RFP 0039-N, Page 1 of 24

BOILERPLATE

REVISED MARCH 2026

STATE OF WYOMING

DEPARTMENT OF ADMINISTRATION & INFORMATION

GENERAL SERVICES DIVISION, PROCUREMENT SECTION

2323 CAREY AVENUE

CHEYENNE, WY 82002

REQUEST FOR PROPOSAL NUMBER 0039-N

WYOMING DEPARTMENT OF HEALTH

BEHAVIORAL HEALTH DIVISION

CRISIS CARE

COORDINATION INITIATIVE

PROPOSAL DUE DATE AND TIME

SEPTEMBER 25, 2026 – 2:00:00 P.M. MOUNTAIN TIME

AGENCY REPRESENTATIVE:

ALICIA JOHNSON

CHRISTIA MARTENS

PROCUREMENT REPRESENTATIVE:

JAMIE RAFF

Jamie.raff1@wyo.gov 307-777-6721

RFP 0039-N, Page 2 of 24

Table of Contents

SECTION 1: REQUEST FOR PROPOSAL 3

SECTION 2: GENERAL PROVISIONS 5

SECTION 3: SPECIAL PROVISIONS INFORMATION 7

SECTION 4: KEY DATES 10

SECTION 5: ADMINISTRATIVE BACKGROUND 11

SECTION 6: REQUIREMENTS/SPECIFICATIONS 12

SECTION 7: PROPOSAL SUBMISSION REQUIREMENTS 18

SECTION 8: EVALUATION METHODOLOGY 21

SECTION 9: PROPOSAL PRICE SHEET AND SIGNATURE PAGE 24

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK.

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SECTION 1: REQUEST FOR PROPOSAL

1. SUBMISSION OF PROPOSALS:

The A&I Procurement Office will receive proposals for comprehensive, simulation-based exercises with a tabletop exercise component, focused on behavioral health crisis care coordination in Wyoming communities, including mobile crisis partners for the Wyoming Department of Health, Behavioral Health Division (Agency), through the Public Purchase online bidding system. Proposals are due no later than 2:00:00 P.M. (Mountain Time) on September 25, 2026.

The technical proposal and cost proposal should be uploaded as separate documents and identified as such.

1.1. Proposals should be accompanied by the attached Proposal Price Sheet and signed by the proper official of the firm. All proposals should be uploaded on the Public Purchase online bidding system. Proposals sent by facsimile, email or paper copy may be rejected.

1.2. Proposals should be submitted through the Public Purchase online bidding system on or before the date and time specified. Proposals received after the date and time specified may be rejected.

1.3. The State of Wyoming reserves the right to withdraw this Request for Proposal, without cause, at any time before a contract has been fully signed and submitted to the A&I Procurement Office.

2. MODIFICATIONS OR WITHDRAWAL OF PROPOSALS:

2.1. A proposal may be altered through the Public Purchase online bidding system before the proposal due date and time contained in this document.

2.2. The proposer may withdraw its proposal through the Public Purchase online bidding system up to the proposal due date and time contained in this document. If a proposal is accepted and the proposer fails to furnish the service agreed upon in the proposal, that proposer may be eliminated from future consideration.

3. PREPARATION OF PROPOSALS:

3.1. A proposal may be rejected if it modifies any of the provisions, specifications or minimum requirements of the Request for Proposal.

3.2. In case of error in the extension of prices in the proposal, unit prices will govern.

4. AWARD AND CONTRACT INFORMATION:

4.1. The State of Wyoming will ensure that minority business enterprises will be afforded full opportunity to submit proposals. The State of Wyoming will not discriminate on the grounds of age, race, color, sex, creed, national origin, or disability status.

4.2. The proposer also, agrees that should their firm be awarded a contract, it will not discriminate against any person who performs work there under because of age, race, color, sex, creed, national origin or disability. In addition, the successful proposer shall comply with the Americans with Disability Act and the Wyoming Fair Employment Practices Act.

4.3. The proposer expressly warrants to the State that it has the ability and expertise to perform the contract if awarded. In doing so, it shall use the highest standards of professional workmanship.

4.4. The State of Wyoming reserves the right to reject any or all proposals, to waive any informality or technical defect in the proposals, or to award the contract in whole or in part, if deemed to be in the best interest of the State to do so. The A&I Procurement Office will award the contract to

RFP 0039-N, Page 4 of 24 the firm, determined to have the most responsive and responsible proposal by the Wyoming Department of Health, Behavioral Health Division.

4.5. The successful proposer will be required to agree to and execute a formal contract with the State containing terms required by the Attorney General with reasonable adjustments acceptable to the State.

4.6. If applicable, the State will negotiate payment terms based upon a schedule to be determined by the proposer and the State. Paying invoices will be based upon the proposer successfully completing the deliverables within the stated deadlines, and upon the Agency’s written acceptance of the deliverables or services.

DATED: August 12, 2026

State of Wyoming Procurement Section Buyer: Jamie Raff

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SECTION 2: GENERAL PROVISIONS

1. INSURANCE:

1.1. The contract between the successful proposer and the State shall require the successful proposer to carry certain insurance policies. All such insurance policies, except workers’ compensation and unemployment compensation policies, shall contain a waiver of subrogation against the Agency and the State, its agents and employees.

