D12 - (1) Pickup Truck Mounted Message Board

The Ohio Department of Transportation District 12 office is requesting a quotation for one vehicle-mounted message board to be installed on a pickup truck provided by ODOT, with quotations due September 28, 2026. Delivery and installation costs must be included in the bid price, and all bid submissions must use the attached Excel spreadsheet with all required tabs completed or the bid will be rejected.

The message board must measure 30 inches by 60 inches with a pixel configuration of 16 inches high by 36 inches width, capable of displaying two lines of text with a character height of 10.5 inches and a maximum of nine characters per line. The unit requires a powered pivot mount attached to the bed rail base, in-cab controls without a battery pack, and 30 feet of power and control cables. The vendor must provide manufacturer's standard warranty and complete PDF service and parts manuals for all equipment.

Unit pricing must be quoted on an "each" basis F.O.B. destination to ODOT District 12 Office at 5500 Transportation Boulevard, Garfield Heights, Ohio 44125, with firm pricing that cannot be altered after submission. Payment is due within thirty calendar days of proper invoice receipt. Contractors must maintain Commercial General Liability insurance of not less than $2,000,000 per occurrence and Workers' Compensation insurance with statutory limits. For IT solutions, Cyber Liability insurance of not less than $5,000,000 is required.

The Affirmation and Disclosure Form (Version 5/24) must be completed and signed by an authorized contractor representative, affirming compliance with Executive Orders prohibiting offshore service performance and offshore location of state data, and requiring disclosure of the contractor's and all subcontractors' principal business locations and all locations where services will be performed and state data will be accessed. The contract is governed by Ohio law with exclusive venue in Franklin County.