Custodial Equipment Pads

Eastern Suffolk BOCES (ESBOCES) is soliciting bids for a comprehensive Custodial Equipment Pads contract (Bid #2026-073-1021) covering a wide range of floor maintenance products for ESBOCES and its Cooperative Bidding Program Participants in Suffolk County, New York. The procurement involves supplying various custodial equipment pads from manufacturers like 3M, 3M Niagara, and Norton Bear Tex, including floor pads, sand screens, abrasive discs, polishing pads, and specialized equipment ranging in sizes from 12" to 20". Vendors must submit detailed cost proposals, product samples, and specification sheets, with strict requirements that no item descriptions can be altered. The bid is scheduled to be opened on October 21, 2025, at 11:00 a.m., with a contract period from January 1, 2026, through December 31, 2026, and potential for four additional one-year renewals. Evaluation criteria include comprehensive product specifications, pricing, and the ability to meet detailed technical requirements such as O.D. dimension, thickness, weight, fiber type, and average tensile strength. Vendors must provide complete pricing including shipping and handling, with ESBOCES aiming to ensure purchase orders are not less than $100.

The procurement does not explicitly specify set-aside designations for disadvantaged enterprises, though vendors must comply with legal requirements including the Iran Divestment Act and non-collusive bidding certifications. Pricing may be subject to annual escalation based on the Consumer Price Index (CPI-U), not exceeding 2% if the CPI is under 5%, or up to 4% if the CPI is 5% or higher. The contract will serve 49 participating entities, including school districts, towns, and fire districts in Suffolk County. While specific budget ranges are not detailed, vendors are expected to provide competitive pricing across an extensive range of custodial equipment pad types. Vendors must also commit to submitting usage reports documenting purchases during the contract period. The broad scope of the contract suggests significant potential volume, with most line items currently showing zero estimated usage, indicating potential for substantial procurement activity across the cooperative bidding participants.