D) debris to a disposal site approved by the state environmental agency. The Contractor may be required to remove and haul C&D debris from a DMS site or sites managed by others, to an approved landfill. Transporting debris shall comply with all federal, state, and local laws and regulations.

Payment under this pay item shall be based on a per cubic yard quantity.

11.Disposal of C&D Debris:

As identified by the County or Monitor, the Contractor shall accomplish the disposal of all construction and demolition (C&D) debris removed from the ROW or an approved DMS for disposal at a landfill approved by the state environmental agency. Disposal shall comply with all federal, state, and local laws and regulations. The Contractor shall be responsible for all tipping and disposal fees. Anticipated revenues from the recycling of debris shall be reflected in the unit price bid on this pay item. Payment under this pay item shall be based on a per cubic yard quantity.

12.Removal of Hazardous Hanging Limbs:

The Contractor shall remove hazardous hanging limbs (hangers) over 2” in diameter (measured at the point of break) from public property and ROW, as identified by the County or Monitor as eligible for FEMA reimbursement. Trees with hazardous limbs must be identified by the County or Monitor prior to removal by the Contractor to be eligible for payment. Limbs shall be cut in accordance with common and standard pruning practices to preserve the health of the tree and avoid future hazardous conditions. Limb removal generally will require the utilization of lift equipment and/or workers trained and experienced in climbing.

Hazardous limbs shall be removed and placed on public property or ROW for pickup. Payment for this item shall be on a per tree basis. Payment for hauling, reduction and disposal of the hazardous limbs removed and placed on ROW will be paid under separate pay items.

13.Removal of Hazardous Leaning Trees:

The Contractor shall remove hazardous leaning trees (leaners) 6” or greater in diameter (measured 4.5

13 | P a g e feet above ground) from public property and ROW, as identified by the County or Monitor as eligible for FEMA reimbursement. Disaster damaged trees leaning more than 30 degrees from vertical and trees with more than 50% of the canopy damaged (other than simple leaf loss) shall be considered hazardous trees.

Hazardous trees shall be removed and placed on public property or ROW for pickup. The County or Monitor must identify hazardous trees prior to removal to be eligible for payment. Payment for this item shall be on a per tree basis in size categories as shown in the Bid Schedule. Payment for hauling, reduction and disposal of the hazardous trees collected and placed on ROW will be handled under separate pay items.

If more than 50% of the stump root ball of the hazardous tree to be removed is exposed, the stump shall be removed along with the hazardous tree. The Contractor shall back-fill each stump hole flush with the surrounding ground with material like and of the same characteristics as the surrounding soil. The Contractor shall place compatible fill dirt in ruts created by contractor’s equipment and holes created by removal of hazardous stumps. Stumps on public property or ROW with less than 50% of the root ball exposed shall be cut flush with the ground. The ground surface shall be permanently restored to original grade and slope. The cost of root ball removal, all fill material, and fill placement shall be incidental to the hazardous tree removal cost and will not be eligible for separate payment.

14.Removal of Hazardous Stumps:

The Contractor shall extract, transport, and dispose all hazardous stumps on public property or ROW that have at least 50% of the root ball exposed. Stumps on public property or ROW with less than 50% of the root ball exposed shall be cut flush with the ground. If stumps 2 feet in diameter or larger measured 2 feet above the ground (which require extraction as part of the removal), payment shall include extraction, transport, disposal, and filling the root-ball hole. Payment shall be on a per-stump basis.

Stump removals smaller than 2 feet in diameter, or for stumps of any size that do not require extraction nor specialized equipment, payment shall be based on volume at the same per cubic yard rates as for other vegetative debris.

When specialized equipment is required for loading and hauling of stumps 2 feet in diameter or greater with no extraction required, payment will be on a per stump basis utilizing the unit price of vegetative debris and the cubic yard quantity shall be derived from the stump conversion table in the Debris Estimating Field Guide, or equivalent FEMA guidance in effect at the time of the event.

The Contractor shall place compatible fill dirt in ruts created by contractor’s equipment and holes created by removal of hazardous stumps. The Contractor shall restore the ground to its original grade and slope with compacted, compatible fill so as to prevent settling. The costs of all fill material and placement shall be absorbed costs and will not be eligible for separate payment. (For sections 15 through 25, it is the contractor’s responsibility to provide adequate controls and measures regarding the separation of debris types at DMS facilities to avoid and prevent contamination of other stored and managed debris.)

15.Regulated Asbestos Containing Material (RACM):

In addition to debris removal from public/private property and ROW, Contractor shall be fully responsible for removal, transportation, and disposal of RACM debris. This may include the demolition of structures containing RACM. The Contractor shall comply with state environmental agency and EPA requirements for RACM loading, hauling, and disposal requirements at a location approved by the County. The Contractor will deliver the RACM material to a landfill approved by the state environmental agency for the disposal of RACM. Contractor shall be responsible for providing protective gear and equipment to its

14 | P a g e agents and employees and for ensuring its proper utilization. The Contractor shall be responsible for all tipping and disposal fees.

