Convertible Table with Desktop

Eastern Suffolk Board of Cooperative Educational Services (ESBOCES) is seeking qualified vendors to provide 10 convertible tables with desktop specifications through Bid #26-09-0424, located in Suffolk County, New York. The procurement targets tables with precise dimensional requirements, including a 27" x 31" desktop, height adjustment range of 21"-37", and a 200-lb weight capacity. The tables must feature push-button pneumatic height adjustment and four dual locking casters. The contract term is one year, spanning from July 1, 2025, through June 30, 2026, with potential for four additional one-year renewal terms. Bids are due on April 24, 2025, at 11:00 a.m. at the ESBOCES Purchasing Office in Patchogue, New York. Vendors must submit comprehensive documentation including a vendor acknowledgment form, references, non-collusive bidding certification, and compliance forms. Pricing evaluation criteria include total cost, with specific requirements that all pricing must incorporate shipping and handling, and vendors must provide usage reports detailing contract period purchases.

The bid documents do not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The minimum order requirement is $100, with potential added freight charges if this threshold is not met. Price adjustments during potential renewal terms are tied to the Consumer Price Index (CPI-U) for the Northeast Region, limited to 2% if CPI is under 5% or up to 4% if CPI is 5% or higher. While no incumbent vendor is mentioned, the procurement appears open to various qualified vendors who can meet the technical specifications. Vendors must complete and submit a W-9 form as part of the bid package, indicating standard tax reporting requirements. Though specific budget ranges are not disclosed, the procurement is for 10 convertible tables, suggesting a moderate-scale purchasing initiative focused on educational furniture procurement for ESBOCES.