DHR Geneva Co -FY27 Video Surveillance Service Agreement

The Alabama Department of Human Resources is requesting quotes for annual video surveillance equipment inspection and maintenance services at its Geneva County office, with quotes due September 24, 2026 and a mandatory site visit on September 22, 2026 at 2:00 p.m. Failure to attend the site visit, complete the facility tour, and sign the attendance sheet results in elimination from the bidding process.

The supplier must be physically located within two hours of the DHR Geneva County office at 1831 W. Magnolia Avenue, Geneva, Alabama 36340. The scope covers annual inspection and maintenance of existing equipment: 20 Honeywell 2MP dome cameras, one 12TB network video recorder, and one 8-port POE switch. Inspections are conducted during normal business hours (Monday–Friday, 8:00 a.m. to 4:30 p.m., excluding holidays and weekends) during the service period of October 1, 2026 through September 30, 2027. Any replacement equipment must be Honeywell-compatible, maintain current 30-day recording and storage capability, and ensure two cameras retain audio recording capability. Repairs and parts replacement identified during inspection require separate quotes and are not included in the annual inspection service.

Pricing submission requires three line items: annual inspection fee as unit pricing, discount percentage off retail list for new parts or components, and standard hourly technician labor rate for non-standard repair site visits including travel. Payment terms are Net 30, paid in arrears after inspection completion. The contract cap is $25,000 total, with potential annual renewal by written agreement for up to five years from the effective date. Suppliers must be registered in Alabama Buys, comply with E-Verify enrollment verification if employing workers in-state, and certify compliance with Alabama sales and use tax collection requirements. The point of contact is Kelly Dady at 334-684-5821.