Digital Voice Recorders

The Colorado Department of Corrections issued Request for Quote (RFQ) solicitation CAAA 2015001014 seeking to procure 250 units of digital voice recorders for use within the state of Colorado, specifically through Garfield County. The specified product is the Olympus 2 GB WS-821 or an equivalent competitive product meeting defined technical requirements. The recorders must support MP3/WMA recording and playback formats, feature internal 2 GB memory with microSD card expansion capability up to 32 GB, include direct link USB connectivity for both PC and Mac platforms, incorporate voice-activated recording and noise cancellation technology, provide calendar search functionality, support up to 99 index marks per file, and deliver up to 37 hours of recording time. The submission deadline is March 10, 2015, at 3:00 PM MST, with responses accepted via email to maryann.shaw@state.co.us or by fax to 719-269-4064. Delivery is required to the Westminster Parole Office located at 8800 Sheridan Blvd., Westminster, CO 80031, Attention Merideth McGrath. Award will be made to the bidder whose response is deemed most advantageous to the State, considering factors including cost, projected delivery dates, quality of goods, bidder qualifications and experience, and other pertinent factors.

Prospective bidders must be registered on the Colorado Vendor Self Service (VSS) website at www.colorado.gov/vss to respond to this solicitation. Bidders submitting competitive equals must provide product information demonstrating equivalency to the specified Olympus model, or the item may be eliminated from consideration. Bid prices must include all freight costs with FOB-Destination terms, and payment terms are assumed to be Net-30 days after receipt of goods and invoice unless otherwise specified by the bidder, though payment terms of less than 30 days with a discount such as 2%-10 days are encouraged. The solicitation does not identify an incumbent vendor or specify set-aside designations for disadvantaged enterprises. Award notifications will be posted on the Colorado VSS website following the bid submission date. The Colorado Department of Corrections reserves the right to cancel any order if delivery is not made by the date stated in the bidder's quote response. No specific budget range or award value is disclosed in the solicitation.