DCFS PO21-091 RFP Drafting Services, TP

This is a sole source procurement by the Illinois Department of Children and Family Services (DCFS) for additional RFP drafting services related to the implementation of their Comprehensive Child Welfare Information System (CCWIS) project. DCFS is seeking to add 150 hours to an existing contract with Maberry Consulting & Evaluation Services to complete drafting of the Organizational Change Management/Business Process Redesign (OCM/BPR) and Project Management Office (PMO) RFPs. This work is part of a larger effort to draft three interconnected CCWIS-related RFPs, with the IV&V RFP already completed and the OCM/BPR RFP 75% finished. The services include specialized research, requirements gathering, documentation, and drafting of the RFPs. The contract term is from September 1, 2020 to January 15, 2021 with no renewal options. DCFS determined that changing vendors at this stage would be detrimental to the project timeline and require starting over, forfeiting the substantial work already completed.

Maberry Consulting & Evaluation Services is a certified Small Business Set-Aside and Business Enterprise Program vendor. The additional $30,000 in funding is based on the vendor's discounted hourly rate of $135 per hour, which DCFS determined is fair and reasonable given the vendor's specialized knowledge and experience gained over 500+ hours of work with DCFS on this project. Failure to approve this change order would further delay the already behind-schedule CCWIS implementation, costing the state millions in lost federal reimbursement opportunities and delaying critical system improvements for DCFS's youth and families.