DHR_Geneva_Co_FY2027_Service_Plan_Agreement_Specification.docx
DOCX document 22 KB Posted
- Solicitation number
- SRC0000036436
- Issued by
- Alabama
About this file
This is a service plan agreement specification for the Alabama Department of Human Resources (DHR) Geneva County office for fiscal year 2027. The specification requests annual video surveillance equipment inspection and maintenance services for existing equipment including 20 Honeywell 2MP dome cameras, one 12TB network video recorder, and one 8-port POE switch. The supplier must be physically located within two hours of the DHR Geneva County office at 1831 W. Magnolia Avenue, Geneva, Alabama 36340. A mandatory site visit is required on Tuesday, September 22, 2026 at 2:00 p.m., and failure to attend the site visit, complete a facility tour, and sign the attendance sheet will result in elimination from the bidding process. The service period runs from October 1, 2026 through September 30, 2027, with inspections to be conducted during normal business hours (Monday through Friday, 8:00 a.m. to 4:30 p.m., excluding holidays and weekends).
Pricing shall be submitted in three line items: annual inspection fee as unit pricing, discount percentage off retail list for new parts or components, and standard hourly technician labor rate for non-standard repair site visits including travel. Any replacement camera or network video recorder equipment must be compatible with Honeywell brand, maintain the current 30-day recording and storage capability, and ensure two cameras retain audio recording capability. Repairs and parts replacement are not included in the inspection service but require separate quotes if identified during inspection. Payment terms are Net 30, paid in arrears following completion of inspection services, with invoices submitted only after the inspection is completed. The point of contact is Kelly Dady at 334-684-5821.
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| File | Type | Posted |
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| DOPQQBPV4.08.26.pdf |
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Text version
Specification for DHR Geneva Co FY2027 Service Plan Agreement SITE VISIT REQUIRED: Tuesday, September 22, 2026 2:00pm All suppliers shall attend a site visit to include tour of facility equipment, and complete sign-in sheet with signature. DHR POC signature is required on sign-in sheet which signifies supplier attended the site visit and toured the facility. Failure to attend site visit, tour facility, and complete sign-in sheet with signature shall eliminate the supplier from submitting proposal.
DHR POC shall provide the site visit sign-in sheet.
DHR County office shall collect all completed sign-in sheets and return to DHR Finance/Purchasing Office
Service Location:
DHR Geneva Co 1831 W. Magnolia Avenue Geneva, AL 36340 POC: Kelly Dady – 334-684-5821 Main: 334-684-5801
Work Scope:
Video surveillance equipment inspection service agreement:
· Supplier shall be physically located less than 2 hours away of DHR county office.
· Supplier shall perform one-time annual inspection on the following existing equipment in this agreement:
· (20) H4W2PER3 Honeywell 2MP Dome Cameras
· (1) HEN32114 12TB Network Video recorder
· (1) TQ-TPETG80 8 Port POE Switch - Generic
· Supplier services shall include annual surveillance equipment maintenance.
· Inspection service shall include cleaning of 20 camera lens, check camera views and adjust if necessary; inspect all equipment to ensure proper working order.
· Replacement of Camera & Network Video Recorder equipment must be compatible with Honeywell brand.
· Repairs, part replacement and emergency service work are not covered under this inspection service. If repair or replacement needs are determined during the inspection, a quote must be submitted.
· Camera & Network Video Recorder must always be compatible with each other.
· Supplier shall train DHR personnel on monitor use, viewing of footage and general use of network video recorder, as needed.
Pricing information & other specifications:
Line 1- Unit pricing entered shall be for one-time Annual Inspection fee.
Line 2- Unit price represents the discount (%) percentage new part / component / device/ equipment is sold off retail list.
Line 3- Unit price represents the technician standard hourly labor rate during non-standard site visit for repair. Includes travel (to & from site).
Current video recorder has 30 days of recording & video storage capability. Any replacement equipment would require same capability.
· Two (2) cameras must have audio recording capability.
· Service Period: October 1, 2026 through September 30, 2027 Inspection shall be completed during normal working hours M-F only, 8:00a-4:30p, no holidays, weekends or overtime.
Inspection fee must be billed annually.
Payment terms: Net 30, paid in arrears after completion of inspection.
No invoice will be submitted or dated prior to completion of inspection service.
File details come from the government source that posted it. Updated .