Cotldc RFP downtown tonawanda small project fund grant administration and project management services

The City of Tonawanda Local Development Corporation is soliciting proposals for grant administration and project management services for the Downtown Tonawanda Small Project Fund under the New York State Downtown Revitalization Initiative, with proposals due November 10, 2026. MWBE participation goals are 20% for MBE and 10% for WBE.

The consultant will manage the full lifecycle of the grant program: program development, application intake and processing, project review and selection, project development support, procurement assistance, environmental compliance review, construction monitoring, reimbursement processing, reporting, and program closeout. Required qualifications include demonstrated experience in economic development, grant administration, downtown revitalization, construction or project management, and administration of New York State-funded programs, with particular strength in DRI and comparable State initiatives.

The administrative budget is capped at $30,000, subject to final State approval. Respondents must provide detailed fee schedules identifying compensation methodology (fixed fee, hourly with not-to-exceed, or alternative) and itemizing program start-up costs, application administration, project review, project management, construction monitoring, reimbursement review, and closeout services. Work commences December 1, 2026, with anticipated project completion in the fourth quarter of 2027; the engagement continues through closeout with potential extension by mutual agreement.

Evaluation weighting: relevant firm experience and qualifications (25%), experience with DRI and comparable New York State programs (20%), proposed administration and project management approach (20%), qualifications and availability of proposed personnel (15%), cost and overall value (15%), and references (5%). The COTLDC is not obligated to select the lowest-cost proposal. Anticipated selection date is November 16, 2026, with contract execution targeted for November 23, 2026. No incumbent has held an identical or substantially similar contract within the past five years.