2. LAWS TO BE OBSERVED:

2.1. The proposer shall keep fully informed of, and comply with, all applicable federal and state laws or rules, all local bylaws, regulations and all orders and decrees of bodies or tribunals having any jurisdiction or authority. The proposer shall protect and indemnify the State and its representatives against any claim or liability arising from or based on the violation of any law, bylaw, ordinance, regulation, order or decree whether by himself or its employees.

3. ASSIGNMENT:

3.1. The proposal shall not be assigned by the proposer. Third party participation is authorized only as a joint venture that shall be clearly stated in detail in the original proposal and signed by all parties participating.

3.2. The proposer shall not enter into any subcontracts for any of the work contemplated under this Request for Proposal without the State’s prior written authorization.

4. EXTENSION AND AMENDMENT:

4.1. The proposer and the State covenant and agree that this proposal or subsequent contract may, with the mutual approval of the proposer and the State, be extended one year at a time, for a total contract period not to exceed three (3) years.

5. AUDIT AND ACCESS TO RECORDS:

5.1. The State or any of its duly authorized representatives shall have access to the proposer’s books, documents, papers, electronic data and records that are directly pertinent to this Request for Proposal.

6. CONFLICT OF INTEREST:

6.1. The proposer warrants that no kickbacks, gratuities, or contingency fees have been paid in connection with this Request for Proposal and none have been promised. The proposer warrants that no one being paid pursuant to the proposal is engaged in any activity that would constitute a conflict of interest with respect to the purchases of the proposal.

7. NO FINDER’S FEE:

7.1. The proposer warrants that no finder’s fee, employment agency fee, or any such fee related to the proposal shall be paid.

8. SOVEREIGN IMMUNITY:

8.1. Pursuant to Wyoming Statute § 1-39-104(a), the State of Wyoming and the Agency expressly reserve sovereign immunity and specifically retain all immunities and defenses available to them as sovereigns. The proposer acknowledges that the State of Wyoming has sovereign immunity and only the Wyoming Legislature has the power to waive sovereign immunity. Designation of

RFP 0039-N, Page 6 of 24 venue, choice of law, enforcement actions, and similar provisions shall not be construed as a waiver of sovereign immunity. The parties agree that any ambiguity in this Request for Proposal shall not be strictly construed, either against or for either party, except that any ambiguity as to sovereign immunity shall be construed in favor of sovereign immunity.

9. INDEMNIFICATION:

9.1. The proposer shall release, indemnify, and hold harmless the State, the Agency and its officers, agents, and employees from any and all claims, suits, liabilities, court awards, damages, costs, attorneys’ fees, and expenses arising out of the proposer’s failure to perform any of the proposer’s duties and obligations hereunder or in connection with the negligent performance of proposer’s duties and obligations, including, but not limited to, any claims, suits, liabilities, court awards, damages, costs, attorneys’ fees, and expenses arising out of proposer’s negligence or other tortious conduct.

10. APPLICABLE LAW/VENUE:

10.1. The construction, interpretation, and enforcement of this Request for Proposal shall be governed by the laws of the State of Wyoming, without regard to conflicts of law principles. The terms “hereof,” “hereunder,” “herein,” and words of similar import, are intended to refer to this Request for Proposal as a whole and not to any particular provision or part.

11. RIGHT OF OWNERSHIP AND MARKETING OF INTELLECTUAL PROPERTY

AND INTELLECTUAL ASSETS SUBMITTED FOR THE RFP (IF APPLICABLE):

11.1. It is acknowledged and agreed that the only party with a right to market, trademark, patent, copyright, or any like right to any intellectual property or intellectual assets submitted in relation to the Request for Proposal shall be and is solely vested in the State. This includes all intellectual property and intellectual assets related to both the written proposal and the oral presentation and any and all documents, pitches, products, media pitches, web screens, layouts, etc. produced for the written proposal and the oral presentation, and any updates, changes, alterations, or modifications to or derivative works.

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SECTION 3: SPECIAL PROVISIONS INFORMATION

PROPOSALS SHOULD BE SUBMITTED THROUGH THE PUBLIC PURCHASE ONLINE BIDDING

SYSTEM BY 2:00:00 P.M. MOUNTAIN TIME ON SEPTEMBER 25, 2026. PROPOSALS RECEIVED

AFTER THE DATE AND TIME SPECIFIED MAY BE REJECTED.

It is the responsibility of the proposer to clearly identify all information that is considered confidential in accordance with the Wyoming Public Records Act, Wyoming Statute §16-4-201 through §16-4-205. Please identify each confidential page with the word “CONFIDENTIAL” in capital, bold letters centered at the bottom of each page. Information not clearly marked may be considered public. If the proposer submits information that it believes is confidential, it should include a statement justifying its basis for that belief.

1. STATE PARTIES:

1.1. This Request for Proposal is issued by the Wyoming Department of Administration and

Information, General Services Division, Procurement Section (Procurement) on behalf of the Wyoming Department of Health, Behavioral Health Division (Agency).

1.2. Throughout this document and others in connection with this project, various references are made, or will be made to the “State.” Generally, whenever this reference appears, the term “State” incorporates all state agencies working on this project.

