Derbyshire IRA Windows

The Central New York Developmental Disabilities Services Office (CNY DDSO), operating under the New York State Office for People with Developmental Disabilities (OPWDD), is requesting bids for replacement of existing windows with new double hung vinyl windows at the Derbyshire IRA facility in Utica, New York, with bids due August 14, 2026 and a mandatory site visit on August 7, 2026 at 11:30 a.m.

This is a New York State public works project requiring prevailing wage compliance under PRC# 2025007657. All contractors and subcontractors must register with the New York State Department of Labor prior to bid submission and before commencing work, and must submit certified payroll documentation with invoices. Beginning December 31, 2025, certified payroll records must be submitted electronically through the New York State Department of Labor Certified Payroll portal. The bid price must be all-inclusive, covering all materials, labor, disposal of removed windows, and site cleanup.

The scope covers replacement windows featuring ocean view impact-resistant properties, white color, dual pane insulated tempered glass, screens, and either double hung or casement operating styles depending on site conditions. Post-installation work includes inspection per manufacturer recommendation, adjustment to working order, and cleaning of all labels and dirt. Work must be completed within 30 days of purchase order award and performed continuously once started. The facility is occupied during work hours; contractors must implement safety measures to protect residents and staff, secure tools and materials daily, and coordinate with the House Director and project manager. Contractors bear responsibility for any property damage caused during the project. A pre-work meeting with OPWDD Operations and Maintenance staff is mandatory.

Required insurance includes workers' compensation, bodily injury and property damage liability with limits of at least $1 million per person and $2 million per accident, protective liability, professional liability if applicable, and automobile liability for vehicle use. The State of New York must be named as an additional insured. Work must be guaranteed for at least one year, including parts, materials, and labor. Invoices must be submitted within 30 days and include the purchase order number, unit ID #3660234, and service description; payment is issued within 30 calendar days from service confirmation. The CNY DDSO reserves the right to make awards within 60 days of bid opening and may reject any or all proposals or make awards in whole or in part at its sole discretion.