County Shredding Services

Jackson County, Missouri has issued Invitation to Bid (ITB) No. 25-035 for a comprehensive document shredding services contract covering various county departments. The procurement seeks a vendor to provide both off-site and on-site document destruction services across multiple locations in the Greater Kansas City Metropolitan Area, including courthouses in downtown Kansas City and Independence, the Medical Examiner's Office, Sheriff's Office, Records Center, and Department of Corrections. The contract will be a twenty-four (24) month term with one optional twelve-month extension, with an estimated annual spending of $55,000. Contractors must possess a current NAID AAA Certification and a minimum of five years' experience in document shredding. Key requirements include providing lockable 65-gallon barrels at no cost, shredding paper to less than 5/8 inch, issuing a Certificate of Destruction after each visit, and recycling shredded materials. The bid response deadline is set for 2:00 p.m. CST on September 2, 2025, with electronic submissions required through the Jackson County Bonfire Portal. Evaluation will focus on responsiveness to specifications and compliance with outlined requirements.

The county has established specific guidelines promoting diversity in contractor selection, including minority and veteran business enterprise participation goals. Potential respondents must submit a List of Intended Subcontractors form detailing company information, certification status (MBE, WBE, VBE, or DBE), and contract scope percentages. Contractors are required to provide comprehensive insurance coverage, including $1,000,000 per occurrence for Commercial General Liability and $1,000,000 Combined Single Limit for Commercial Automobile Liability. Additional compliance requirements include providing proof of enrollment in a federal work authorization program and submitting various affidavits. The county reserves the right to split the contract award and investigate bidder qualifications. Contractors must also be prepared to accept various materials for shredding, including paper, books, binders, microfilm, and digital media. While no specific incumbent vendor is mentioned, the contract's continuation is contingent upon annual fund allocation, with all records subject to public disclosure under Missouri Revised Statute Chapter 610.111.1.