1.3. It should be understood that the Director of the Wyoming Department of Health is empowered to be the signatory on all contracts, agreements, or modifications pertaining to this project. Any contracts, agreements, or modifications not bearing this signature or that of a designee are invalid.

2. CONTENT AND PROCUREMENT POINTS OF CONTACT:

2.1. Procurement is the primary point of contact from the date of release of the Request for Proposal until a proposer is selected and the selection is announced.

2.2. Written questions about the procurement should be submitted through the Public Purchase online bidding system until 2:00:00 P.M. Mountain Time on August 28, 2026. Any questions received after that deadline may not be accepted or considered. Each question should be submitted individually. It is the proposer’s responsibility to check the Public Purchase online bidding system for answers to questions, addenda, or bid tabulations. Telephone calls, emails or faxes may not be accepted.

2.3. Written responses will be available through the Public Purchase online bidding system. Responses will not identify the firm that submitted the question. Only the written answers issued by the Agency are the official position on an issue, and these answers shall become part of the Request for Proposal.

3. RESTRICTIONS ON COMMUNICATIONS WITH AGENCY STAFF:

3.1. Until a proposer is selected and the selection is announced, proposers shall not communicate with

Agency staff except via written questions through the Public Purchase online bidding system.

3.2. If a proposer violates this restriction, the State reserves the right to reject the proposal.

4. EFFECTIVE DATES OF PROPOSAL:

4.1. All terms, conditions and costs quoted in the proposer’s response will be binding on the proposer for one-hundred eighty (180) days from the effective date of the proposal.

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5. ADVERTISING AWARD CONDITIONS:

5.1. A fully executed contract should be completed with the State before the successful proposer may advertise the award of the contract or the services being performed. The proposer should agree not to refer to awards in commercial advertising in such a manner that states or implies that the firm or its services are endorsed or preferred by the State of Wyoming.

6. CONTRACT NEGOTIATIONS:

6.1. The State will notify the most qualified/successful proposer and negotiate a contract in accordance with the Wyoming Attorney General’s contract guidelines. The successful proposer will be required to enter into and sign a formal contract with the Agency.

6.2. In the event the Agency determines contract negotiations are making no forward progress, negotiations will be terminated, and at the State’s sole discretion, negotiations may be initiated with the next most qualified/successful proposer, or the RFP may be withdrawn or reissued. This process will be followed until an agreement is reached, or until the State determines that the RFP will be withdrawn or reissued. The State assumes no obligation to a selected proposer until an agreement is reached and a contract is fully executed. The State will not negotiate concurrently with more than one proposer for the same award.

7. BEGINNING WORK:

7.1. The successful proposer may not perform any work that could be billed until a contract has been executed. The State will not pay for any work by the proposer before a contract is executed.

8. COPYRIGHT INFRINGEMENT:

8.1. The proposer warrants that no materials, products, and services proposed will infringe upon or violate any patent, copyright, trade secret, or other proprietary right of any third party. In the event of a claim by any third party against the State, the State shall promptly notify the proposer, and the proposer shall defend the claim. The defense will be at the proposer’s expense.

9. COST OF PREPARING PROPOSALS:

9.1. All costs incurred for preparing the proposal and for other procurement related activities are solely the proposer’s responsibility. The State of Wyoming will not provide reimbursement of these costs.

10. RISKS AND LIABILITIES:

10.1. By submitting a proposal, a proposer assumes any and all risks and liability associated with information in the proposal and its release.

11. AMENDMENTS:

11.1. The State reserves the right to amend this Request for Proposal before the proposal submission date. Amendments shall be uploaded to the Public Purchase online bidding system. It is the proposer’s responsibility to check the Public Purchase online bidding system for amendments.

12. PROPERTY DAMAGE AND LIABILITY INSURANCE:

12.1. The proposer may be required to furnish proof of property damage liability insurance in the amount deemed necessary by the Agency for this project, if applicable.

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12.2. Questions regarding required insurance coverage and limits for this project should be submitted in writing, in accordance with instructions outlined in the special provisions.

13. MISREPRESENTATION OF INFORMATION:

13.1. Misrepresentation of a proposer’s status, experience, or capability in the proposal may result in disqualification of that proposer from the selection process. Discovery of litigation or investigations in a similar area of endeavor may, at the discretion of the Agency and after consultation with Procurement, preclude the proposer from the selection process.

14. DISPOSITION OF PROPOSALS:

14.1. All material submitted becomes property of the State of Wyoming, which is under no obligation to return any of the material submitted.

15. LEGAL CONSIDERATIONS:

15.1. This Request for Proposal is issued under Wyoming Statute §9-2-3204.

16. PROPOSER RELATIONS WITH STATE:

16.1. The proposer and its staff will have an ongoing relationship with the State that is based on trust, confidentiality, objectivity and integrity. The proposer will operate at all times in the State’s best interests and in a straightforward, trustworthy and professional manner. The proposer shall:

16.1.1. Work cooperatively with the State’s staff and business partners whenever required.

16.1.2. Work cooperatively with the staff of other proposers whenever required.

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SECTION 4: KEY DATES

Event Description Date Time (Mountain Time)

RFP Release Date August 14, 2026 2:00 P.M.

Closing Date for Questions August 28, 2026 2:00 P.M.

