DHR Barbour Co HVAC PM FY26

The Alabama Department of Human Resources is soliciting quotes for HVAC preventive maintenance services across Barbour County facilities through a Quick Quote procurement process. The scope of work encompasses quarterly preventative maintenance services, repairs, and annual/semi-annual specialized maintenance for all HVAC equipment including boilers, chillers, and related systems at DHR county offices. Deliverables include filter replacement, system inspections, component lubrication, electrical checks, and deep cleaning of condenser and evaporator coils, with all replacement filters meeting minimum MERV rating 10 compliance and no fiberglass filters permitted. The awarded supplier must be a state-licensed HVAC contractor with current Alabama refrigeration certification, EPA universal refrigeration certification for all technicians handling refrigerants, and current Alabama gasfitter/master gasfitter certification for gas equipment servicing, with demonstrated experience on commercial HVAC systems across multiple brands. Preventative maintenance shall be performed quarterly during normal business hours (Monday-Friday, 8:30 A.M. to 4:00 P.M.) on a scheduled appointment basis, with supplier unit pricing representing total quarterly PM service costs per location including all labor, travel, mileage, materials, and supplies. The mandatory site visit is scheduled for Tuesday, May 12, 2026 between 8:00 a.m. and 4:00 p.m., with the proposal due date of May 14, 2026, and failure to complete the required site visit will result in bid rejection. The State of Alabama reserves the right to conduct cost realism and price reasonableness analysis on all bids.

The solicitation does not identify any specific set-aside designations or restrictions on the types of organizations that can respond based on the available documentation. Suppliers must be registered in Alabama Buys and comply with all Alabama state and local sales, use, and lease tax requirements, with foreign corporations required to register with the Alabama Secretary of State before transacting business in the state. All suppliers employing one or more employees within Alabama must provide E-Verify enrollment documentation within five calendar days of notification. No incumbent vendors or current contractors are identified in the solicitation materials provided. Contracts resulting from this Quick Quote may be renewed annually by written agreement of both parties, with a total contract cost not to exceed $25,000 or a total time period of five years from the effective date, whichever comes first, establishing the maximum award value for this procurement opportunity.