DFS RFQ OFF48 Category 4: Promotional Products

The Massachusetts Department of Fire Services is requesting quotes for promotional products under RFQ OFF48 Category 4, with quotes due July 21, 2026. This procurement is set-aside exclusively for small businesses participating in the Commonwealth's Small Business Purchasing Program (SBPP), with subcontracting limited to 20% of contract value unless conducted with another SBPP-registered participant.

The scope comprises four items for distribution at conferences, home shows, and expositions: 1,000 polyester lanyards (36" × 5/8", black with white logo imprint), 1,000 red dart pens (black ink, white screen imprint), 500 red iPopstands (dual-functioning bottle opener and smartphone stands with laser engraving), and 300 navy or orange drawstring backpacks (16.5" × 13.5", 190T polyester, white screen imprint). All items require custom imprinting with the Massachusetts Department of Fire Services logo and website information. Delivery is required by August 30, 2026.

Evaluation is weighted as follows: price (40%), ability to supply all items by a single vendor (40%), and lead time (20%). DFS prefers single-vendor awards but reserves the right to evaluate pricing on individual items or combined totals and to award to multiple vendors if advantageous. All pricing must be fully delivered on an FOB Destination basis with no separate shipping charges, prepayment, pre-ship deposits, or additional surcharges permitted. Vendors must submit best and final offers; the Department aims to proceed without additional negotiation rounds.

Quotes must include total costs, lead times from receipt of approved purchase order, and turnaround times in weeks. If SBPP capacity is inadequate or no responsive SBPP bids are received, the Department will consider non-SBPP vendors.