Response to Questions Returned September 4, 2026 2:00 P.M.

RFP Submission Due Date September 25, 2026 2:00:00 P.M.

Tentative Award Date October 2026 N/A

Tentative Work Begins Date December 2026 N/A

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SECTION 5: ADMINISTRATIVE BACKGROUND

1. INTRODUCTION AND BACKGROUND:

1.1. Wyoming’s rural and frontier communities face unique and significant challenges to the delivery of behavioral health crisis services. While the state has made critical investments in the crisis care continuum, including implementing the 988 Suicide & Crisis Lifeline and regionalizing state-contracted behavioral health centers (BHCs), the seamless coordination of these services during a real-time crisis remains complex. An effective response requires the immediate, synchronized effort of 988 Call Centers, 911 dispatch, emergency medical services (EMS), law enforcement, local hospital emergency departments, and local crisis services from BHCs. To ensure the safety of individuals in distress and the responders assisting them, it is imperative that local crisis response protocols are practiced in a controlled, realistic environment.

1.2. Currently, when a behavioral health crisis occurs in a Wyoming community, the multi-agency response can be fragmented. Community first responders and healthcare providers often operate under different communication protocols and standard operating procedures (SOPs). This fragmentation can lead to delayed intervention. This project aims to identify strengths and areas for improvement between 988 Call Centers, clinical behavioral health providers, and traditional emergency response partners under simulated stress.

1.3. This project aligns directly with the Substance Abuse and Mental Health Services Administration (SAMHSA) National Guidelines for Behavioral Health Crisis Care and supports the state’s ongoing behavioral health system redesign. By identifying friction points in our current system, the outcomes of this exercise can inform system improvements for state-contracted Behavioral Health Centers (BHCs) and improved coordination of existing community resources and first responders.

2. PURPOSE AND INTENT:

2.1. The purpose of this Request for Proposal (RFP) is to solicit competitive proposals from qualified contractors to design, facilitate, and evaluate behavioral health crisis care coordination exercises in select Wyoming communities. The insights gathered from these exercises will serve as the foundation for developing local, community-based response protocols.

2.2. To meet the Agency’s needs, the selected contractor will be responsible for three primary phases per location for up to three locations, with the possibility of negotiations for an additional four locations:

2.2.1. Exercise Execution Design and facilitate a comprehensive, two-part exercise consisting of:

2.2.1.1. A half-day, real-world functional simulation executed at a designated community location to be negotiated between the Proposer, the Agency, and the participating community.

2.2.1.2. A half-day, discussion-based tabletop exercise and structured debrief involving all participating agencies.

2.3. Evaluation and Reporting: Deliver a professionally written After Action Report (AAR) detailing actionable strengths and identified friction points. This report will evaluate crisis care coordination among 988 Call Centers, dispatch, law enforcement, EMS, hospitals, state-contracted Behavioral Health Centers (BHCs), and other key mobile crisis partners.

2.4. Policy Development and Consensus Facilitate up to two follow-up workshops with community partners in each community to translate the AAR findings into standardized local

RFP 0039-N, Page 12 of 24 protocols. The contractor must deliver professionally written, designed, and Agency-approved work products, including:

2.4.1. Workflow charts and decision trees;

2.4.2. Written policies and Standard Operating Procedures (SOPs); and

2.4.3. A comprehensive Memorandum of Understanding (MOU) ready for signature by all key community partners.

3. STAKEHOLDERS:

3.1. The successful execution of this exercise will provide direct value and actionable insights to a broad coalition of stakeholders across the Wyoming crisis care continuum:

3.1.1. 988 Call Centers: Will receive formalized connections and protocols with Community First Responders and mobile crisis providers to help close gaps in the crisis continuum and ensure appropriate referrals to ongoing services following a 988 contact.

3.1.2. State Health and Emergency Management Agencies: Will receive an objective, professionally evaluated AAR to validate current operational protocols, identify critical gaps in the state's crisis response framework, and guide future policy and grant funding decisions.

3.1.3. State-Contracted Behavioral Health Centers (BHCs): Will benefit from testing their deployment models and mobile crisis capabilities in a safe, simulated environment, leading to improved role clarity and stronger relationships with local emergency responders.

3.1.4. Community First Responders (EMS, Dispatch, and Law Enforcement): Will gain a better understanding of how to activate and coordinate with 988 Call Centers and state-contracted BHCs, resulting in safer, more efficient patient handoffs and reduced strain on law enforcement time.

3.1.5. Local Hospitals and Emergency Departments: Will benefit from the development of improved pre-hospital diversion strategies and enhanced coordination for psychiatric stabilization, ultimately reducing the burden of psychiatric boarding in rural emergency departments.

3.1.6. Local Community Organizations and Advocacy Groups: Will develop enhanced, sustainable partnerships and clearer referral pathways, building a more cohesive and resilient local support network that can be maintained long after the exercises finalize.

3.1.7. Mobile Crisis Providers: Will be connected to local providers to ensure appropriate dispatch, support during in-person response, and post-connection resources for ongoing services for service utilizers.