Demolition, Removal, Transport, and Disposal of RACM Structures Under the Contract, work shall consist of all labor, equipment, fuel, traffic control costs, and other associated costs necessary to decommission, demolish, and dispose of eligible RACM structures on private property within the jurisdictional limits of the County. Under this service, work will include ACM testing, decommissioning, structural demolition, debris removal, and site remediation. Further, eligible debris generated from the demolition of structures, as well as eligible scattered C&D debris on private property, will be transported to a County-approved final disposal site in accordance with all federal, state, and local regulations.

•The Contractor is required to strictly adhere to all local, state, and federal regulatory requirements (such as obtaining demolition permits, burrito wrapping of debris, etc.) for the demolition, handling, and transportation of RACM structures.

•Decommissioning consists of the removal and disposal of all HHW, e-waste, white goods, and scrap tires from an RACM structure at a properly sanctioned facility in accordance with all applicable local, state, and federal regulations.

•Any structurally unsound and unsafe structures will be identified and presented to the County for direction regarding decommissioning.

•Removal and transportation of eligible RACM demolished structures and eligible scattered debris on private property will be performed as directed in writing by the County or their authorized representative.

•Once the debris removal vehicle has been issued a load ticket from the Applicant’s authorized representative, the debris removal vehicle will proceed immediately to an Applicant-approved final disposal site that accepts RACM debris. The debris removal vehicle will not collect additional debris once a load ticket has been issued.

•Entry onto private property for the removal of C&D debris will only be permitted when directed in writing by the County or its authorized representative. The County will provide specific ROE legal and operational procedures for private property debris removal programs if requested.

•Once RACM is removed, the remaining material shall be removed and hauled as C&D material and the costs associated with the non-RACM shall apply.

Payment under this item will be per ton.

16.White Goods:

The Contractor shall removal, decontaminate, transport, and recycle (or dispose if necessary) all appliances (white goods), including refrigerators, freezers, HVAC units, washing machines, dryers, etc., from public property and ROW. All appliances shall be decontaminated in accordance with applicable laws and regulations. No contaminants (including Freon) shall be released during removal, hauling, recycling or disposal. All tipping and disposal fees shall be the responsibility of the Contractor. Anticipated

15 | P a g e revenues from the recycling of white goods shall be reflected in the unit price bid on this pay item.

Payment under this item will be per each.

17.Electronics Waste:

The Contractor shall removal, haul, and recycle (or dispose of at an approved facility if necessary) electronics waste (e-waste) from public property and ROW. All tipping and disposal fees shall be the responsibility of the Contractor. Anticipated revenues from the recycling of electronics waste shall be reflected in the unit price bid on this pay item. Payment under this item will be per pound (lb.).

18.Concrete:

The Contractor shall load, haul, and dispose of Concrete and masonry material separated by the property owner and placed on public property and ROW, as declared eligible by FEMA. All tipping and disposal fees shall be the responsibility of the Contractor. Anticipated revenues from recycling concrete shall be reflected in the unit price bid on this pay item. Payment under this item will be per ton.

19.Household Hazardous Waste:

Household Hazardous Waste (HHW) includes handling, removal and collection of propane tanks, paint, pesticides, and other materials that are prohibited items from disposal in Subtitle D landfills and Class I and Class II rubbish sites. The Contractor will segregate these items from vegetative and C/D debris and load then transport the HHW to an approved recycling or approved disposal site. The HHW will be segregated in the field and hauled in concentrated loads. All tipping and disposal fees shall be the responsibility of the Contractor. Anticipated revenues from the recycling of debris shall be shown as a separate unit price in the bid as a reduction price per cubic yard. Payment under this item will be per pound (lb.).

20. Lawnmowers and Equipment with Small Engines:

The Contractor shall remove, decontaminate, transport, and dispose of all abandoned lawnmowers and other equipment with small engines from public property and ROW. All lawnmowers, equipment, and small engines shall be decontaminated and disposed of in accordance with applicable laws and regulations. Petroleum or other contaminants shall not be released during the removal, hauling, decontamination, or recycling. All tipping and disposal fees shall be the responsibility of the Contractor.

Anticipated revenues from the recycling of debris shall be shown as a separate unit price in the bid as a reduction price per cubic yard. Payment under this item will be per each.

21.Abandoned Tires:

The Contractor shall remove and transport abandoned tires from public property and ROW. The Contractor will segregate these items from other debris then load and transport the tires to a recycling or disposal site. The tires will be segregated in the field and hauled in concentrated loads. Tires should be clean and pulled off of rims before delivery. All tipping and disposal fees shall be the responsibility of the Contractor. Anticipated revenues from the recycling of debris shall be shown as a separate unit price in the bid as a reduction price per cubic yard. Payment under this item will be per each.

22.Drainageways Debris:

Contractor will provide a contract unit price per linear foot for collecting, hauling, and disposing eligible debris from drainageways, streams, ponds, bayous, BMPs, and any other conveyance or impoundment which are determined at the sole discretion of the Monitor and the County to be beyond the extent of

16 | P a g e debris that can be reasonably and efficiently hauled along with normal debris removal operations. This unit price will include all matting, equipment, loading, hauling, disposal and restoration and will be priced per linear foot.

