Scope of Work for OPWDD - Derbyshire IRA Windows.pdf
PDF 165 KB Posted
- Attached to
- Derbyshire IRA Windows
- Solicitation number
- 2137697
- Issued by
- Oneida County, New York
About this file
This is a Scope of Work document for the New York State Office for People with Developmental Disabilities (OPWDD) involving window and siding replacement at the Derbyshire IRA facility located at 2 Derbyshire Place, Utica, New York. The project requires the replacement of existing windows with new double hung vinyl windows featuring ocean view impact resistant properties, white coloring, dual pane insulated tempered glass, screens, and either double hung or casement operating styles depending on site conditions. The vendor must provide all labor, materials, equipment, and supervision necessary to complete the work in accordance with New York State codes and regulations. The project must be completed within 30 days of purchase order award. A mandatory site visit is scheduled for Friday, August 7th, 2026, at approximately 11:30 a.m. at the project site, with all prospective bidders encouraged to attend. The point of contact is Jim Bell MS1, reachable at 315-281-7760.
This is a New York State Public Works project requiring the payment of prevailing wages under PRC# 2025007657. The bid price must be all-inclusive, covering all materials, labor, disposal fees, and site cleanup. Work must be performed continuously once started, with any delays requiring immediate notification to a Work Control Representative. The facility is occupied during work hours, requiring contractors to implement safety measures to protect residents and staff, secure all tools and materials at the end of each workday, and coordinate all activities with the House Director and project manager. Contractors are responsible for any property damage caused during the project, including lawn damage from vehicle or equipment placement. Smoking is prohibited at the residential site, and a pre-work meeting with OPWDD Operations and Maintenance staff is mandatory to address specific safety requirements. Environmental testing documentation will be provided to the contractor prior to work commencement.
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Other files
| File | Type | Posted |
|---|---|---|
| CNY BID FORM- Derbyshire IRA Windows.doc | DOC document | |
| CNY DDSO Contractor Requirements 2026.docx | DOCX document |
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Text version
PROJECT SCOPE
DESCRIPTION:
Window and siding replacement. The vendor shall provide all labor and materials necessary to complete the work in a professional manner according to scope of work and architectural drawings if supplied. Work is to be completed within 30 days of award, unless modified below. This is a NYS Public Works project, and prevailing wages are to be paid, PRC# 2025007657. Refer to attached specification for the following scope of work. Site must be cleaned, and all materials secured at the end of each workday. Absolutely no scraps, especially fasteners, are to be left unsecured. Upon completion of the window and siding, before removal of equipment and scaffolding, contractor is to schedule a quality control and quality assurance inspection with project manager.
SCOPE OF WORK includes, but is not necessarily limited to the following:
Scope of Work for Windows
1. The contractor is responsible for providing all materials, labor, equipment, and supervision required to complete the window replacement and repair project. The work shall be done in accordance with NYS codes and regulations. [ Egress ]
This project involves the replacement of existing windows with new double hung vinyl windows.
The new windows will feature:
2. Ocean view impact resistant.
3. White color.
4. Double hung or Casement operating style depending on conditions.
5. Replacement construction vinyl frame.
6. Dual pane insulated tempered glass.
7. Screens.
8. Dispose of all removed windows.
9. After installation, per manufacturer recommendation, windows shall be inspected, put into working order, and left clean, free of labels, dirt, etc.
Facility: Derbyshire IRA
Facility Address: 2 Derbyshire PL. Utica 13502
Point of Contact: Jim Bell MS1
Contact Phone Number: 315-281-7760
Project Title: Window replacement
Summary of Work: Window replacement
GENERAL REQUIREMENTS:
1. Bid price is to include all materials, labor, disposal of materials fees and site clean-up.
Final acceptance of completed job will be provided by the appropriate Maintenance Supervisor.
2. Work is to be done between the hours of __ am_ and _ pm__, Monday through Friday.
Contractor is advised that this is an occupied home and may be occupied during these times.
3. All tools must be always controlled, and debris, tools and materials secured and stored at the end of each workday.
4. Any unforeseen conditions that may alter the established price are to be reported to the Plant Superintendent listed above immediately upon discovery.
5. Smoking is prohibited by contractors at all residential and program sites owned by
OPWDD.
6. Prior to the commencement of the work, there shall be a meeting with DDSO Operations and Maintenance staff to discuss specific safety requirements needed to be adhered to during the work period.
7. Safety Data Sheets as applicable will be provided to the Plant Superintendent prior to the start of work and a copy maintained at the property.
8. All applicable environmental testing associated with this work will be provided to the contractor prior to start of work.
SITE VISIT
A site visit is mandatory. The site visit date is scheduled for Friday, August 7th, 2026, at approx.
11:30 a.m. at the project site. All prospective bidders are encouraged to attend.
A. Lawn Damage/Property Damage
• If the delivery of materials or any other work necessitates the contractor, his suppliers, or sub-contractors to drive on the lawn for ANY reason, the contractor shall be held responsible for the repair of the lawn.
• Personal vehicles are not to be parked on the grass.
• Any property damage caused by work performed is to be corrected to the condition existing prior to start of the job.
B. Continuity of Work/Communication/Scheduling
• Once the job has begun, it is to be worked on continuously until completed.
• If there are any delays, even if due to inclement weather, a Work Control Representative
MUST be contacted.
• Work must be completed within 30 of receiving the purchase order.
C. House Safety
• The residence will be occupied during the job.
• The contractor must take all reasonable care to safeguard the residents and the staff.
• The contractor shall ensure all tools, materials and other items are picked up, removed or stored and are safely secured at the end of each workday.
• Any ladders, scaffolding or lifts used in conjunction with this job are to be stored to the satisfaction of the House Director at the end of the day.
• The work as indicated above shall be scheduled as not to interfered with other functions of the residence. All work performed as part of this job is to be coordinated with the House
Director and project manager above.
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