Request for Quote of OFF48 Cat 4 Promotional Items.pdf

Department of Fire Services • P.O. Box 1025, State Road, Stow, MA 01775 1 | P a g e 978-567-3100 • FAX 978-567-3199 • www.mass.gov/dfs

DFS Request for Quote OFF48 Category 4: Promotional Products

Vendor: _______________________________________________________________________

Address: _______________________________________________________________________

Contact Name: __________________________________________________________________

Contact Email: __________________________________________________________________

Phone #: _______________________________________________________________________

DFS is seeking quotes for the items listed below, including low-cost imprinting options:

• Quantity One Thousand (1,000): lanyards with bulldog clip

• Quantity One Thousand (1,000): Dart pen

• Quantity Five Hundred (500): iPopstand

• Quantity Three Hundred (300): Drawstring Backpack

These items are requested for the upcoming Conference, Home Shows and Expositions to provide educational swag items. Detailed specifications for each item, along with reference images of the required custom artwork, are included. Vendors shall complete this form by providing total cost and lead time from receipt of an approved DFS Purchase Order in the spaces provided. Quotes must reference Contract OFF48.

DFS prefers to award a single vendor, however, awards may be made to multiple vendors if deemed advantageous. The Department of Fire Services reserves the right to evaluate pricing based on individual item totals or the combined total of all items, whichever is the most advantageous. Quotes will be evaluated and awarded based on best value, using the following criteria:

• Price - 40%;

• Ability to supply all items (One Vendor) - 40%;

• Lead Time - 20%.

Please provide your best and final offer including your most competitive pricing and terms — as this will be the basis for our final evaluation. We aim to proceed without additional negotiation rounds, so please ensure the quote reflects your optimal terms. Prepayment or Pre-ship Deposits are not allowed. Additional Fees and other surcharges are not allowed. Delivery - All pricing includes FOB delivered to ordering facility. Vendors cannot substitute products or services without buyer approval.

Substitutions without buyer approval can be returned at vendor cost.

http://www.mass.gov/dfs

Department of Fire Services • P.O. Box 1025, State Road, Stow, MA 01775 2 | P a g e

This is a small procurement targeted to small businesses participating in the Commonwealth's Small Business Purchasing Program (SBPP). The Department intends to evaluate price quotations from and to select SBPP-participating business(es) who submit a bid that meets or exceeds the solicitation criteria only. Subcontracting in these types of procurements is limited to no more than 20% of the value of the contract, unless it is with another SBPP registered participant. If determined that there is inadequate SBPP capacity, or no SBPP-participating vendors provide a responsive bid, the Department will evaluate, and award price quotations received from non-SBPP businesses. To determine eligibility and to participate in the SBPP, please review the requirements and general program information at www.mass.gov/sbpp.

PROJECT DETAILS:

Timeframe: Delivery by August 30, 2026

Item #1: 5/8” Lanyard

• Quantity: One Thousand (1,000)

• Color: Black Lanyard

• Polyester Lanyard with bulldog clip

• Size: 36 " x 5/8 "

• Logo imprinted on sides in one color (White) with following text below:

MA Department of Fire Services

Department of Fire Services • P.O. Box 1025, State Road, Stow, MA 01775 3 | P a g e

Item #2: Dart pen

• Quantity: One thousand (1000) pens in color red with black ink with screen imprint

• Material: Plastic

• Item Weight: 0.02lbs

• Size: 5.75”

• Logo imprinted on side in one color (White) with following text below:

Department of Fire Services • P.O. Box 1025, State Road, Stow, MA 01775 4 | P a g e

Item #3: iPopStand

• Quantity: Five hundred (500) openers in red with white ink

• Dual functioning bottle opener/ smartphone stand

• Laser engraved custom text

• Metal

• Size: 2.95 " x 1.18 " x 0.6 "

• Imprinted on bottom in one color with following text below:

Student Awareness of Fire Education

Department of Fire Services • P.O. Box 1025, State Road, Stow, MA 01775 5 | P a g e

Item #4: Drawstring Backpack

• Quantity: Three hundred (300) backpacks in navy or orange

• Value backpack with drawstring cinch closure. Large imprint area.

• Screen print custom text

• 190T Polyester

• Size: 16.5 " x 13.5 "

• Logo imprinted on side in one color (White) with following text below:

Department of Fire Services • P.O. Box 1025, State Road, Stow, MA 01775 6 | P a g e

DFS Request for Quote OFF48 Category 4: Promotional Products Price Quote All pricing submitted in response to this RFQ must by fully delivered pricing (F.O.B. Destination) and include all shipping, handling, and associated costs. Separate shipping charges will not be accepted.

Individual Cost: One Thousand (1,000): lanyards with bulldog clip with screen print

Set-up Fee $___________________

Imprint in one Color $___________________

Lanyards Total Price, inclusive of all Costs: $___________________

Individual Cost: One Thousand (1,000): Dart pen with screen print

Dart Pens Total Price, inclusive of all Costs: $___________________

Individual Cost: Five Hundred (500): iPopstand with laser engravement iPopstand Total Price, inclusive of all Costs: $___________________

Individual Cost: Three Hundred (300): Drawstring backpack with Screen Print

Drawstring backpack Total Price, inclusive of all Costs: $___________________

Grand Total Cost : $___________________

Vendor Turnaround Time: (From receipt of purchase order, list in weeks.) ____________________

Vendor Signature: ________________________________________________ Date: ___________