23.Marine Debris:

Contractor will provide a contract unit price per cubic yard for collecting, hauling, and disposing eligible debris from waterways, bays, canals and oceans which is determined at the sole discretion of the Monitor and the County to be beyond the extent of debris that can be reasonably and efficiently hauled along with normal land debris removal operations. This unit price will include all matting, equipment for roadways, loading, hauling, and disposal and will be priced per cubic yard quantity.

24.Restoration of canal banks and slopes:

Grading of canal banks shall be performed as directed by the County’s representative, followed by placement and compaction of fill material to restore canal banks to pre-disaster condition. Payment under this item will be placed per cubic yard and compacted fill material.

25.Abandoned Vehicles and Vessels:

a) Removal, decontaminate and reconcile ownership of abandoned vehicles and vessels provided in categories below. Ownership reconciliation shall be in accordance with state law. The Contractor shall be fully responsible for removing substantially damaged vehicles and vessels as identified by the County or Monitor (vehicles and vessels) from public property or right-of-way, and private property if approved. The County or Monitor will identify the vehicles and vessels to be removed by marking the vehicles and vessels with an identifiable tag or by listing them on a removal log. The abandoned vehicles and vessels will be pre-validated by FEMA and FWC where practical. The marked vehicles and vessels will be transported by the Contractor to a storage facility(s) provided by the Contractor. It is the Contractor’s responsibility to load, transport, unload, store and reconcile ownership of vehicles and vessels and to recycle or dispose of unclaimed vehicles in compliance with applicable federal, state and local laws. The removal of these vehicles and vessels is intended for reconciliation with the owner and/or insurance company responsible for the vehicles and vessels. The Contractor is responsible for gaining access to vehicles and vessels for removal whether in private property or public property or obstructed by debris.

This is a nonexclusive contract and does not guarantee a minimum number of vehicles and vessels. All tipping and disposal fees shall be the responsibility of the Contractor. Anticipated revenues from the recycling of debris shall be shown as a separate unit price in the bid as a reduction price per cubic yard.

b)The Contractor assumes responsibility for damage incurred during the towing, removal and relocation of the vehicles and vessels, and for any and all claims of damage that result from removal of the vehicles and vessels.

c)The Contractor represents that it is familiar with all federal, state, and local ordinances, laws, rules, and regulations with respect to vehicle and vessel removal, transportation, offloading, storage, reconciliation and disposal, and that it will fully comply therewith at all times during the performance of work under the Contract.

d)At the close of each day, a representative of the Monitor for the County will be present to provide a verification of the vehicles and vessels removed during the day. The County may provide a representative at the site full time to verify the arrival (or departure) of vehicles and vessels and associated items to the

17 | P a g e site. The Contractor will submit to the Monitor an inventory of the removed vehicles and vessels transported to the storage facility in an Excel spreadsheet weekly. The Contractor will submit the following information in the spreadsheet: the Towing Identification Number assigned by the Owner, the Vehicle Identification Numbers (VIN), Vessel Registration Number, License Plate Number, License Plate State, License Plate County, Year, Make, Model, Color, and a descriptive condition of the vehicle or vessel along with location information. The Contractor will reconcile, correct, and resubmit the inventory within one day of notification of errors in VIN numbers or registration numbers from data entry. The weekly inventory shall indicate the status of each vehicle or vessel as reclaimed by owner/insurer, recycled/disposed, or in storage. The County will provide the base data file for the Contractor to fill in the required data fields.

e) Once the vehicles and vessels have been cleared by the owner and insurance company, the Contractor will load items from the storage facility, transport, unload and dispose of items in an appropriate recycling or disposal facility. This recycling or disposal will be performed by the Contractor in an approved method or facility that is in strict compliance with all applicable federal, state, and local laws.

f)Upon entering the storage facility, any fluids or leaking of material from vehicles and vessels will be secured by the Contractor at his cost, in accordance with all federal, state and local laws.

g)Removal of vehicles and vessels shall be restricted to between the hours from dawn to dusk.

h)The Contractor shall furnish and pay the cost, including sales tax and all other taxes and fees, of all the necessary materials and shall furnish and pay for all the labor tools, equipment, transportation and pay for all loading and unloading, in strict accordance with the Contract, and any amendments thereto and such supplemental plans and specifications which may hereafter be approved.

i)Contractor shall be responsible for the conduct and action of all its employees and its sub-contractors.

Contractor’s employees and sub-contractors shall not exhibit any pattern of discourteous or discriminatory behavior to the public.

j)Contractor shall be responsible for the compliance of any subcontracting parties with the agreed upon contract conditions, and with any applicable federal, state or local regulations.

k)Contractor shall not charge any resident, business or institution for work performed under this scope of services, nor shall Contractor or anyone employed or subcontracted by Contractor accept any additional monies from any resident, business, or institution for work performed under this scope of services.

l)If any vehicles or vessels are marked by other insurance companies or designated, “Do not remove” by property owner, Contractor shall not remove such vehicles or vessels, unless directed by the County.

m)The Contractor will provide removal of vehicles and vessels as directed by the County representative, to address complaints and requests as they are identified.