Digital Print Supplies

The City of Indianapolis and Marion County Purchasing Division is soliciting competitive bids for Digital Print Supplies through a Request for Bid (RFB) process. The procurement encompasses 67 line items of reflective sheeting, non-reflective sheeting, and printing supplies to be furnished and delivered to the Department of Public Works in Marion County, Indiana, with potential use by other City departments and agencies. Specific deliverables include 3M reflective sheeting products in various sizes and colors (high-intensity prismatic, diamond grade fluorescent yellow-green, diamond grade fluorescent yellow, and advanced engineer grade prismatic sheeting), non-reflective graphic film, and HP latex ink and printhead supplies. All pricing must be quoted in United States Dollars with delivered pricing on an FOB Destination, Freight Prepaid & Allowed basis, with no additional charges for fuel, delivery, or surcharges permitted. The question submission deadline is April 28, 2026, at 12:00 p.m. Eastern Time, with bids due no later than 10:00 a.m. Eastern Time on Thursday, May 7, 2026. Hard copy bids may be delivered to Room 1522 or Room 1560 of the City County Building at 200 E. Washington Street, Indianapolis, IN 46204. The resulting contract will be a two-year term agreement effective from the date of execution, with renewal possible under the same terms and conditions subject to mutual agreement and approval. Kyle Willis is the designated buyer contact at (317) 327-4641.

Bidders must acknowledge all addenda posted to the Procurement Portal and submit required documentation including the Bid Acknowledgement Form, Affidavit of Non-Collusion, U.S. Manufactured Products Preference Certification, MBE-WBE-VBE-DOBE certification, Nepotism certification, warranty statements, manufacturer literature, and an Exception Sheet. The apparent low bidder must submit form CC-09 from the Office of Minority and Women Business Development or face bid rejection. Contractors utilizing subcontractors must comply with minimum subcontracting participation targets of 15% Minority Business Enterprises, 8% Women's Business Enterprises, 3% Veteran's Business Enterprises, and 1% Disability-Owned Business Enterprises, or demonstrate good faith efforts to achieve these percentages. The City currently contracts with JTF Business System (Contract Number 21712) for this service. Pricing must remain firm for the first year, with escalator clauses permitted thereafter up to a maximum 5% increase over the contract term, supported by documented cost increases. The City reserves the right to award to one or more bidders, reject any bids, extend pricing to other Indiana political subdivisions if the bidder agrees, and terminate the agreement for convenience with ten days' written notice. The bid surety requirement has been waived for this contract.