Cooling Tower Water Treatment Program-27

University of North Carolina Greensboro Facilities Operations Utilities is requesting proposals for a comprehensive water treatment program for all campus cooling towers, with proposals due August 5, 2026 at 2:00 PM ET and a mandatory pre-bid site visit on July 16, 2026 at 9:00 AM ET at the South Chiller Plant.

The scope covers chemical treatment, equipment leasing, and testing across seven cooling tower locations (McIver Chiller Plant, Elliott University Center, Coleman Building, Jackson Library, and South Chiller Plant). Deliverables include monthly water testing for all seven condenser water systems, quarterly testing of approximately 47 closed-loop systems (seven chilled water and forty hot water loops), twice-yearly Legionella testing by independent laboratory, corrosion coupon analysis every three months, and scale removal services. The awardee must maintain in-house laboratory capabilities for corrosion analysis, water analysis, deposit analysis, and microbiological analysis; Legionella testing may be subcontracted. Vendors must have a minimum of two representatives within four hours of UNCG, available for bi-weekly site visits and emergency response within four hours' notice. Required qualifications include North Carolina Secretary of State registration as a vendor in good standing, at least five customer references with three demonstrating complexity similar to UNCG, financial stability certification, and insurance: commercial general liability of $1 million combined single limit, excess liability of $5 million, pollution liability of $1 million per occurrence and $3 million annual aggregate, and professional liability of $1 million per occurrence and $3 million aggregate.

The initial contract term is three years beginning September 1, 2026, with two optional one-year renewal terms. The estimated contract value does not exceed $200,000 for the entire three-year term. Pricing is submitted annually for years one through three, with separate line items for optional years four and five, FOB Greensboro. Written questions are due July 22, 2026, with responses posted July 24, 2026. Proposals must be submitted electronically via eVP with public opening at 3:00 PM ET on August 5, 2026.