Construction renovations for BIA building #4

This Invitation for Bid (IFB-0642-FMD) issued by the Gila River Indian Community Facilities Maintenance Department and Contracts Management Department seeks construction renovation services for BIA Building #4, located at 104 N. Main Street, Sacaton, Arizona 85147. The comprehensive scope of work includes electrical system upgrades (panel and wiring replacement, LED lighting installation, outdoor receptacle installation), exterior and interior repainting with pressure washing and siding replacement, complete re-plumbing (Pex line installation, valve replacement, hot water heater installation, sewer line replacement), interior remodeling (subfloor and support replacement, window replacement, wall repairs, carpet and vinyl flooring installation), and structural support installation with footing piers. All bids must be submitted as all-inclusive 100 percent costs, and bidders must be currently licensed with the Arizona Registrar of Contractors and obtain a Tribal Business License prior to commencing work. Required qualifications include compliance with the Tribal Employment Rights Ordinance and Tribal Native Plant Ordinance, maintenance of comprehensive insurance coverage including general liability with $1,000,000 per occurrence limits, and provision of performance and payment bonds equal to 100 percent of the contract price. Key deadlines include a mandatory pre-bid meeting and site visit on Thursday, May 21, 2026, at 9:00 a.m.; a written questions deadline of Thursday, May 28, 2026, at 4:00 p.m.; bid responses due Wednesday, June 3, 2026, at 5:00 p.m.; and final bid submission via the Bonfire e-Procurement portal by Thursday, June 11, 2026, at 11:00 a.m., with bid opening at 11:30 a.m. the same day. Bid review and selection are scheduled for Wednesday, June 17, 2026, with vendor notification anticipated on Monday, June 22, 2026. A five percent bid bond is required and must be delivered to the Procurement Office within three business days of bid closing, and all work includes a two-year warranty on labor and materials.

The Gila River Indian Community offers Native American preference to qualified Indian-Owned economic enterprises, with award potentially made to qualified Indian-Owned enterprises if their bid is no more than 3 to 10 percent higher than the overall lowest responsive bid, depending on contract value. The project is federally funded and subject to Davis-Bacon wage requirements for Pinal County, Arizona, with minimum wage rates specified for various trades. The Community retains ten percent retainage from monthly invoices, released upon substantial completion and punch list compliance. No incumbent vendors or specific budget range is identified in the procurement documents. Contractors must demonstrate financial capability by providing financial statements and maintain all required state and tribal certifications throughout the contract performance period.