3.1.8. Wyoming Residents: Will receive faster, safer, coordinated care when experiencing a behavioral health crisis.

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SECTION 6: REQUIREMENTS/SPECIFICATIONS

1. SCOPE OF PROJECT:

1.1. The goal of this project is to enhance and synchronize the multidisciplinary response to behavioral

Let me health crises in rural Wyoming by designing, facilitating, and evaluating comprehensive, two-part crisis care coordination exercises. For each contracted location, the contractor will conduct a half-day behavioral health crisis simulation followed by a half-day discussion-based tabletop exercise to validate local protocols, identify system strengths, and expose friction points across the crisis care continuum (including 988 Call Centers, dispatch, law enforcement, EMS, hospitals, and state-contracted behavioral health centers). Following the exercises, the contractor will deliver a professionally written After Action Report (AAR) and facilitate targeted follow-up workshops with all participating agencies. The contractor will use the insights gained from these activities to draft, design, and secure local approval for a suite of foundational documents, including workflow charts, decision trees, written policies, standard operating procedures (SOPs), and a comprehensive Memorandum of Understanding (MOU) to be signed by all key community stakeholders and mobile crisis partners.

2. GENERAL REQUIREMENTS:

2.1. Scope of Activity – Contractor

2.1.1. Deliverable 1: Contractor shall provide administrative and planning for all simulation and exercise events.

2.1.1.1. Contractor shall create all necessary programming and simulations to support the project. Simulation plans shall be submitted to the Agency for approval prior to the simulation events.

2.1.1.2. Contractor shall execute all logistical steps for scheduling events, to include phone calls and emails to points of contact, selecting dates with host sites, calling partners, making travel arrangements, and informing the Agency of any challenges in scheduling events with partners.

2.1.1.3. Contractor shall create and update scheduling spreadsheets for each program and share them with the Agency to monitor progress.

2.1.1.4. Contractor shall work with the Agency to create pre- and post-evaluations for participants to collect desired data. The data shall be shared with the Agency at the end of each event series or upon Agency request.

2.1.1.5. At the conclusion of all simulation and exercise events, the Contractor shall facilitate a virtual wrap-up meeting with the Agency to discuss program execution, collect feedback, and finalize any required steps to finalize the project, including but not limited to, follow-up meetings with participants and community partners.

2.1.2. Deliverable 2: Project Administration, Core Planning, and Scheduling

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2.1.2.1. Contractor shall execute all logistical steps for scheduling events, to include phone calls and emails to points of contact, collaborating on host-site selection, making travel arrangements, and informing the Agency of any external coordination challenges.

2.1.2.2. The Contractor’s Program Director or designated point of contact must remain available for immediate contact between 8:00 am and 5:00 pm Mountain Time, Monday through Friday during the contract term, for any programming questions, concerns, administrative support, or invoicing tracking related to active simulation activities.

2.1.3. Deliverable 3: Simulation Programming, Scenario Design, and Data Collection

2.1.3.1. Contractor shall create all necessary program curriculum, crisis scenarios, and localized simulations to support the project goals in collaboration with the Agency and the leadership team of the local BHC.

2.1.3.2. Contractor shall design custom pre- and post-evaluations for participants to measure quantitative and qualitative data on participant learning and share with the Agency upon completion of an exercise series.

2.1.4. Deliverable 4: Regional Exercise Execution and Facilitation.

2.1.4.1. Contractor shall conduct the pilot series consisting of one (1) regional exercise day per location.

2.1.4.2. Each exercise day should feature interactive simulations utilizing trained actors, role-play methodologies, or realistic behavioral health scenarios, including high-fidelity manikins and computerized patient simulators for community professionals to safely practice de-escalation, handoffs, and collaborative crisis care coordination.

2.1.4.3. Each exercise should include a structured pre-brief, active simulation facilitation, and dedicated communication, teamwork, and emotional decompression for participants.

2.1.4.4. Contractor shall facilitate a dedicated tabletop discussion bringing together 988

Call Centers, 911 dispatch, EMS, law enforcement, hospital emergency departments, state-contracted BHCs, and other appropriate community partners with a focus on local planning, systemic friction points, and multi-agency logistics.

2.1.4.5. Each exercise shall incorporate active field-response and mobile crisis components, testing real-time communication pathways and warm handoffs between law enforcement, EMS dispatch, and regional Mobile Crisis Teams (MCTs).

2.1.5. Deliverable 5: After Action Reporting (AAR) and Project Review.

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2.1.5.1. Contractor shall work collaboratively with all participants and local community partners to develop one (1) professionally written AAR for each exercise. This document shall capture systemic strengths, areas for improvement, and strategic opportunities for long-term regional coordination of crisis care.

2.1.5.2. At the conclusion of the exercise, the Contractor shall facilitate a virtual wrap-up meeting with the Agency to review program execution data, collect feedback, and discuss next steps.

2.1.6. Deliverable 6: Coordination of Partners to Create Local Policies and Procedures

2.1.6.1. For each participating region, the Contractor shall facilitate consensus-building workshops to deliver a standardized governance packet, including: (a) One (1) regional multi-agency Crisis Response MOU; (b) One (1) overarching Joint Standard Operating Procedure (SOP) for inter-agency warm handoffs; and (c) Up to three (3) targeted workflow decision trees (e.g., 988-to-911 diversion, law enforcement-to-BHC diversion, hospital ED discharge transfer

2.1.6.2. Contractor shall deliver professionally written and designed work products, approved by the key community partners and the Agency, including those listed in 2.1.6.1.

