DCR-Chippokes SP - Paving Project

The Commonwealth of Virginia Department of Conservation and Recreation is soliciting sealed bids (IFB-199-VSP-2026-041) for asphalt paving, improvements, general maintenance, and repairs of approximately 30,600 square feet of existing paved roadways at Chippokes State Park in Surry, Virginia, located in Southampton County. The project scope specifically involves installing asphalt on the "B" Loop of the campground, approximately 1,700 feet long and 20 feet across, with work to include surface preparation, pothole scratching, mill tie-in joints, stone additions as necessary, liquid asphalt tack coat application, and a 2-inch overlay of SM 9.5 surface mix. Bidders must be licensed as a Class C, Class B, or Class A Virginia Contractor depending on contract value, maintain proper registration with the Virginia State Corporation Commission, carry appropriate insurance (including workers' compensation, employer's liability of $100,000, and commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate), comply with OSHA and VDOT standards, and provide E-Verify participation if employing more than 50 employees on average and the contract exceeds $50,000. The contractor must attend a mandatory pre-bid conference scheduled for 9:30 AM EST on April 16, 2026, at the Chippokes State Park Office, with attendance required for bid eligibility. Sealed bids must be submitted electronically through the eVA Procurement System by 10:00 AM local time on April 28, 2026, with public bid opening at 11:00 AM EST the same day via Microsoft Teams. All work must be completed within 15 days of purchase order receipt or by May 20, 2026, during normal business hours (8:00 AM to 5:00 PM, Monday through Friday, except state and federal holidays), with Saturday and Sunday work requiring prior approval from park management. The Commonwealth will award the contract on a grand total basis to the lowest responsive and responsible bidder.

The Commonwealth has established set-aside preferences for DSBSD-certified micro businesses (if bid is less than $10,000 and deemed fair and reasonable) and small businesses (if bid does not exceed $100,000 and deemed fair and reasonable), with award subsequently made to the lowest responsive and responsible bidder of any size if neither set-aside is applicable. All bidders must submit a Small Business Subcontracting Plan with a statewide goal of 42% of purchases from small businesses certified by the Virginia Division of Small Business and Supplier Diversity. No incumbent vendors or existing contractor information is specified in the procurement documents. Bids remain valid for 60 days following submission, and contractors must register in the eVA e-procurement portal and are subject to vendor transaction fees of one percent capped at $500 for DSBSD-certified small businesses and $1,500 for other businesses. No specific budget range or award value is disclosed in the solicitation materials, though the project scope and 15-day completion timeline suggest a moderate to substantial contract value.