Solicitation CAAA 2015001014 Digital Voice Recorders.pdf

Department of Corrections Documented Quote

SOLICITATION: CAAA 2015001014

PROCUREMENT TYPE: Commodity

TITLE: Digital Voice Recorders – Request for Quote

DESCRIPTION: Provide digital voice recorders as per the “items and specifications” section below.

REQUISITION NUMBER: CAAA 2015005414

BID SUBMISSION DETAILS

Submission Deadline: 3/10/15 3:00 PM MST

Submissions Accepted Via: e-mail & Fax

Details: Please submit your quote response via fax to # 719-269-4064 or e-mail to maryann.shaw@state.co.us.

Comments: The following information is required, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Mary Ann Shaw, Purchasing Agent

FROM: Name of firm _____________________________________________________________________

Remit to Address ________________________________________________________________________

P.O. Address ___________________________________________________________________________

City/State/Zip___________________________________________________________________________

Phone ___________________________ Fax __________________________

Federal Taxpayer/Employer ID Number ____________________________

State of Colorado (VSS) CORE Vendor # _______________________________________

Projected delivery date: ______________ calendar days after receipt of order.

Bidder's printed name __________________________________________

E-mail address _________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your 'comments'.)

Bidder's comments (optional) _______________________________________________________________

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.

http://www.colorado.gov/vss mailto:VSSHelp@state.co.us

GOODS AND SERVICES DELIVERY:

Location:

Westminster Parole Office Attention: Merideth McGrath 8800 Sheridan Blvd.

Westminster, CO 80031

FOB - Destination - Bid prices are to include the cost of freight, FOB-destination.

PURCHASING POINT OF CONTACT

Name: Mary Ann Shaw Agency: Department of Corrections Phone: (719)269-4054 Fax: (719)269-4064 Email: maryann.shaw@state.co.us

Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado’s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

Evaluation and Award:

Award of this solicitation will be made to the bidder(s) whose response(s) to this solicitation are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost considerations, and may also include:

1. the projected delivery dates, as stated in the bidders' respective quote responses;

2. the respective quality of the goods or services to be provided, as perceived by the CDOC;

3. the respective qualifications, experience and/or past performance of the bidders, in the judgment of the CDOC; and

4. any other pertinent factors.

It is the general preference of the CDOC Purchasing Office to award Documented Quote solicitations to the single bidder whose quote response is most advantageous to the State. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered.

If this solicitation includes multiple items to be provided, and you are bidding any of those items on an "all or none" basis, your quote response must state accordingly.

Items and Specifications:

250 Each, Digital Voice Recorder, Olympus 2 GB WS-821 or equal.

Supports MP3/WMA Recording & Playback. Internal 2 GB Memory, MicroSD memory card expansion up to 32 GB, Direct Link USB connectivity for PC/Mac, Voice Activated Recording, Noise Cancellation Technology, Calendar Search Function, Supports up to 99 index marks per file, lasts up to 37 hours.

Bid Price Each $ _____________________ Total Bid Price $ ___________________________

Manufacturer ___________________________ Model # ______________________________

Technical Point of Contact: Merideth McGrath, Westminster Parole, 303-426-6198 Ext 4103.

Competitive Equals: Brand names and specifications used herein are intended to aid in establishing the desired level of quality, features and/or performance, and not to unduly restrict competition. Unless a specific item's description states otherwise, you may submit a bid for a competitive product that is essentially equal to the manufacturer name and model specified. When bidding a competitive equal, include product information with your bid response. Said product information should be adequate to determine whether or not your proposed product is equal to that specified in the bid. Failure to provide such information may result in elimination of the item in question from further consideration.

Other Notes: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-30 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 30 days may not be acceptable to the CDOC, except that proposed payment terms of less than 30 days that include a discount, such as 'Net-30 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. CAAA 2015001014) mailto:maryann.shaw@state.co.us http://www.colorado.gov/vss