Conservation/MRD/Gulf Shores - FY27 Janitorial Services

The Alabama Department of Conservation and Natural Resources (DCNR) Marine Resources Division is soliciting bids for janitorial services at its Gulf Shores office (999 Commerce Drive, Gulf Shores, AL 36542) under an all-or-none contract with proposals due September 11, 2026. A mandatory site visit is required September 8, 2026, at 10:00 a.m. at Building B; contact Tricia Mikkelsen or Rob Berry at 251-968-7576. No third-party sub-contractors or franchises are permitted.

The scope includes bi-weekly cleaning (Tuesday and Thursday mornings, 6:00 a.m. to 8:00 a.m.) of the administrative building, common areas, bathrooms, and lab entryway, with deep cleaning services in February and August. Detailed cleaning requirements apply to the lobby, conference rooms, hallways, restrooms, break room, and mail room. DCNR provides all cleaning supplies (glass cleaner, floor cleaner, paper towels, Swiffers, trash liners, vacuum cleaners, mops, and stainless steel cleaner). An MRD employee must be on site during cleaning unless the Marine Resources Maintenance Supervisor grants prior approval. Cleaning is not scheduled on state and federal holidays; rescheduling requires supervisor permission.

The cumulative contract value shall not exceed Twenty-Five Thousand Dollars over the entire term. The initial contract year runs October 1, 2026, through September 30, 2027. DCNR intends to establish a multi-year agreement with a maximum term not to exceed five years, subject to annual renewal based on awarded pricing and anticipated usage. Pricing is structured per cleaning for bi-weekly services and per cleaning for deep cleaning, with monthly invoicing based on completed services.

Supplier pricing must remain consistent throughout the contract term. Annual price escalations are limited to 5% and must be documented by manufacturer or raw materials supplier evidence, not exceeding industry-specific or Consumer Price Index increases. Suppliers must be registered through Alabama Buys, comply with E-Verify enrollment verification, and accept multiple forms of electronic payment at no additional cost to the State. Responses are subject to public records disclosure except as exempted under Alabama Code 41-4-115.