Conservation/Admin/Marketing - Media Monitoring FY27

The Alabama Department of Conservation and Natural Resources is requesting quotes for an online media monitoring service providing broadcast and online news clipping services for the fiscal year October 1, 2026 through September 30, 2027, with quotes due September 30, 2026.

The service covers monitoring and compilation of media coverage across broadcast and digital news platforms, with the contractor responsible for identifying, capturing, and delivering relevant clips to the department on a regular basis. The specification establishes detailed requirements for response times, clip quality, categorization, and reporting formats, though specific performance metrics are not enumerated in the summary materials provided.

The not-to-exceed total cost is $25,000 for the contract period. The State reserves the right to conduct cost realism and price reasonableness analysis on all bids. Any price escalation requests during contract performance cannot exceed 5 percent of the annual contract cost and must be approved in writing by both parties.

Suppliers must be registered in Alabama Buys and participate electronically through the system prior to the close date and time. Questions should be submitted through the Supplier Portal to maintain an official record of inquiries and responses. Contractors must comply with all state requirements, including E-Verify enrollment if employing workers within Alabama, registration with the Alabama Secretary of State for foreign entities, and certification of sales tax compliance. The State of Alabama is exempt from paying sales tax.

Contracts resulting from this solicitation may be renewed annually by written agreement of both parties for up to five years from the effective date.