Crisis care coordination initiative

The Wyoming Department of Administration and Information, General Services Division (on behalf of the Wyoming Department of Health, Behavioral Health Division) is soliciting proposals for comprehensive, simulation-based exercises with tabletop components focused on behavioral health crisis care coordination in Wyoming communities, with proposals due September 25, 2026 at 2:00 p.m. Mountain Time through the Public Purchase online bidding system.

Qualified proposers must demonstrate extensive experience leading system-level interprofessional behavioral health crisis simulations, proven history working with state agencies on complex community emergency exercises with references, comprehensive experience with statewide qualitative and quantitative data collection, in-house technical expertise for secure digital platforms, and proficiency with high-fidelity manikin simulation capabilities.

The scope encompasses simulation programming and scenario design for up to three locations (with potential negotiation for four additional locations) coordinating crisis response among 988 Call Centers, dispatch centers, law enforcement, emergency medical services, hospitals, and state-contracted behavioral health centers. Key deliverables include simulation programming and scenario design, regional exercise execution featuring high-fidelity manikins and role-play methodologies, professionally written After Action Reports identifying systemic strengths and friction points, and development of standardized local protocols including workflow charts, decision trees, Standard Operating Procedures, and Memoranda of Understanding. Pricing must be submitted as an all-inclusive project cost broken down by deliverable, with payment schedules tied to completion and Agency acceptance of specific deliverables rather than time-and-materials or flat hourly rates.

The tentative work commencement date is December 2026. The contract period may be extended up to three years total with mutual approval. Proposals are evaluated on an 850-point scale: cover page and table of contents (50 points), proposer background and experience (100 points), staffing and project organization (100 points), project work plan (200 points), budget justification narrative (200 points), value added (100 points), and cost analysis (100 points). Written questions are due August 28, 2026 at 2:00 p.m. Mountain Time through Public Purchase.