2.1.7. Deliverable 7: Option for Expanded Scope and Additional Exercises.

2.1.7.1. The Agency reserves the right to request additional training modules, replicate the defined exercise days in other geographic regions of Wyoming, or expand the curriculum to incorporate broader behavioral health crisis scenarios.

2.1.7.2. Any such expansion will be negotiated utilizing the same foundational structure established in this scope and may be executed through a contract amendment, subject to the mutual agreement of the Contractor and the Agency and the availability of state or federal funding.

2.2. Scope of Activity - Agency

2.2.1 Agency will assist the Contractor with the necessary coordination and guidance needed to plan and execute deliverables via phone, email, or virtual meetings.

2.2.2 Agency will monitor Contractor progress and assess deliverable completion by evaluating submitted documentation as outlined in the Contractor requirements.

2.3 Communication Requirements.

2.3.1 Contractor shall attend routine check-in meetings with the Agency contract manager, and additional community partners, as requested.

2.4 Staffing/Qualifications Requirements.

2.4.1 The proposer must substantiate the following expertise, which will be scored directly under the Staffing and Project Organization evaluation criteria:

2.4.2 Extensive experience leading system-level, interprofessional behavioral health crisis simulations.

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2.4.3 Proven history of working alongside state agencies and regional associations to design, execute, and evaluate complex community emergency exercises (references required).

2.4.4 Comprehensive experience with statewide, cross-program qualitative and quantitative data collection.

2.4.5 In-house technical expertise to design, build, deploy, and maintain secure, web-based digital platforms or accredited online courses that scale hands-on, in-person programming.

2.4.6 Experienced in multi-level execution across the full care continuum, specifically leading system-level tabletop exercises that integrate referral and transfer pathways.

2.5 Equipment Needs.

2.5.1 Contractor must have simulation capabilities to include using high-fidelity manikins as an advanced educational methodology that employs sophisticated, computerized patient simulators to replicate human physiology and complex scenarios with a high degree of realism, allowing safe practice of technical and critical decision-making skills in a risk-free environment.

2.6 Proposals must include:

2.6.1. A demonstration of expertise in knowledge of state and federal rules and regulations as presented through previous work examples;

2.6.2. Clearly described scope of the project;

2.6.3. An outline of specific activities to be completed;

2.6.4. A specified duration for the project; and

2.6.5. Include a budget that directly links to the scope and activities proposed.

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SECTION 7: PROPOSAL SUBMISSION REQUIREMENTS

1. PRE-PROPOSAL CONFERENCE:

1.1. A pre-proposal conference will not be held in connection with this RFP.

2. TECHNICAL PROPOSAL, FORMAT AND CONTENTS:

2.1. Proposals should be submitted in two major sections: the Technical Proposal and the Cost Proposal.

Omission of this section or any item within this section may result in the proposal being eliminated.

The proposer should, at a minimum, address the following points:

2.1.1. Cover Page: In one (1) page, or less, include the following information:

2.1.1.1. Proposer’s legal name, address, and contact information;

2.1.1.2. Name, title, and contact information of the individual authorized to negotiate contract terms;

2.1.1.3. Name, title, and contact information of the individual(s) to be included as signors;

2.1.1.4. Copy of the current Unique Entity Identifier (UEI); and

2.1.1.5. Copy of the current Certificate of Good Standing or proof of County/City/Tribal relations from the vendor’s primary state.

2.1.2. Table of Contents: The table of contents should include all items listed in this section.

2.1.3. Executive Summary: The executive summary will condense and highlight the contents of the technical proposal in such a way as to provide the State with a broad understanding of the proposer’s qualifications and approach to meeting the requirements of the RFP.

2.1.4. Proposer’s Background and Experience: The proposer should include a company summary, including the company history, location, office location(s), company size, financial statements (if applicable), and the statement of technical areas of expertise. The proposer should be able to substantiate to the satisfaction of the Agency that the proposer has sufficient resources to complete the project successfully within the time requirements.

2.1.5. Resumes: The proposer should include brief resumes for personnel that will be working on the project, if awarded the contract. The resumes should clearly identify expertise in the functional areas listed in Section 6. Specialized training courses will not be acceptable for demonstration of expertise in the required areas. Proven work experience combined with related education will be the means of substantiating expertise.

2.1.5.1. Resume Format: Each project reference in a resume should include both the customer's name and the time period the person worked on the project, as well as a brief description of the scope of work for that project. In addition, resumes should explain the role and responsibility of each person participating in the project. The State expects that personnel associated with these resumes will be the personnel working on the project, should the proposer be awarded the contract.

2.1.6. References: Corporate references are required from three (3) prior clients. Each reference should depict relevant experience that can be brought to bear during the term of this RFP.

In order to ensure current expertise, all work for client references provided should have been completed no more than three years prior to the release date of this RFP.

RFP 0039-N, Page 18 of 24

2.1.6.1. References may be verified during the proposal evaluation by telephone calls made by members of the Evaluation Committee or through e-mail or the United States Postal Service.

2.1.6.2. If contact with the referenced contact person or an alternative that has knowledge of the proposer is not made after reasonable attempts during the designated evaluation period, the reference will be classified as unsatisfactory. All attempts to contact a referenced client will be documented, including the date and time of the attempt.

2.1.6.3. The Agency reserves the right to contact other State of Wyoming agencies regarding engagements they may have had with the proposer’s company in the past, in addition to the references provided in the proposal.

2.1.7. Single Point of Contact: The proposer should identify a single point of contact for all contract management activities. The proposer’s Project Manager’s name and resume should be submitted with the proposal. The successful proposer should not change the Project Manager without written Agency approval.

2.1.8. Proposer’s Project Work Plan: The proposer should submit a work plan that meets the needs of the RFP and indicates a thorough understanding of the scope of work as outlined in Section 6. The proposer should identify realistic person-hours of effort and responsibilities for the deliverables and each work activity, along with an anticipated timeline of activities and deliverables.

2.1.9. Contract Exceptions: Proposers should state agreement with all General Provisions and should furnish any exceptions to these provisions.

2.1.10. Staffing and Project Organization: An organization chart should be included for all proposed personnel, including the supervisor level, functional responsibilities, key personnel, and other staff members who will be involved in the project.

2.1.11. Budget Justification Narrative: The proposer should provide justification of costs for each major deliverable and activity in this RFP and demonstrate that expenses are reasonable, allocable, and necessary costs. This narrative should supplement and match the total request in the proposal price sheet.

3. COST PROPOSAL FORMAT AND CONTENT:

3.1. Cost Proposal Price Sheets: Each applicable proposer should upload the Technical Proposal and the Cost Proposal Sheets as separate documents, and identify them as such, using the Public Purchase online bidding system. In case of error in the extension of prices in the proposal, unit prices will govern. Cost breakdowns are not included on this page. The proposer should ensure all signatures and identifying numbers are properly affixed to this page in order for the Cost Proposal to be accepted.

3.1.1. Pricing Schedule 1 itemizes the all-inclusive price for all activities related to this RFP.

3.1.1.1. Proposers may suggest a payment schedule which mirrors specific deliverables in meeting the requirements of this RFP. Payment schedules based on time and materials only will not be acceptable, nor will a flat per-hour rate. Payment will be made at the completion and acceptance of the individual deliverables, as defined in the scope of work.

RFP 0039-N, Page 19 of 24

SECTION 8: EVALUATION METHODOLOGY

1. OVERVIEW:

1.1. The Agency will conduct a comprehensive, fair, objective and impartial evaluation of proposals received in response to this Request for Proposal. Proposals will be evaluated independently by the evaluation committee members. The evaluation committee shall be made up of members representing the project subject expertise. The evaluation committee will review and score all proposals independently and consolidate the scores in order to determine the award.

2. COMPLIANCE WITH MANDATORY REQUIREMENTS:

2.1. To be considered responsive, a submitted proposal should meet the minimum requirements defined in this RFP. The minimum requirements are intended to ensure that evaluation of the Technical Proposal can proceed and that the Contractor agrees to perform all responsibilities within the RFP.

3. TECHNICAL SCORING AND RANKING:

3.1. COVER PAGE AND TABLE OF CONTENTS: 50 Points. The proposer should ensure that complete information is provided.

3.2. PROPOSER BACKGROUND AND EXPERIENCE: 100 Points. The proposer should present materials describing its organization's capability to successfully perform the responsibilities of this contract.

3.2.1. Details of previous contractual experience should include the length of time covered by the contract, the types of tasks performed and the results thereof, and a reference that includes a name, current title and telephone number. Emphasis should be placed on experience/implementing projects similar to the scope of work described in this RFP.

3.2.2. Provide three (3) project references for current or recently completed (within the last three

(3) years) contracts similar in nature to the services required by the Agency for this contract will be included in this section. Contract references should include the name, position, title, and current phone number of the client.

3.2.3. This section will also address overall organizational size, computer resources, financial stability, and current contractual obligations. The proposer should include a current financial statement and proof of federal or professional certifications or other credentials.

3.3. STAFFING AND PROJECT ORGANIZATION: 100 Points. The proposer should provide an organizational chart with all proposed personnel, including the supervisor level, functional responsibilities, key personnel, and other staff members who will be involved in this project.

3.3.1. The proposer should emphasize their proposed resources are dedicated to the achievement and ongoing maintenance and support of certifications and credentials related to the scope of work outlined in this RFP.

3.3.2. The proposer should include brief resumes for personnel who will be working on the project. The resumes should clearly identify expertise in the functional areas listed in the scope of work. Specialized training courses will not be acceptable for demonstration of expertise in the required areas. Proven work experience combined with related education will be the means of substantiating expertise.

3.3.3. The proposer should identify a single point of contact for all contract management activities. The proposer’s Project Manager’s name and resume should be submitted with

RFP 0039-N, Page 20 of 24 the proposal. The successful proposer should not change the Project Manager without written Agency approval.

3.4. PROPOSER’S PROJECT WORK PLAN: 200 Points. The proposer should submit a work plan that meets the needs of the RFP and indicates a thorough understanding of the scope of work. The work plan should:

3.4.1. Identify all required work activities, milestones and deliverable dates, personnel hours of effort and responsibilities for the deliverables and each work activity.

3.5. BUDGET JUSTIFICATION NARRATIVE: 200 Points. The proposer should submit a budget justification that:

3.5.1. Provides an itemized list of costs associated with each deliverable and activity listed in this

RFP.

3.5.2. Justifies expenses and ensures they are reasonable, allocable, and necessary.

3.6. VALUE ADDED: 100 Points. This would be any added value that would differentiate the proposer from the other proposals that the Agency may receive.

4. COST SCORING AND RANKING:

4.1. COST ANALYSIS: 100 Points. The cost shall be presented as key deliverables in the form of individual costs and a project total (sum of the deliverables). The State of Wyoming reserves the right to conduct a cost analysis of the proposer’s budget proposal. The analysis will include a review of all the associated costs based on the technical content of their submission. The total project cost should include all of the items listed in the scope of work. If any of the scope of work services cannot be provided in the proposal or the requirement cannot be met, this is to be clearly explained as to why and what alternative approach will be and its associated cost. If there are no exclusions or exceptions, it will be determined that all of the criteria have been met for the price quotes, inclusive of all personnel, overhead, travel, equipment usage, and other miscellaneous costs for the specified contract period.

5. EVALUATION POINT SUMMARY:

Cover Page and Table of Contents 50 Points

Proposer Background and Experience 100 Points

Staffing and Project Organization 100 Points

Proposer’s Project Work Plan 200 Points

Budget Justification Narrative 200 Points

Value Added 100 Points

Cost Analysis 100 Points

Total 850 Points

RFP 0039-N, Page 21 of 24

6. FINAL RANKING OF PROPOSALS:

6.1. The State of Wyoming will be the sole authority of evaluating proposals. The firm that best meets the conditions of each of the criterion will be awarded the highest (not necessarily maximum) points for that criterion. The balance of the proposals will be rated based on their evaluated points.

After each criterion is evaluated, the proposer with the highest number of points will be notified.

The State of Wyoming reserves the right to reject any or all proposals, to waive any informality of technical defect in the proposals, or to award the contract in whole or in part, if deemed in the best interest of the State to do so.

RFP 0039-N, Page 22 of 24

SECTION 9: PROPOSAL PRICE SHEET AND SIGNATURE PAGE

The undersigned agrees to provide Crisis Care Coordination Exercises to the Wyoming Department of Health, Behavioral Health Division in accordance with the Request for Proposal, General Provisions, Special Provisions and Proposal Price Sheet for Request for Proposal Number 0039-N.

Total Evaluated all-inclusive price for contract (to include Pricing Schedules 1)

1. BY SUBMISSION OF A PROPOSAL, THE PROPOSER CERTIFIES:

1.1. Prices in this proposal have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition.

1.2. The Proposer has not and will not attempt to induce any other person or firm to submit a proposal for the purpose of restricting competition.

1.3. The person signing this proposal certifies they are authorized to represent the company and are legally responsible for the price and supporting documentation provided as a result of this advertisement.

1.4. Proposer will comply with all applicable state and federal regulations, policies, guidelines and requirements.

Prices in this proposal have not been knowingly disclosed by the proposer nor will they be disclosed prior to award.

2. GENERAL INFORMATION:

Proposer Name: Phone:

Email Address:

Mailing Address:

City: State: Zip:

Employer Identification Number (EIN):

3. OWNERSHIP AND CONTROL:

Proposer’s Legal Structure

Sole Proprietorship General Partnership Corporation

Limited Partnership Other

The proposer shall provide to the Agency a certificate of good standing from the Wyoming Secretary of State or other proof that proposer is authorized to conduct business in the State of Wyoming before performing work under this Contract. The proposer shall ensure all annual filing and corporate taxes due and owing to the Wyoming Secretary of State’s office are up-to-date before signing the contract. Proposers may contact the Wyoming Secretary of State’s office, Corporate Division at (307) 777-7311 for assistance.

RFP 0039-N, Page 23 of 24

4. VENDOR VERIFICATION

I certify under penalty of perjury, that I am a responsible official (as identified above) for the business entity described above as the proposer, that I have personally examined and am familiar with the information submitted in this disclosure and all attachments, and that the information is true, accurate and complete. I may be charged significant penalties for submitting false information, including criminal sanctions, which can lead to fines and/or imprisonment.

Signature Date

Name Title

RFP 0039-N, Page 24 of 24

Pricing Schedule 1

Wyoming Department of Health, Behavioral Health Division

Crisis Care Coordination Exercises

Provide an all-inclusive price for all activities related to the scope of work. Proposers may suggest a payment schedule which mirrors deliverables in meeting the requirements of this RFP. Payment schedules based on time and materials only will not be acceptable, not will a flat per-hour rate. Payment will be made at the completion and acceptances of the individual deliverables for the development and implementation of the scope of work.

Deliverable 1 $

Deliverable 2 $

Deliverable 3 $

Deliverable 4 $

Deliverable 5 $

Deliverable 6 $

Deliverable 7 $

Total All Inclusive Price for Schedule 1 $

Signature Date

Name Title

The State will negotiate payment terms based upon a schedule to be determined by the proposer and the State. Payment of invoices will be based upon the proposer meeting stated deadlines for deliverables and upon the Agency’s written acceptance of the deliverables.